At a Glance
- Tasks: Support the Lead Guardian in monitoring and reporting on resident doctors' rotas.
- Company: Join the NHS and contribute to improving healthcare for Wales.
- Benefits: Competitive salary, job security, and opportunities for professional growth.
- Other info: Dynamic role with potential for career advancement in the NHS.
- Why this job: Make a real difference in the lives of resident doctors and enhance their working conditions.
- Qualifications: GCSEs in Maths and English, plus NVQ III in Administration.
The predicted salary is between 25147 - 27596 £ per year.
Job Overview
An exciting opportunity for a motivated and professional administrator to support work aligned to the new Resident Doctor Contract in Wales.
The Administrator will work closely with the Lead Guardian of Safe and Flexible Working and Guardians across NHS Wales, receiving, monitoring and supporting the reporting of information relating to resident doctors’ rotas and exception reporting.
The role requires monitoring data, identifying emerging trends and patterns, and supporting effective reporting arrangements.
Ability to speak Welsh is desirable.
The salary scale for a Band 3 has been adjusted as part of the NHS Agenda for Change pay award for 2026/2027 and will be implemented in August 2026 backdated to 01 April 2026 where applicable.
- Principal Duties
- Provide professional, efficient and effective administrative support to the Lead Guardian of Safe and Flexible Working.
- Collate and disseminate information to Health Boards to support compliance with the Resident Doctors’ terms and conditions.
- Undertake analysis of exception reporting data received from Health Boards to identify trends, patterns and areas requiring further consideration.
- Communicate effectively with a range of stakeholders, including resident doctors, educational supervisors, service managers and rota coordinators.
- Coordinate meetings in support of the Lead Guardian of Safe and Flexible Working’s responsibilities.
Person Specification
- Knowledge (Essential)
- Minimum GCSE grade A‑C or equivalent in Maths and English.
- NVQ III in Administration.
- Knowledge (Desirable)
- Knowledge of medical rotas.
- Welsh language skills.
Experience (Essential)
- Previous experience in an office setting.
Skills and Aptitudes (Essential)
- Excellent written and verbal communication skills; ability to develop good interpersonal working relationships.
- Ability to manipulate data and produce spreadsheets and reports, data entry and excellent keyboard skills.
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Administrator to the Guardian of Safe and Flexible Working in Cardiff employer: NWSSP Legal & Risk Services
NWSSP Legal & Risk Services is an outstanding employer, offering a dynamic work environment in Swansea that prioritises flexibility and inclusivity. Employees benefit from a strong commitment to professional development, exceptional support for work-life balance, and the opportunity to make a meaningful impact within the NHS. Join us to be part of a collaborative team dedicated to delivering excellent service and driving positive change in healthcare procurement.
Contact Details:
NWSSP Legal & Risk Services Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrator to the Guardian of Safe and Flexible Working in Cardiff
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We think you need these skills to ace Administrator to the Guardian of Safe and Flexible Working in Cardiff
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at NWSSP Legal & Risk Services.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at NWSSP Legal & Risk Services.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to NWSSP Legal & Risk Services. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at NWSSP Legal & Risk Services. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at NWSSP Legal & Risk Services
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research NWSSP Legal & Risk Services’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
