At a Glance
- Tasks: Manage office operations, support HR, and ensure a welcoming environment for all visitors.
- Company: A modern, growing business with a supportive and collaborative team in Stevenage.
- Benefits: Enjoy 23 days annual leave, free parking, and enhanced family leave after two years.
- Other info: Fast-paced role with opportunities for personal growth and development.
- Why this job: Be the heartbeat of the office and make a real difference in a dynamic environment.
- Qualifications: Experience in office administration and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Our client is a well-established and growing business with a modern, recently renovated office environment in Stevenage. The team is supportive, collaborative and fast-paced, with a strong focus on maintaining a high-quality workplace experience for both employees and visitors. This is a key role within the organisation, supporting senior stakeholders and ensuring the smooth running of the office day-to-day.
Benefits
- Monday to Friday, 8:30am – 5:00pm (office based)
- 23 days annual leave plus Bank Holidays (rising with service)
- Half-day off for your birthday
- Free on-site parking
- Enhanced maternity, paternity & adoption leave (after 2 years’ service)
- Access to PerkBox discount platform & more
Responsibilities
- Act as first point of contact for all visitors, ensuring a professional welcome
- Greet guests promptly and provide refreshments on arrival
- Maintain a clean, organised and well‑presented office environment at all times
- Manage office supplies including stationery, refreshments and cleaning products
- Oversee incoming post and parcel distribution
- Coordinate office contractors, renewals and servicing (e.g. cleaning, fire alarm, coffee machine)
- Ensure meeting rooms are prepared, tidy and fully set up for use
- Support diary management, meeting scheduling and internal note-taking
- Book travel and accommodation for staff as required
- Provide HR administrative support including onboarding coordination
- Liaise with HR to ensure new starters have equipment, access and materials ready
- Support health & safety coordination including PAT testing and desk assessments
- Manage senior leadership expenses, including receipt collation and uploads
- Assist with organising events, socials and office activities
- Ensure all office equipment is maintained and functioning correctly
- Organise outgoing parcels and deliveries
- Maintain confidentiality at all times and adhere to company policies
Skills & Experience
- Previous experience in an office administration, office management, EA/PA or similar role
- Strong organisational skills with excellent attention to detail
- Ability to manage multiple priorities in a fast‑paced environment
- Confident communicator at all levels, including senior stakeholders and visitors
- Proactive, hands‑on approach with a willingness to be flexible and adaptable
- Comfortable taking ownership of a varied workload and working independently
- Experience supporting HR administration or facilities coordination advantageous
- IT literate, with experience using systems for expenses, scheduling or admin tasks
Strategic Office Manager & People Coordinator employer: OA
Our client offers a vibrant and supportive work environment in Stevenage, where employees are valued and encouraged to thrive. With a strong emphasis on collaboration and a commitment to employee well-being, the company provides generous benefits including enhanced leave options and access to a discount platform, making it an excellent choice for those seeking meaningful employment. The modern office space fosters a high-quality workplace experience, ensuring that both staff and visitors feel welcomed and engaged.
StudySmarter Expert Advice🤫
We think this is how you could land Strategic Office Manager & People Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show them you’re not just a fit for the role, but also for their team. We want to see your personality shine!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable with common questions and boost your confidence when it’s time to shine.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Strategic Office Manager & People Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles in office administration or management, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Strategic Office Manager & People Coordinator role. Mention specific experiences that align with the responsibilities listed in the job description.
Showcase Your Communication Skills:Since this role involves liaising with senior stakeholders and visitors, make sure your written application reflects your confident communication style. Keep it professional yet approachable, just like we do at StudySmarter!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets the attention it deserves. Plus, it shows you’re keen on joining our supportive and collaborative team!
How to prepare for a job interview at OA
✨Know the Company Inside Out
Before your interview, take some time to research the company thoroughly. Understand their values, culture, and recent developments. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role and the organisation.
✨Showcase Your Organisational Skills
As a Strategic Office Manager & People Coordinator, your organisational skills are crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise and maintain a tidy, efficient workspace.
✨Practice Your Communication Skills
Since you'll be interacting with senior stakeholders and visitors, it's essential to demonstrate strong communication skills. Practice articulating your thoughts clearly and confidently. Consider doing mock interviews with a friend to refine your delivery and ensure you come across as approachable and professional.
✨Prepare Questions for Them
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewers. Inquire about the team dynamics, office culture, or specific challenges they face. This shows that you're engaged and eager to contribute positively to their environment.
