At a Glance
- Tasks: Support the UK Company Secretarial team with administrative and technical tasks.
- Company: Join a leading financial services firm in London.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity for personal development and to take on greater responsibilities.
- Why this job: Be part of a dynamic team and enhance your career in corporate governance.
- Qualifications: CGI part-qualified or law graduate preferred; strong communication and organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Overview
The purpose of the role is to provide administrative and technical support to the UK Company Secretarial team.
Responsibilities
- Board and Committee administration support including: meeting coordination, drafting agendas, maintaining meeting records and schedules, liaison across multi-jurisdictional teams in Europe and APAC, updating action logs, and collation and dissemination of Board and Committee papers using Digital Board Books software.
- Drafting routine Board resolutions and arranging approval and execution under the supervision of the Senior Company Secretary.
- Maintaining Conflict of Interest logs.
- Maintaining electronic corporate records.
- Assisting with Legal Entity Reporting requirements.
- Ensuring annual confirmation statements, annual report and accounts and other statutory filings are undertaken within appropriate filing deadlines.
- Arranging document notarisation and apostilles with external agencies.
- Collation and provision of KYC documents as required in a timely manner.
- Maintenance of Company Secretarial information, guidance notes, structure charts and other documentation and templates on the Company Secretarial Portal including the drafting of policies and procedures when requested.
- Monitoring/managing the Company Secretarial Inbox.
- Coordinating and assisting with projects as directed on behalf of the Company Secretarial team including research, developing recommendations, planning and task tracking.
- Providing support to the legal team from time-to-time on legal administrative tasks and/or projects.
- Ensure adherence to good corporate governance principles concerning all Company Secretarial matters.
Qualifications, Experience And Skills
- Either CGI part-qualified or law graduate.
- Prior experience as a Company Secretarial Assistant or similar within the financial services sector preferable.
- Knowledge of the fund management industry beneficial but not a requirement.
- A commitment to ongoing personal development, training and assuming greater responsibility over time.
- A positive, proactive approach and strong team ethic.
- Accuracy and attention to detail.
- Strong written communication skills.
- Good organisational skills.
- Discretion when handling confidential information.
Company Secretarial Assistant - 6 month contract - Based in London employer: Nuveen
As a Company Secretarial Assistant in London, you will thrive in a dynamic and supportive work environment that values professional growth and development. Our commitment to fostering a collaborative culture ensures that you will have ample opportunities to enhance your skills while contributing to meaningful projects across multi-jurisdictional teams. With a focus on good corporate governance and a proactive approach to personal development, we offer a rewarding experience for those looking to make a significant impact in the financial services sector.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Assistant - 6 month contract - Based in London
✨Get Involved in Legal Networking Events
Jump into local or virtual legal networking events to meet industry pros and get your foot in the door! Use platforms like Eventbrite or Meetup to find gatherings, as these are great for making connections and hearing about temporary roles at firms like Nuveen.
✨Showcase Your Skills Online
Create a simple online portfolio to showcase your legal work, whether that's case briefs, research papers, or even blog posts on legal topics. This public display can really set you apart when looking for temp roles in law, especially if you can make it relevant to the work that Nuveen does!
✨Tap into Law School Resources
If you're near a law school, hit up their career services. They often have leads on temporary positions and can help connect you with alumni working at firms. Plus, they might host workshops or job fairs specific to the legal sector—great for scoring that temp position!
✨Stay Updated with Legal Job Boards
Regularly check specialised legal job boards like LawCareers.Net or TotallyLegal for temporary listings. Many firms post their openings directly there, and applying quickly can give you an edge over the competition when looking to join a prestigious firm like Nuveen.
We think you need these skills to ace Company Secretarial Assistant - 6 month contract - Based in London
Some tips for your application 🫡
Show Off Your Legal Know-How:In the legal services world, it's all about demonstrating your understanding of relevant laws and regulations. Make sure your CV highlights your legal training, internships, or any relevant projects you've worked on. If you've done any mooting or legal research, include those too - they can really set you apart!
Tailor Your Application for the Temp Role:Since this is a temporary position, your application should stress your adaptability and readiness to jump in right away. Highlight any previous temp roles where you quickly got up to speed, or any diverse experiences that show you can handle a variety of cases or tasks with ease.
Keep it Specific with Your Documents:Make sure your application includes essential legal documents, such as any relevant certifications or memberships in legal bodies. These can add credibility to your CV and show that you're serious about the profession – especially useful in a competitive field like law!
Express Your Enthusiasm in the Cover Letter:Your cover letter is a golden opportunity to express your enthusiasm for the role and the organisation. Let them know why you’re excited about this temporary position with Nuveen and how you're motivated to contribute to their success during your limited time with them!
How to prepare for a job interview at Nuveen
✨Show Off Your Legal Know-How
Prepare to discuss your understanding of legal terminology and concepts that might come up during the interview for the Company Secretarial Assistant - 6 month contract - Based in London role at Nuveen. Brush up on relevant laws or recent cases that could be pertinent to the temporary position, as they'll likely appreciate candidates who can think on their feet and adapt to the fast-paced legal environment.
✨Talk About Your Flexibility
Since this is a temporary role, employers want to know you can hit the ground running. Be ready to highlight past experiences where you've had to quickly adapt to new tasks or work cultures. Flexibility is key in a short-term position like this, so share specific examples that demonstrate your ability to manage changing priorities efficiently.
✨Prepare for the Casework Challenge
You might face hypothetical scenarios where you'd have to advise on a legal issue or case. Practice articulating your thought process clearly, as interviewers in the legal sector often expect candidates to walk them through their reasoning step-by-step. This will not only showcase your legal acumen but also demonstrate your communication skills, which are crucial in law.
✨Pitch Your Legal Portfolio
If you have any relevant work samples, such as briefs, contracts, or legal research, this is your chance to shine! Be ready to discuss what you did, what challenges you faced, and the outcomes. This speaks volumes more than just listing your skills; it shows you're proactive and results-oriented, which is essential for a temporary role at Nuveen.
