Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage daily admin tasks for the Estates & Facilities department and support the Office Manager.
- Company: Join Nyetimber, a pioneering luxury English sparkling wine producer with a rich heritage.
- Benefits: Enjoy 25 days holiday, staff discounts, pension, life assurance, and health perks.
- Why this job: Be part of a brand striving for perfection in every aspect, not just wine.
- Qualifications: Strong digital admin skills, excellent communication, attention to detail, and proficiency in Microsoft Office.
- Other info: Opportunity to work in a fast-paced environment with a supportive team.
The predicted salary is between 30000 - 42000 £ per year.
Nyetimber is a pioneering luxury brand and multiple award-winning English sparkling wine producer. Our story is one of many firsts; we were the first to pioneer the now-established style of English sparkling wine; we were the first to grow the renowned grape varieties Chardonnay, Pinot Noir and Pinot Meunier in England exclusively for producing sparkling wine; and the estate where our vines were first planted, was first mentioned in the Domesday book of 1086 by its then Anglo-Saxon name “Nyetimbraha”.
Quality is key to absolutely everything we do at Nyetimber and there is a constant strive for perfection. We produce exceptional sparkling wine, but always keep in mind that the reference to exceptional goes beyond wine, it extends to every touch point of the brand.
Working closely with the Estates & Facilities Officer and the Estate Operations Manager you will be responsible for day-to-day administration of the Estate and Facilities department and for the support of the Office Manager.
The Facilities Administrator will be based in the Estate office and will be the main administrative support for the Estates and Facilities department/ Providing a comprehensive range of administrative tasks and support services contributing to the effective running of the Estates and Facilities team at Nyetimber. Please note, this is a 30-hour contract.
You will share in the responsibility for the online organisation and continuous digitalisation of the Facilities department. Ensuring all filing is kept up to date for compliancy and auditing purposes. You will help oversee Facilities software for efficiency.
RESPONSIBILITIES:
- Carrying out the day-to-day administrative duties for the Estates & Facilities Department.
- Daily checking of requests submitted through management software and allocating jobs if required.
- Provide support services for the Estates department and Office Manager
- Updating the events calendar, meeting with events manager and sending this to the facilities team when updated.
- Approving invoices when required.
- Support the EFO with the maintenance of the onsite residential properties.
- Assisting with booking in contractors for servicing, general maintenance and compliance certification as required.
- Biannually check through and update SOPRA’s for all departments.
- Assist with following up on completed works, chasing contractors to make sure all reports, service documents, job sheets and/or certificates have been received, inspected, and filed correctly on the server.
- Communicating with contractors and keeping up to date all relevant health and safety documents and filing correctly. This will also include the permit to work documentation.
- Support the EFO by helping to keep Maintainx (software) and the Estates & Facilities Management Folder on the server organised and up to date.
- Assist in supervising the cleaning contractors, highlighting when tasks have not been completed. Responsible for booking additional cleans for Hospitality events as and when required.
- Provide cover for the Nyetimber Office Manager when required. Answering telephone calls and passing on messages etc.
- Cover for the EFO when required, ensuring the software is monitored accordingly
- To Provide extra administrative support specifically around harvest, or preparations for open days
Reporting
- Provide EFO a list of all facilities team jobs according to the site every month.
General
- Provide a support service in respect of printing, photocopying, filing, data input, archiving, meeting minutes,
- binding, laminating and other general administrative duties.
- Support with ensuring that the main office and respective storage areas are kept tidy.
- Book meeting rooms as required and update Facilities calendar with details.
SKILLS & EXPERIENCE:
- Excellent digital administration experience with online organisation/filing.
- Excellent written and verbal communication skills.
- Good attention to detail and visual accuracy.
- Confident telephone manner.
- Ability to multi-task and manage deadlines.
- Excellent organisational and planning skills.
- Good customer services skills.
- Ability to demonstrate professionalism, discretion and confidentiality at all times.
- A high level of computer literacy using complex functions in Microsoft Office packages (Word, PowerPoint, Excel and Outlook).
- A high level of administration skills with experience of supporting a fast-paced Environment.
THE NYETIMBER EXPERIENCE:
- Work for a true British heritage brand
- 25 days holiday
- Generous staff purchasing privileges.
- 5% Pension
- Life Assurance
- Simply Health Cash plan
- Perkbox
Estate Administrator employer: Nyetimber
Contact Detail:
Nyetimber Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estate Administrator
✨Tip Number 1
Familiarize yourself with the specific software mentioned in the job description, like Maintainx. Having hands-on experience or knowledge about this software can set you apart during the interview.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed multiple tasks or projects in a fast-paced environment. This will demonstrate your ability to handle the responsibilities of the role.
✨Tip Number 3
Since communication is key in this role, practice articulating your thoughts clearly and confidently. Consider role-playing common scenarios you might encounter while working with contractors or team members.
✨Tip Number 4
Research Nyetimber's history and values to show your genuine interest in the brand. Being able to discuss how your personal values align with theirs can make a strong impression during the interview.
We think you need these skills to ace Estate Administrator
Some tips for your application 🫡
Understand the Brand: Familiarize yourself with Nyetimber's history and values. Highlight your appreciation for quality and excellence in your application, as these are key to the brand.
Tailor Your CV: Ensure your CV reflects relevant experience in administration, particularly in facilities management or similar roles. Emphasize your digital administration skills and any experience with management software.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and attention to detail. Mention specific examples of how you've successfully managed administrative tasks in previous roles.
Highlight Relevant Skills: In your application, clearly outline your organizational and planning skills, as well as your ability to multitask. Mention your proficiency in Microsoft Office and any experience with health and safety documentation.
How to prepare for a job interview at Nyetimber
✨Show Your Passion for Quality
Nyetimber prides itself on quality, so make sure to express your enthusiasm for maintaining high standards in all aspects of work. Share examples from your past experiences where you ensured quality and attention to detail.
✨Demonstrate Your Organizational Skills
As an Estate Administrator, you'll need excellent organizational skills. Prepare to discuss specific tools or methods you've used to keep tasks and documents organized, especially in a fast-paced environment.
✨Communicate Clearly and Confidently
Given the importance of communication in this role, practice articulating your thoughts clearly. Be ready to showcase your written and verbal communication skills through examples of how you've effectively interacted with colleagues and contractors.
✨Familiarize Yourself with Relevant Software
Since the role involves using management software like Maintainx, it’s beneficial to familiarize yourself with similar tools. If you have experience with any relevant software, be prepared to discuss how you utilized it to improve efficiency in your previous roles.
