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- Tasks: Be the heartbeat of the office, ensuring smooth operations and a welcoming environment for clients.
- Company: Join a highly regarded firm in Colchester with a supportive and professional culture.
- Benefits: Gain valuable experience, develop your skills, and enjoy a dynamic work environment.
- Why this job: Make a real impact by supporting clients and working closely with senior stakeholders.
- Qualifications: Experience in accountancy or financial services, strong organisation, and excellent customer service skills.
- Other info: Enjoy variety and autonomy in a role that values your contributions from day one.
The predicted salary is between 28800 - 43200 £ per year.
NXTGEN is delighted to be working with a fantastic and highly regarded firm based in Colchester to recruit an Office Administrator for their growing team. This is a pivotal role within the business and office, perfect for someone who enjoys being at the heart of operations and ensuring the office runs smoothly.
As an Office Administrator, you will work closely with Partners, Managers, and the wider team, playing a key role in the day-to-day running of the office while delivering a professional and welcoming experience for clients. This opportunity is particularly well suited to someone with experience in an accountancy practice or financial services environment, where strong organisation, attention to detail, the ability to juggle multiple tasks, and excellent customer service are essential.
The Role- Acting as front of house, maintaining a professional and welcoming environment for clients, organising meetings and hospitality, and managing client liaison.
- Supporting the full client lifecycle, from onboarding new clients on internal systems to submitting final accounts to Companies House and HMRC, including managing critical client deadlines.
- Managing client documentation and compliance processes, including anti-money laundering checks, using a variety of bespoke software systems.
- Providing company secretarial services, including filing confirmation statements, preparing dividend vouchers, and processing changes to company details and directorships.
- Delivering day-to-day office and administrative support, including copying, scanning, binding, electronic filing, compiling standard correspondence, and managing incoming and outgoing post.
- Supporting the electronic filing of accounts and tax returns, arranging internal and external meetings, and assisting with the billing process by issuing invoices.
- Answering incoming calls and dealing with queries from clients, colleagues, potential clients, and other stakeholders.
- Liaising with internal teams such as facilities, database, and marketing to ensure client information is accurate and business development activity runs smoothly.
This is a fantastic opportunity to join a supportive, professional, and client-focused firm, where the role is a genuinely valued part of the wider business. You'll work closely with senior stakeholders, gain exposure to a broad range of activities across the practice, and be trusted with responsibility from day one. The role offers variety, autonomy, and the chance to develop your skills within a high-quality accountancy environment, making it ideal for someone who enjoys being organised, proactive, and at the centre of a busy office.
For more information or a confidential discussion, please contact Annie at NXTGEN.
Locations
Office Administrator in Colchester, Essex employer: Nxtgen Recruitment
Contact Detail:
Nxtgen Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Colchester, Essex
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in accountancy or financial services. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Knowing what makes them tick will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an Office Administrator, you’ll be the face of the office. Role-play common scenarios with a friend to boost your confidence in handling client queries and managing meetings.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Administrator in Colchester, Essex
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Administrator role. Highlight your organisational skills, attention to detail, and any relevant experience in accountancy or financial services.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re the perfect fit for our team. Share specific examples of how you've successfully managed multiple tasks and provided excellent customer service in previous roles.
Showcase Your Communication Skills: As an Office Administrator, communication is key! Make sure your written application is clear, concise, and free of errors. This will demonstrate your professionalism and attention to detail right from the start.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the recruitment process.
How to prepare for a job interview at Nxtgen Recruitment
✨Know the Company Inside Out
Before your interview, take some time to research NXTGEN and their client-focused approach. Understand their values, the services they offer, and what makes them stand out in the accountancy sector. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office Administrator, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved office efficiency. Be ready to discuss how you prioritise tasks and handle deadlines, as this will demonstrate your ability to thrive in a busy environment.
✨Prepare for Client Interaction Scenarios
Since the role involves liaising with clients, think about how you would handle various client scenarios. Prepare to discuss how you would maintain professionalism and a welcoming atmosphere, even under pressure. Role-playing these situations can help you feel more confident during the actual interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for client management, or how success is measured in the role. This shows that you’re not just interested in the job, but also in how you can contribute to the team’s success.
