At a Glance
- Tasks: Manage and organise project documentation, ensuring compliance and accessibility for teams and stakeholders.
- Company: Join ILIOS, a leading consortium in the innovative STEP Fusion Programme.
- Benefits: Starting salary of £37,000 with opportunities for career growth in a hybrid work environment.
- Other info: Exciting opportunity to work on a multi-billion-pound investment in fusion energy.
- Why this job: Be part of a groundbreaking project in low-carbon energy and make a real impact.
- Qualifications: Experience in document control and proficiency with EDMS platforms required.
The predicted salary is between 37000 - 37000 £ per year.
The Document Controller is responsible for managing, organising, and safeguarding all project documentation throughout its lifecycle. This role ensures that accurate, up to date information is accessible to project teams, stakeholders, and external partners. The Document Controller maintains compliance with company standards, contractual requirements, and regulatory obligations.
Key Accountabilities
- Document Management & Control
- Establish and maintain document control processes, procedures, and metadata standards.
- Manage the receipt, registration, tracking, and distribution of project documentation.
- Ensure all documents are correctly formatted, version‐controlled, and stored in the appropriate systems.
- Oversee document workflows, ensuring timely reviews, approvals, and close outs.
- Systems Administration
- Maintain and administer the project's electronic document management system (EDMS) such as Aconex, Asite, Viewpoint, SharePoint, or similar.
- Support users with system access, training, troubleshooting, and ensuring proper use of workflows and file structures.
- Ensure data integrity, audit trails, and compliance with information governance requirements.
- Quality & Compliance
- Conduct document quality checks (e.g., naming conventions, revision control, completeness).
- Ensure documentation meets project standards, contractual requirements, and regulatory guidelines.
- Prepare reports on document status, compliance, overdue actions, and system metrics.
- Project Support
- Assist with information management strategies and continuous improvement initiatives.
- Monitor document deliverables against project schedules and escalates delays as necessary.
- Support change control by ensuring documentation reflects approved changes and updates.
- Governance, Assurance & Reporting
- Organise assurance processes (e.g. gateway reviews).
- Provide regular reporting on project progress (e.g. monthly governance reviews, Board Reports etc.).
- Actively participate in reviews and action implementation of recommendations.
- Ensure appropriate document management systems and audit control measures are in place and adhered to.
- Project Performance & Controls
- Adherence to project management controls (at times with a Project Controls lead and/or a planner) and ensure all project changes are captured.
- Risk & Issue Management
- Undertake proactive management project risks & issues. This includes risk identification and prioritisation, developing and implementing mitigation plans, maintaining an accurate risk & issue register, and ensuring the timely escalation of significant concerns.
- Guidance & Support
- Provide guidance, support and coaching to the project team, including cascading of wider organisational messages and information that may be pertinent to project delivery.
Occupational Skills And Knowledge
- Proven experience in a Document Controller or Information Management role.
- Strong understanding of document control processes within construction, engineering, or major project environments.
- Proficiency with EDMS platforms (e.g., Aconex, Asite, Viewpoint, BIM 360, SharePoint).
- Excellent organisational skills with strong attention to detail.
- Ability to manage high volumes of documentation and work to tight deadlines.
- Strong communication skills and confidence in working with multi‐disciplinary teams.
- Familiarity with quality assurance practices and information governance requirements.
- Experience working on large construction, rail, infrastructure, or engineering projects advantageous.
Advantageous
- Experience/familiarity with the fusion industry.
- Strong analytical and critical thinking skills.
- Ability to adapt to changing priorities and work environments.
- Vocational qualifications in administration or project support beneficial.
- Training or certification in document control or information management desirable.
- Degree Qualified Or Relevant Experience: A degree level qualification in STEM / Construction advantageous.
Document Controller in Burton employer: NUVIA
At ILIOS, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation in the groundbreaking STEP Fusion Programme. Located in West Burton, our hybrid working model provides flexibility while contributing to a project that is pivotal for the UK's low-carbon energy future, with ample opportunities for professional growth and development in a supportive environment. Join us to be part of a transformative initiative that not only shapes the future of energy but also invests in your career through training and development.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Burton
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like NUVIA, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at NUVIA.
We think you need these skills to ace Document Controller in Burton
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at NUVIA
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
