Health Courier Services Business Administration Officer in Denbigh

An exciting opportunity has arisen within the NHS Wales Shared Services Partnership Procurement Services, Supply Chain, Logistics & Transport Team function as a Business Administration Officer for the Health Courier Services (HCS). The postholder will be primarily responsible for providing high quality business administrative support to HCS. The base for the position will be Denbigh NHS Regional Stores.

Main duties of the job:

• The successful applicant will have previous experience working in a similar capacity, ideally in a Supply Chain/Transport function.
• The postholder will be the first point of contact for HCS administrative tasks and dealing with routine queries including raising requisitions on Oracle.
• The postholder will be responsible for obtaining quotations for required goods and services and work with the Procurement team to ensure goods/services are delivered as required.
• As teams are based across Wales, good communication skills and the ability to build good working relationships is essential.
• The postholder will be able to respond efficiently and effectively to requests made by service users to assist in the smooth operation of the service.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation:

At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating. Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement. We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people. Excellent customer service is something we strive for, for both our internal and external customers.

Qualifications:

• NVQ/Chartered Institute of Purchasing and Supply/CILT (Certificate in Logistics Transport)/ Certificate in Business Administration Level 3 or equivalent experience
• Educated to GCSE standard or equivalent
• Knowledge and training in use of Oracle or equivalent system

Experience:

• Experience in Administration processes and procedures in a fast paced office environment
• Experience in fleet and logistics administration

Skills:

• High standard of verbal and written communication skills - ability to convey and receive information and complete all necessary documentation actions accurately, legibly within required timescales
• Logical with common sense approach to problem solving.
• Ability to work alone with minimum supervision or as a member of a team
• Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
• Ability to travel independently to other sites. There may be an occasional requirement to travel e.g. to attend meetings/training at other locations

We are committed to flexible working and equal opportunities. If you are shortlisted for interview you will be contacted by email using the email address with which you registered. Please ensure that you check your email account regularly.

Prior consideration for this vacancy will be given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

When applying for this post it is essential that you read the Job Description and Person Specification (where available) and demonstrate how your skills, knowledge and experience meet the requirements of the person specification. Only candidates who clearly demonstrate how they meet the person specification will be shortlisted.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.