Inventory Assistant in Manchester

The Inventory Assistant role supports efficient inventory management across multiple clinics, ensuring compliance with regulatory standards and accurate storage of medicines, consumables, medical equipment, and other goods. The role includes receiving, checking, storing, and distributing stock, as well as maintaining accurate inventory records. The ideal candidate is self-sufficient, detail oriented, and possesses strong communication, organisational, and Excel skills. Experience in healthcare purchasing or stock control is highly desirable.

Main Duties of the job

• Maintain accurate inventory records for medicines, consumables, and medical equipment.
• Ensure proper stock rotation using FIFO/FEFO principles.
• Assist with cycle counts, stock audits, and discrepancies reporting.
• Monitor stock levels and raise re-ordering requests via the ERP system.
• Organise shelf stacking, packing, and replenishment of stock for clinics.
• Support the Procurement Manager in daily central store operations.
• Report damaged, expired or non-compliant items to the line manager.
• Compile reports and address inventory discrepancies.
• Receive, verify, and document incoming deliveries.
• Store goods according to manufacturer and regulatory requirements, including temperature-controlled storage.
• Segregate quarantined, expired, or recalled stock.
• Maintain cleanliness and organisation of storage areas, monitor temperature logs, and update records.
• Pick, pack, label, and dispatch stock to clinics in accordance with delivery schedules.

Job Responsibilities

• Inventory Management
• Maintain accurate inventory records for medicines, consumables, and medical equipment.
• Use FIFO/FEFO for stock rotation.
• Assist with periodic and cycle stock counts, as well as audits.
• Monitor stock levels and raise re-ordering requests when necessary using the ERP system.
• Shelf stacking of received stock, replenishment to clinics, and packing per company standards and policy.
• Support the Procurement Manager with central store operations.
• Report any damages or near-expiring stock information.
• Compile reports and address inventory discrepancies.
• Goods Receipt & Inspection
• Receive all incoming deliveries.
• Verify quantities, batch numbers, expiry dates, and documentation against purchase orders.
• Report damaged, expired, or non-compliant items to the line manager.
• Ensure proper documentation and ERP system entry.
• Store medicines, consumables, and equipment per manufacturer and regulatory requirements, including temperature control.
• Segregate quarantined, expired, or recalled stock upon communication from the line manager or quality control department.
• Maintain cleanliness and organisation of storage areas, including fridges.
• Monitor daily temperature for store locations and update records as per policy.
• Order Picking & Distribution
• Pick, pack, and prepare stock accurately for dispatch to multiple clinics/sites.
• Ensure correct labelling, documentation, and packaging standards.
• Coordinate timely dispatch per delivery schedule with transport partners and other stakeholders.
• Compliance & Safety
• Follow health & safety guidelines and safe handling of medicines and equipment.
• Maintain audit-ready documentation and records (e.g., temperature logs).
• Adhere to infection-control protocols and policies to protect employees and patients.
• Systems & Reporting
• Update inventory systems with stock information for transfers, receipts, and stock-takes.
• File purchase record documents.
• Assist with process improvements in inventory operations with line manager and current policies.

Strong attention to detail and accuracy. Good communication and teamwork skills. Ability to work in a fast-paced, regulated environment. Basic IT skills (Excel, inventory management systems). Knowledge of inventory control principles (FIFO/FEFO). Basic understanding of healthcare sector storage standards is desirable. Good organisational and time-management skills.

Qualifications & Experience

• Previous experience working in store and distribution centres (healthcare industry desirable).
• Experience in a purchasing department (healthcare sector desirable).
• Working knowledge in stock management systems (Sage 200 desirable).
• Experience in positive engagement with multiple internal and external stakeholders.

Working Conditions

• Involves manual handling of goods daily and standing for extended periods.
• Work in controlled environments, including cold areas.