Assistant Procurement Business Manager - INTERNAL in Cardiff

If you are looking for a career in Procurement that keeps you motivated, offers potential for personal development, and puts you in a position to make a positive difference to the NHS in Wales, then NWSSP Procurement Services has a career that will interest you. This role will be part of the Cwm Taf University Health Board Frontline Team within Procurement Services. The role is to coordinate the timely delivery and management of a range of allocated contracts, including the category strategy that offers value for money, utilising a range of electronic tools and stakeholder engagement. The process involves identifying demand, awarding and publishing contracts in line with the published contract programme, and ensuring compliance with organisational standards and relevant legislation.

Main duties of the job: the post holder will support the Head of Procurement and the wider procurement team in providing a procurement service through excellent customer service, administration and management of new and existing contracts.

Person Specification

• Demonstrate how your personal qualities match against our NWSSP core values: Working Together, Innovating, Listening and Learning, Taking Responsibility.
• Ability to drive and lead a comprehensive data gathering on products and suppliers.
• Ability to communicate complex information effectively to multidisciplinary groups of staff and customers at all levels.
• A good builder of productive relationships and the skill to maintain effective business partnering relationships.
• IT proficiency particularly in the use of MS Office; complex spreadsheets, bespoke complex databases and use of web based systems.
• Evidence of continuous professional development.
• Ability to understand a range of complex category product knowledge relevant to NHS Wales customers.
• Strong influencing and negotiating skills with customers and external parties.
• Proven experience of delivering complex procurement projects.
• Proven experience of assessing business needs.
• Proven experience of tendering.
• Proven experience of specification writing.
• Proven experience of developing evaluation criteria.
• Proven experience of producing contract award reports.
• Proven experience of contract management.
• Proven experience of implementation of contracts.
• Proven experience of engaging with key stakeholders.
• Experience of managing multiple projects simultaneously and the ability to effectively plan, meet demanding deadlines, balance complex stakeholder needs.
• Experience dealing with contract legislation, compliance and probity issues.
• Demonstrable track record of delivering savings against targets and other key performance indicators.
• Qualified to CIPS (Level 4 Diploma) or equivalent experience.
• 5 GCSE’s Grades A-C including Maths & English or equivalent experience.

Desirable Criteria

• Ability to access transport (public and/or private) to travel off site for meetings in Wales and other parts of the UK.
• Welsh Language Skills, levels 1 to 5 in understanding, speaking, reading and writing in Welsh.
• Awareness of Quality standards and working with ISO policies and procedures.
• Experience of contributing to business planning processes and assisting the development of a contract plan and savings plan.
• Experience of people / staff supervision / management – preferably within procurement or supply environment.
• Experience of managing risk, establishing mitigating actions and managing issues to deliver a positive conclusion.
• Experience of category management and developing team work plans.
• Understanding of EU procurement.
• Understanding of performance and process improvement, best practice principles and benchmarking.
• Knowledge of Health Boards and Trusts procurement processes/procedures.
• Awareness of how a Shared Services organisation delivers its key functions – specifically NWSSP.
• ILM Level 3, other management qualifications or working towards a management qualification.

Knowledge

• Understanding of category management, risk management, the business needs across Procurement Services, delivering value for money, and the whole supply chain process.
• Understanding of key performance indicators, e-procurement, compliance, legal requirements of a contract, and external influences that could impact Procurement Services in NHS Wales.
• Articulation of the value that Procurement Services deliver for NHS Wales Health Boards and Trusts.

Flexible Working and Equality

We are committed to flexible working and equal opportunities. NHS Wales Shared Services Partnership encourages an agile working approach, values continuous improvement, and is focused on equality, diversity and inclusion.

Application Process

Prior consideration will be given to staff awaiting redeployment. The advert may be withdrawn at any stage. When applying, read the Job Description and Person Specification and demonstrate how you meet the requirements. Only candidates who clearly demonstrate this will be shortlisted. To work in the UK, non-UK/Republic of Ireland nationals require sponsorship to obtain a Health and Care visa or Skilled Worker visa unless they have another route to work. Applicants should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting the Work in the UK page. If eligible for the Health and Care visa, application costs are lower and there is no need to pay the annual Immigration Health Surcharge.

Applicant Requirements

Welsh language skills are desirable.