Office Admin & Receptionist

NXTGEN is delighted to be working with a fantastic and highly regarded firm based in Colchester to recruit an Office Administrator for their growing team. This is a pivotal role within the business and office, perfect for someone who enjoys being at the heart of operations and ensuring the office runs smoothly.

As an Office Administrator, you will work closely with Partners, Managers, and the wider team, playing a key role in the day-to-day running of the office while delivering a professional and welcoming experience for clients. This opportunity is particularly well suited to someone with experience in an accountancy practice or financial services environment, where strong organisation, attention to detail, the ability to juggle multiple tasks, and excellent customer service are essential.

The Role:

• Acting as front of house, maintaining a professional and welcoming environment for clients, organising meetings and hospitality, and managing client liaison.
• Supporting the full client lifecycle, from onboarding new clients on internal systems to submitting final accounts to Companies House and HMRC, including managing critical client deadlines.
• Managing client documentation and compliance processes, including anti-money laundering checks, using a variety of bespoke software systems.
• Providing company secretarial services, including filing confirmation statements, preparing dividend vouchers, and processing changes to company details and directorships.
• Delivering day-to-day office and administrative support, including copying, scanning, binding, electronic filing, compiling standard correspondence, and managing incoming and outgoing post.
• Supporting the electronic filing of accounts and tax returns, arranging internal and external meetings, and assisting with the billing process by issuing invoices.
• Answering incoming calls and dealing with queries from clients, colleagues, potential clients, and other stakeholders.
• Liaising with internal teams such as facilities, database, and marketing to ensure client information is accurate and business development activity runs smoothly.

This is a fantastic opportunity to join a supportive, professional, and client-focused firm, where the role is a genuinely valued part of the wider business. You'll work closely with senior stakeholders, gain exposure to a broad range of activities across the practice, and be trusted with responsibility from day one. The role offers variety, autonomy, and the chance to develop your skills within a high-quality accountancy environment, making it ideal for someone who enjoys being organised, proactive, and at the centre of a busy office.

For more information or a confidential discussion, please contact Annie at NXTGEN. Only candidates based in the UK and eligible to work in the UK are allowed.