At a Glance
- Tasks: Manage school administration, finance, and ensure smooth operations for students and staff.
- Company: A vibrant school dedicated to providing quality education and a supportive environment.
- Benefits: Competitive salary, professional development opportunities, and a chance to make a difference.
- Other info: Dynamic work environment with opportunities for growth and impact.
- Why this job: Join us to play a key role in shaping the future of our students and community.
- Qualifications: Strong organisational skills and experience in finance or administration preferred.
The predicted salary is between 30000 - 40000 £ per year.
General Administration
Maintain school calendar. Book transport, training courses, supply teachers, photographer, arrange venues, organise extracurricular activities etc. Organise "Contacts" lists for severe weather procedures and fire drills. Other various duties to ensure the smooth running of the school e.g. manage Parentmail users, events and payments; deal with phone calls and parents/deliveries; give medicine to children; show parents and interviewees around school when needed; assist with the organisation of school trips. With the headteacher, write and distribute the school newsletter and other communication, ensuring that it is saved on the website appropriately.
Accounting and Budget
With the headteacher prepare the draft budget, present to the full Governing Body for approval and send to LA. Monitor expenditure, report progress (quarterly income and expenditure, trial balance and CFR) and make adjustments. Send reports to Governors Resources Committee, Full Governing Body and LA. Draw up end of year reports and establish Accruals and Rollover. Manage the main school account; enter and check income from DfES, LA, Standard Fund, other grants and donations. Carry out bank reconciliation. Prepare and submit VAT return. Input VAT refund. Create and action journals for Direct Debits e.g. rates, and "Right Choice" services purchased from the LEA. Maintain bank mandates and BACs etc. Account for cash received for trips, events, donations etc. Count, record and bank this cash. Submit invoices as needed. Prepare invoices and match against orders/delivery notes, obtain authorisation, obtain signatures and manage the online banking. Record all income and input into the correct ledger codes. Send out any invoices for income, especially supply income. Organise lettings of premises. Obtain necessary licences.
Staffing and Personnel
Maintain all staff and volunteer records and ensure the Single Central Record is up to date at all times and compliant with legal requirements and best practice as set out by the Local Authority and KCSiE. Interface with schools HR and payroll, submit claims (supply teachers, support staff overtime, expenses). Check pay and undertake payroll reconciliation. Ensure requests for staff contracts are correct and relayed to LA. Input all courses attended by staff on personnel records. Request updated personnel contracts from Human Resources as necessary. Provide all costings for potential and actual staff recruitment or possible change of existing contracts for Head Teacher and Governors. Administer teaching and non-teaching salaries. Check that the overtime paid matches the overtime forms filled out by staff. Check that the supply salaries reflect the timesheets. Sort out any queries relating to salaries through liaison with Human Resources/Payroll.
Maintain Records
Maintain staff and pupil records, including Attendance and KSl, KS2 Assessments and Foundation Stage Profiles. Make staff and pupil returns as required, including, PLASC, Job Vacancies, Pupil Tracking, Early Years, Class Size, Attendance, Racial Incidents, KSl and KS2 SATs results, Foundation Stage Profiles. Send reports securely as required.
Premises, Property and Health and Safety
Carry out the role of Education Visits Coordinator and assist staff in drawing up Risk Assessments on Evolve. Ensure all insurance documentation is up to date and make claims when necessary. Ensure value for money on insurance premiums by checking quotes each year are competitive, including Buildings, Contents, Supply, Public Liability. Administer school property, oversee the servicing, maintenance and repair of buildings, plant, equipment and fixtures and fittings. Control and re-order stock (stationery and educational consumables) taking account of "value for money". Research the best "value for money" and order equipment as requested or authorised by the head teacher. Catering and Cleaning - monitor the quality, order and make payments for equipment and supplies with "value for money" in view. Maintain all contracts for repairs and maintenance supplies. Obtain three quotes when expenditure is £1,000+. Prepare tender documents for expenditure £5,000+. Manage any maintenance work undertaken on the school premises, liaising with the caretaker as appropriate. Oversee the school's risk management, including ensuring all necessary risk assessments are completed and the necessary checks are in place to meet all audit requirements.
Other
Maintain the website and ensure it is up to date and compliant with legal requirements and best practice, as set out by the Local Authority. If required, lead, manage and develop the school's extended service provision. Carry out all duties and give the Headteacher and Governors the necessary information to ensure the smooth management of the school.
Finance and Admin Officer in Swindon employer: Nursteed Community Primary School
As a Finance and Admin Officer at our school, you will be part of a supportive and collaborative work environment that prioritises the well-being and development of both staff and students. We offer competitive benefits, opportunities for professional growth, and a commitment to maintaining a positive work culture where your contributions are valued. Located in a vibrant community, our school provides a unique chance to make a meaningful impact while enjoying a fulfilling career in education administration.
Contact Details:
Nursteed Community Primary School Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Finance and Admin Officer in Swindon
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, especially those who might know about openings for Finance and Admin Officers. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the school’s values and recent news. This shows you’re genuinely interested and helps you tailor your answers to fit their culture. Plus, it gives you some great talking points!
✨Tip Number 3
Practice common interview questions related to finance and administration. Think about how you’d handle budgeting, managing records, or ensuring compliance with legal requirements. The more prepared you are, the more confident you’ll feel!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Finance and Admin Officer in Swindon
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the specific duties mentioned in the job description. We want to see how you can contribute to our school’s smooth running!
Showcase Your Organisation Skills:Since the role involves a lot of administration, be sure to demonstrate your organisational skills in your application. Share examples of how you've successfully managed multiple tasks or projects in the past.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where necessary to make it easy for us to read through your qualifications and experiences quickly.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Nursteed Community Primary School
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Finance and Admin Officer. Familiarise yourself with tasks like budget preparation, managing records, and ensuring compliance with legal requirements. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Prepare Real-Life Examples
Think of specific situations from your past experiences that showcase your skills in administration, finance, and teamwork. For instance, be ready to discuss how you managed a budget or organised an event. These examples will illustrate your capabilities and give the interviewer a clear picture of what you can bring to the table.
✨Show Your Communication Skills
As this role involves liaising with various stakeholders, it's crucial to highlight your communication skills. Practice explaining complex financial concepts in simple terms, and be prepared to discuss how you've effectively communicated with parents, staff, and external parties in previous roles.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the school's culture, the team you'll be working with, or how success is measured in this role. This shows your genuine interest in the position and helps you determine if it's the right fit for you.
