At a Glance
- Tasks: Coordinate festival operations, ensuring everything runs smoothly and on schedule.
- Company: Join the vibrant UNUM Festival team and be part of an unforgettable experience.
- Benefits: Competitive salary, travel perks, and accommodation during the festival.
- Other info: Exciting opportunity to work in London and Albania with a dynamic team.
- Why this job: Be at the heart of a major festival and make a real impact.
- Qualifications: 2-4 years in events or project management; strong leadership and communication skills.
The predicted salary is between 40000 - 50000 £ per year.
Role Overview
The Festival Project Coordinator is the operational heartbeat of UNUM Festival.
Acting as the single link between the Board of Partners and all Heads of Department (Ho Ds), this role ensures plans are delivered on time, on budget, and to the highest standard.
They will maintain project structure, monitor accountability, and drive communication across all teams, reporting directly to the Partners.
Key Responsibilities
- Planning & Tracking
- Maintain the festival-wide master plan with timelines, milestones, and deliverables.
- Create and distribute weekly/monthly progress reports to the Partners.
- Ensure all Ho Ds are working to deadlines and escalated issues promptly.
- Departmental Coordination
- Directly coordinate all Ho Ds (Marketing, Sales/Sponsorship, Artist Relations, Production, Operations, Logistics, Finance, Volunteers, Festival Activities).
- Chair weekly coordination meetings and circulate action points.
- Support departments in resolving interdependencies and bottlenecks.
- Reporting & Accountability
- Act as the single reporting line between departments and the Board of Partners.
- Provide clear, concise updates on status, risks, and opportunities.
- Track budgets and flag any financial issues to Finance/Partners.
- Operational Support
- Be on the ground in Albania during the festival build, live days, and breakdown.
- Manage daily check-ins with departments to ensure smooth delivery.
- Act as escalation point for urgent cross-departmental issues.
- Post-Festival Evaluation
- Lead the internal debrief process with departments.
- Deliver a final project report to the Board with learnings and recommendations.
- Key Skills & Experience
Essential
- 2-4 years’ experience in events, project management, or operations.
- Strong leadership potential with confidence to direct senior Ho Ds.
- Excellent organisational, planning, and communication skills.
- Financial awareness and ability to manage budgets.
- Resilient, proactive, and adaptable under pressure.
- Fluency in English.
Desirable
- Experience with Asana or similar project management tools.
- Fluency in Albanian (spoken & written).
- Previous experience in festivals, music events, or large-scale productions.
- Strong presentation/reporting skills for partner updates.
- Contract Details
- Duration: 9/10 months (Oct/Nov 2025 - July/August 2026)
- Location split: Approx. 60% London / 40% Tirana, with extended stay in Albania during festival period (April-June 2026).
- Salary: TBC
- Additional: Flights, accommodation, and per diems provided for Albania periods.
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UNUM Festival - Project Coordinator employer: NYX Agency
UNUM Festival is an exceptional employer that fosters a collaborative and dynamic work culture, perfect for those passionate about event management. With opportunities for professional growth and the chance to work in the vibrant city of Tirana, employees enjoy a supportive environment that values innovation and teamwork. The role of Festival Project Lead not only offers a unique experience in a culturally rich location but also allows you to make a significant impact on the festival's success.
