At a Glance
- Tasks: Support the UK Company Secretarial team with administrative and technical tasks.
- Company: Join a leading financial services firm in London.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity for personal development and potential for future responsibilities.
- Why this job: Be part of a dynamic team and enhance your career in corporate governance.
- Qualifications: CGI part-qualified or law graduate preferred; strong communication and organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
The purpose of the role is to provide administrative and technical support to the UK Company Secretarial team.
Key Responsibilities
- Board and Committee administration support including: meeting coordination, drafting agendas, maintaining meeting records and schedules, liaison across multi-jurisdictional teams in Europe and APAC, updating action logs, and collation and dissemination of Board and Committee papers using Digital Board Books software.
- Drafting routine Board resolutions and arranging approval and execution under the supervision of the Senior Company Secretary.
- Maintaining Conflict of Interest logs.
- Maintaining electronic corporate records.
- Assisting with Legal Entity Reporting requirements.
- Ensuring annual confirmation statements, annual report and accounts and other statutory filings are undertaken within appropriate filing deadlines.
- Arranging document notarisation and apostilles with external agencies.
- Collation and provision of KYC documents as required in a timely manner.
- Maintenance of Company Secretarial information, guidance notes, structure charts and other documentation and templates on the Company Secretarial Portal including the drafting of policies and procedures when requested.
- Monitoring/managing the Company Secretarial Inbox.
- Coordinating and assisting with projects as directed on behalf of the Company Secretarial team including research, developing recommendations, planning and task tracking.
- Providing support to the legal team from time-to-time on legal administrative tasks and/or projects.
- Ensure adherence to good corporate governance principles concerning all Company Secretarial matters.
Qualifications, Experience And Skills Required
- Either CGI part-qualified or law graduate.
- Prior experience as a Company Secretarial Assistant or similar within the financial services sector preferable.
- Knowledge of the fund management industry beneficial but not a requirement.
- A commitment to ongoing personal development, training and assuming greater responsibility over time.
- A positive, proactive approach and strong team ethic.
- Accuracy and attention to detail.
- Strong written communication skills.
- Good organisational skills.
- Discretion when handling confidential information.
TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.
Company Secretarial Assistant - 6 month contract - Based in London employer: Nuveen, a TIAA company
TIAA is an exceptional employer, offering a dynamic work environment in the heart of London where you can thrive as a Company Secretarial Assistant. With a strong commitment to employee growth and development, we provide ongoing training opportunities and a supportive team culture that values collaboration and innovation. Our focus on good corporate governance and adherence to best practices ensures that you will be part of a reputable organisation dedicated to excellence in the financial services sector.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Assistant - 6 month contract - Based in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the company secretarial field or related sectors. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show that you’re not just a fit for the role, but also for the team. Tailor your answers to reflect their values and mission.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. This will help you articulate your experience and skills confidently, especially when discussing your attention to detail and organisational skills.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Company Secretarial Assistant - 6 month contract - Based in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Company Secretarial Assistant role. Highlight any relevant administrative support you've provided, especially in a corporate or financial setting.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your commitment to personal development and how your proactive approach aligns with our values.
Showcase Your Attention to Detail:In this role, accuracy is key. When filling out your application, double-check for any typos or errors. This will demonstrate your attention to detail right from the start!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Nuveen, a TIAA company
✨Know Your Stuff
Make sure you understand the key responsibilities of the Company Secretarial Assistant role. Familiarise yourself with board administration, meeting coordination, and the use of Digital Board Books software. This will help you speak confidently about how your skills align with what they need.
✨Showcase Your Attention to Detail
Since accuracy is crucial in this role, prepare examples that demonstrate your attention to detail. Whether it’s maintaining records or drafting resolutions, be ready to discuss how you ensure precision in your work.
✨Be Proactive
Highlight your proactive approach during the interview. Share instances where you took the initiative in previous roles, especially in administrative tasks or project coordination. This will show them you’re ready to take on responsibility.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This could be about their corporate governance practices or how the Company Secretarial team collaborates across jurisdictions. It shows your genuine interest in the role and the company.
