Receipt & Distribution Site Manager

Overview

An Exciting position has arisen to work within NWSSP Supply Chain Logistics & Transport as a Receipt & Distribution (R&D) Stores Manager.

The job involves managing the Supply Chain and Receipt & Distribution team within the R&D function, monitoring and overseeing the Receipting and Goods In functions within the Receipt & Distribution site, supporting Management in developing and modernising the R&D (Receipt & Distribution) functions, handling queries and issues, promoting Positive Health & Safety, ensuring a high quality of service, and supervising staff.

Desirable: the ability to speak Welsh; English and/or Welsh speakers are equally welcome to apply.

Responsibilities

• Oversee the following processes: receipt stock into the Receipt and Distribution Stores (R&D) stores from third parties and Regional Stores.
• Scan stock items to allocate wards and schedule in a timely manner.
• Deliver stock and non-stock items across the Health Board site.
• Refer to the attached Job Description for further details.
• Manage distribution of workload to staff in line with policy and process.
• Ensure adequate resources and equipment are available for daily workloads.
• Be responsible for the general security of the Receipts area.
• Manage staff activity to meet required standards for customers.
• Allocate staff to various daily tasks to maintain an effective and efficient stores operation when required.
• Maintain and update information in line with quality procedures.
• Assist in unloading of vehicles and staging of items for distribution.
• Supervise and oversee the booking-in process.
• Assist Senior Management in implementing process modernisation.
• Assist in monitoring staff performance using audit methods to analyse information.

Main duties

• The Working Hours for this job will be a weekly rotating shift pattern of 07:30 – 15:30 and 10:00-18:00 Monday to Friday.
• Manage the distribution of workload to staff in line with policy & process.
• Ensure adequate resources & equipment are available for daily workloads.
• Be responsible for the general security of the Receipts area.
• Manage staff activity to ensure the service meets required standards for customers.
• Allocate staff to various daily tasks to maintain an effective stores operation.
• Maintain and update information in line with quality procedures.
• Assist in the punctual and appropriate unloading of vehicles and staging of items to be distributed.
• Supervise and oversee the booking-in process.
• Support Senior Management in the modernisation of processes.
• Monitor staff performance using various audit methods.

Working for our organisation

We embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating. We encourage an agile working approach and are a learning organisation focused on continuous improvement. We are committed to an inclusive workplace that values equality, diversity and inclusion, focusing on wellbeing and belonging. We strive for excellent customer service for both internal and external customers.

Offering a comprehensive benefits package; visit NWSSP careers page for more information about benefits and the application process: https://nwssp.nhs.wales/working-for-us/

NWSSP may work in an agile way; posts have a contractual base but may involve agile working including home and other locations. We balance flexibility with community learning opportunities.

Detailed Job Description And Main Responsibilities

You will find the full Job Description and Person Specification attached within the supporting documents or by viewing in Trac after clicking “Apply now”.

Person specification

Experience
Essential criteria: Educated to HNC/Diploma level and/or equivalent experience in a Stores environment.

• Desirable: Supervisory/Management experience and experience in policy and proposed changes to practice.

Knowledge
Essential criteria: Knowledge and experience of risk assessments and identifying risk within a busy environment.

• Desirable: Experience of systems developments enhancements to support services plus training and development requirements of staff.

We are committed to flexible working and equal opportunities.

If shortlisted for interview you will be contacted by email. Please check your email account regularly. Prior consideration for this vacancy will be given to staff awaiting redeployment; we reserve the right to withdraw this advert at any stage.

When applying for this post it is essential to read the Job Description and Person Specification and demonstrate how your skills, knowledge and experience meet the requirements. Only candidates who clearly demonstrate how they meet the person specification will be shortlisted.

To work in the UK, non-UK/RoI nationals require sponsorship to obtain a Health and Care visa or Skilled Worker visa, unless you have another route. Non UK / RoI candidates should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If eligible for the Health and Care visa, application costs are lower and the Immigration Health Surcharge may not apply.

Documents to download

• English JD/PS (PDF, 496.3KB)
• Welsh JD/PS (PDF, 472.4KB)
• OH Form (PDF, 1.2MB)
• NWSSP Recruitment Services Privacy Notice (PDF, 696.3KB)
• NWSSP – About Us (PDF, 6.6MB)
• NWSSP – Our Benefits 2023 (PDF, 487.5KB)
• NWSSP – Buddion (PDF, 491.0KB)
• PCGC -Amdanom (PDF, 6.7MB)
• Guidance Notes for Applicants (PDF, 322.5KB)
• Integrated Medium Term Plan 2025-2028 (PDF, 15.1MB)
• Integrated Medium Term Plan 2025-2028 – Cymraeg (PDF, 18.0MB)

Contact

Further details / informal visits contact: Andy Roberts, Supply Chain Area Manager. Email: Andrew.Roberts5@Wales.nhs.uk

Applicant requirements: The postholder will have access to vulnerable people and the submission for Disclosure to the Disclosure and Barring Service is required. This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020.