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- Tasks: Be the heartbeat of the office, ensuring smooth operations and a welcoming environment for clients.
- Company: Join a highly regarded firm in Colchester with a supportive and professional culture.
- Benefits: Gain valuable experience, develop your skills, and enjoy a dynamic work environment.
- Why this job: Make a real impact by supporting clients and working closely with senior stakeholders.
- Qualifications: Experience in accountancy or financial services, strong organisation, and excellent customer service skills.
- Other info: Enjoy variety and autonomy while being a valued part of a growing team.
The predicted salary is between 28800 - 43200 £ per year.
NXTGEN is delighted to be working with a fantastic and highly regarded firm based in Colchester to recruit an Office Administrator for their growing team. This is a pivotal role within the business and office, perfect for someone who enjoys being at the heart of operations and ensuring the office runs smoothly.
As an Office Administrator, you will work closely with Partners, Managers, and the wider team, playing a key role in the day-to-day running of the office while delivering a professional and welcoming experience for clients. This opportunity is particularly well suited to someone with experience in an accountancy practice or financial services environment, where strong organisation, attention to detail, the ability to juggle multiple tasks, and excellent customer service are essential.
The Role:- Acting as front of house, maintaining a professional and welcoming environment for clients, organising meetings and hospitality, and managing client liaison.
- Supporting the full client lifecycle, from onboarding new clients on internal systems to submitting final accounts to Companies House and HMRC, including managing critical client deadlines.
- Managing client documentation and compliance processes, including anti-money laundering checks, using a variety of bespoke software systems.
- Providing company secretarial services, including filing confirmation statements, preparing dividend vouchers, and processing changes to company details and directorships.
- Delivering day-to-day office and administrative support, including copying, scanning, binding, electronic filing, compiling standard correspondence, and managing incoming and outgoing post.
- Supporting the electronic filing of accounts and tax returns, arranging internal and external meetings, and assisting with the billing process by issuing invoices.
- Answering incoming calls and dealing with queries from clients, colleagues, potential clients, and other stakeholders.
- Liaising with internal teams such as facilities, database, and marketing to ensure client information is accurate and business development activity runs smoothly.
This is a fantastic opportunity to join a supportive, professional, and client-focused firm, where the role is a genuinely valued part of the wider business. You'll work closely with senior stakeholders, gain exposure to a broad range of activities across the practice, and be trusted with responsibility from day one. The role offers variety, autonomy, and the chance to develop your skills within a high-quality accountancy environment, making it ideal for someone who enjoys being organised, proactive, and at the centre of a busy office.
For more information or a confidential discussion, please contact Annie at NXTGEN.
Office Administrator in Essex employer: Nxtgen Recruitment
Contact Detail:
Nxtgen Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Essex
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and don’t be shy about letting people know you’re on the hunt for an Office Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how your skills in organisation and customer service can contribute to their success. This will help you stand out as a candidate who’s genuinely interested in the role.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to multitasking and managing client relationships. We recommend doing mock interviews with friends or family to build your confidence and refine your answers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Administrator in Essex
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your experience in accountancy or financial services, and showcase your organisational skills and attention to detail. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to juggle multiple tasks and provide excellent customer service. Let us know why you’re excited about joining our team!
Showcase Relevant Skills: In your application, make sure to highlight any relevant software skills or experience with compliance processes. We love seeing candidates who are proactive and organised, so don’t hold back on sharing your strengths in these areas!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at Nxtgen Recruitment
✨Know the Company Inside Out
Before your interview, take some time to research NXTGEN and their values. Understand their approach to client service and how they operate within the accountancy sector. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office Administrator, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure deadlines are met, as this will resonate well with the interviewers.
✨Demonstrate Your Customer Service Skills
Since you'll be the first point of contact for clients, it's crucial to highlight your customer service experience. Share specific instances where you've gone above and beyond to assist clients or resolve issues. This will illustrate your ability to maintain a professional and welcoming environment.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the role and the company culture. Ask about the team dynamics, opportunities for professional development, or how success is measured in the Office Administrator position. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
