Document ControllerBirchwood, WarringtonPermanent28,000
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- 35,000Purpose of the JobThe Document Controller is responsible for managing, organising, and safeguarding all project documentation throughout its lifecycle.
This role ensures that accurate, up to date information is accessible to project teams, stakeholders, and external partners.
The Document Controller maintains compliance with company standards, contractual requirements, and regulatory obligations.
Key AccountabilitiesDocument Management & ControlEstablish and maintain document control processes, procedures, and metadata standards.
Manage the receipt, registration, tracking, and distribution of project documentation.
Ensure all documents are correctly formatted, version-controlled, and stored in the appropriate systems. Oversee document workflows, ensuring timely reviews, approvals, and close outs.
Systems AdministrationMaintain and administer the project's electronic document management system (EDMS) such as Aconex, Asite, Viewpoint, SharePoint, or similar.
Support users with system access, training, troubleshooting, and ensuring proper use of workflows and file structures.
Ensure data integrity, audit trails, and compliance with information governance requirements.
Quality & ComplianceConduct document quality checks (e.g., naming conventions, revision control, completeness).Ensure documentation meets project standards, contractual requirements, and regulatory guidelines.
Prepare reports on document status, compliance, overdue actions, and system metrics.
Coordination & CommunicationAct as a central point of contact for all document control activities.
Liaise with project managers, engineering teams, contractors, and external stakeholders to ensure documentation is delivered on time.
Facilitate document-related queries, clarifications, and training sessions.
Support project start-up and close-out documentation, including handover packages and O&M manuals.
Project SupportAssist with information management strategies and continuous improvement initiatives.
Monitor document deliverables against project schedules and escalate delays as necessary.
Support change control by ensuring documentation reflects approved changes and updates.
Governance, Assurance & ReportingOrganise assurance processes (e.g.
gateway reviews).Provide regular reporting on project progress (e.g.
monthly governance reviews, Board Reports etc.).Actively participate in reviews and action implementation of recommendations.
Ensure appropriate document management systems and audit control measures are in place and adhered to.
Benefits
ManagementUnderstand the expected benefits of the project and contribute to tracking progress against benefit realisation plans.
Occupational Skills and KnowledgeProven experience in a Document Controller or Information Management role.
Strong understanding of document control processes within construction, engineering, or major project environments.
Proficiency with EDMS platforms (e.g., Aconex, Asite, Viewpoint, BIM 360, SharePoint).Excellent organisational skills with strong attention to detail.
Ability to manage high volumes of documentation and work to tight deadlines.
Strong communication skills and confidence in working with multi-disciplinary teams. Familiarity with quality assurance practices and information governance requirements.
Experience working on large construction, rail, infrastructure, or engineering projects advantageous.
Advantageous Experience/familiarity with the fusion industry.
Strong analytical and critical thinking skills. Ability to adapt to changing priorities and work environments.
Vocational qualifications in administration or project support beneficial.
Training or certification in document control or information management desirable.
Degree qualified or relevant experienceA degree level qualification in STEM / Construction advantageous.
Employee Staff Benefits:8.5% Employer Pension Contribution with Life Assurance CoverPrivate Medical Scheme
*Employee Share SchemeFlexible and hybrid working, in agreement with local line management.25 Days Annual Leave (increasing to 28 days after 5 years' service, 31 days after 10 years' service)Option to buy, sell and carry over up to 5 days annual leave per year.
Salary Sacrifice Schemes: Electrical Vehicles, Technology and Cycle to Work.18 Weeks Full Maternity Pay
* (+21w SMP)In Partnership with Trade UnionsPersonal Development & Further Education SupportLong Service & Recognition AwardsFantastic Employee DiscountsFree Employee Assistance Programme.....
And more
*After 1 year of serviceThere has never been a more exciting time to join NUVIA UK.
As a result of significant growth and major contract awards, including the STEP fusion programme and major frameworks supporting the UK's defence and nuclear infrastructure, we are expanding our capability and delivering some of the UK's most innovative and strategically important programmes.
Operating across the nuclear, defence and energy sectors, our work supports critical national infrastructure, strengthens energy security and contributes to the UK's long-term resilience. From helping to deliver the UK's ambitious fusion energy programme to supporting major defence and nuclear infrastructure projects, our teams work at the forefront of complex, safety-critical challenges. xohmjla
Our diverse portfolio offers the opportunity to develop specialist expertise, work alongside industry-leading professionals and build a rewarding career while contributing to projects of national significance. Join NUVIA and be part of a growing organisation where you can make a lasting impact on society, industry and future generations, while benefiting from meaningful career developmentEntitéEn BrefCatégorie :EXPLOITATION / MAINTENANCE"_TS_72b5befa-c026-4c67-aa1d-3569afe46feaRéférence :2 Code client :708Lieu :Risley, Angleterre, Royaume-UniType de contrat :Contrat à durée indéterminée
NUVIA UK Document Controller employer: NUVIA
NUVIA UK is an exceptional employer, offering a dynamic work culture that prioritises safety and innovation in the nuclear and defence sectors. With a strong commitment to employee development, you will have access to numerous growth opportunities while working in a hybrid model that allows for flexibility and site visits across Scotland. Join us to be part of a team that values practical solutions and compliance, ensuring your contributions make a meaningful impact.
