NUPASis recruiting for an experienced Senior Corporate Administrator. The successful candidate will provide senior administrative, governance andoffice management support across NUPAS, ensuring the efficient operation ofcorporate governance, facilities management, fleet administration, trainingcoordination and information management processes. The postholder willcoordinate administrative services, oversee compliance-related activities andprovide guidance and support to the junior administrator.
This is an opportunity to join one of the leadingorganisations supporting women's reproductive choice. It is essential that thepostholder shares our commitment to patient-centred care and the right tochoose, demonstrating professionalism, integrity and alignment with our valuesin all aspects of their work.
Main duties of the job
Facilities & Office Management
Oversee the effective operation of Head Office facilitiesand support services.
Manage relationships with suppliers, contractors and serviceproviders.
Coordinate facilities maintenance, compliance activities andoffice-related procurement.
Monitor facilities records, asset registers and operationalbudgets.
Ensure facilities activities undertaken by the Administratorare completed to an appropriate standard.
Identify and implement improvements to office managementprocesses.
Governance & Committee Administration
Coordinate the administration of corporate, clinical andoperational committees.
Prepare and distribute agendas, papers, minutes and actionlogs.
Monitor committee actions and maintain governance calendarsand records.
Support the collation of reports, risk information andgovernance documentation.
Ensure governance records are maintained in accordance withorganisational requirements.
Training & Organisational Support
Coordinate Clinical Q&A sessions and organisationalinduction activities.
Oversee training administration processes and records.
Monitor shared training inboxes and respond to or allocateenquiries as appropriate.
CorporateAdministration & Business Support.
Provide senior administrative support to leaders andoperational managers.
Coordinate travel, accommodation, meetings and corporateevents.
Provide flexible support across Corporate Services,including Corporate Executive Assistant cover where required.
About us
NUPAS is one of the leading organisations supporting women's reproductive choices.
Pro-choice is a must.
The post holder will have a duty to ensure that the principles of patient, carer and public involvement and engagement are adhered to in line with Section 11 of The Health and Social Care Act 2012 for Improving Patient Experience.
NUPAS is committed to safeguarding and safeguarding children, young people and vulnerable adults is everyone's responsibility. DBS checks are standard on all prospective employees, the level of this check will be determined by the job type.
All staff are required to adhere to the principles of patient centred care as detailed in the NICE Quality Standard for Patient Experience and to treat patients with dignity, kindness, compassion, courtesy, respect, understanding and honesty.
The post holder will, in support of the NUPAS values, ensure that everyone is treated as an individual, and will acknowledge and value difference in order to treat everyone fairly.
Job responsibilities
To provide senior administrative, governanceand office management support across NUPAS, ensuring the efficient operation ofcorporate governance, facilities management, fleet administration, trainingcoordination and information management processes. The postholder willcoordinate administrative services, oversee compliance-related activities andprovide guidance and support to the junior administrator.
Corporate Administration & Business Support.
Manage user access requests for approved systems andplatforms.
Support tender submissions, procurement activity andorganisational projects.
Coordinate administration of the company vehicle fleet andassociated compliance requirements.
Fleet & Information Management.
Coordinate administration of the company vehicle fleet andassociated compliance requirements.
Maintain oversight of vehicle records, licence checks,insurance notifications and vehicle renewals.
Manage archiving, document retention and informationmanagement processes.
Oversee archive storage, retrieval and destructionarrangements.
Maintain effective electronic and paper-based filing systems.
Coordination of Administrative Services.
Provide guidance and support to the Administrator.
Develop and improve administrative systems, processes andcontrols.
Promote continuous improvement and efficient workingpractices
Person Specification
Experience
- Significant administrative experience within a busy corporate environment.
- Experience coordinating meetings, committees and governance processes.
- Experience preparing minutes and maintaining action logs.
- Experience coordinating facilities, fleet or office management activities.
- Strong organisational and prioritisation skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple competing priorities.
- High level of accuracy and attention to detail.
- Advanced Microsoft Office skills, including Outlook, Excel, Word and Teams.
- Experience maintaining databases, records and administrative systems.
- Ability to handle confidential and sensitive information appropriately.
- Experience within healthcare, regulated services or multi-site organisations.
- Experience supporting governance or compliance activities.
- Experience administering training programmes and staff records.
- Experience managing archives and document retention systems.
- Experience coordinating suppliers, contractors or facilities services.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£31,200 a yearPro-Rata.Office-based. 20 hours per week between 9am and 5pm
Senior Corporate Administrator in Birmingham employer: NUPAS Ltd
NUPAS is an exceptional employer that prioritises the well-being of its staff while delivering vital abortion and sexual health services in Manchester and Bolton. With a strong commitment to patient-centred care, our inclusive work culture fosters collaboration within a multidisciplinary team, offering flexible working arrangements and opportunities for professional growth. Join us to make a meaningful impact in a supportive environment that values pro-choice principles and prioritises safeguarding standards.
