At a Glance
- Tasks: Manage and organise project documentation, ensuring accuracy and compliance throughout its lifecycle.
- Company: Join ILIOS, a leading consortium in the STEP Fusion Programme, focused on innovative energy solutions.
- Benefits: Enjoy a competitive salary, hybrid work options, and opportunities for professional growth.
- Other info: Work in a dynamic environment with potential for long-term career development.
- Why this job: Be part of a groundbreaking project that aims to revolutionise low-carbon energy in the UK.
- Qualifications: Experience in document control and strong organisational skills are essential.
The predicted salary is between 35000 - 45000 £ per year.
Purpose of the Job
The Document Controller is responsible for managing, organising, and safeguarding all project documentation throughout its lifecycle. This role ensures that accurate, up to date information is accessible to project teams, stakeholders, and external partners. The Document Controller maintains compliance with company standards, contractual requirements, and regulatory obligations.
Key Accountabilities
- Document Management & Control
Establish and maintain document control processes, procedures, and metadata standards. Manage the receipt, registration, tracking, and distribution of project documentation. Ensure all documents are correctly formatted, version-controlled, and stored in the appropriate systems. Oversee document workflows, ensuring timely reviews, approvals, and close outs. - Systems Administration
Maintain and administer the project’s electronic document management system (EDMS) such as Aconex, Asite, Viewpoint, SharePoint, or similar. Support users with system access, training, troubleshooting, and ensuring proper use of workflows and file structures. Ensure data integrity, audit trails, and compliance with information governance requirements. - Quality & Compliance
Conduct document quality checks (e.g., naming conventions, revision control, completeness). Ensure documentation meets project standards, contractual requirements, and regulatory guidelines. Prepare reports on document status, compliance, overdue actions, and system metrics. - Project Support
Assist with information management strategies and continuous improvement initiatives. Monitor document deliverables against project schedules and escalate delays as necessary. Support change control by ensuring documentation reflects approved changes and updates. - Governance, Assurance & Reporting
Organise assurance processes (e.g. gateway reviews). Provide regular reporting on project progress (e.g. monthly governance reviews, Board Reports etc.). Actively participate in reviews and action implementation of recommendations. Ensure appropriate document management systems and audit control measures are in place and adhered to. - Project Performance & Controls
Adherence to project management controls (at times with a Project Controls lead and/or a planner) and ensure all project changes are captured. Undertake proactive management of project risks & issues. This includes risk identification and prioritisation, developing and implementing mitigation plans, maintaining an accurate risk & issue register, and ensuring the timely escalation of significant concerns. - Guidance & Support
Provide guidance, support and coaching to the project team, including cascading of wider organisational messages and information that may be pertinent to project delivery.
Profile Occupational Skills and Knowledge
Proven experience in a Document Controller or Information Management role. Strong understanding of document control processes within construction, engineering, or major project environments. Proficiency with EDMS platforms (e.g., Aconex, Asite, Viewpoint, BIM 360, SharePoint). Excellent organisational skills with strong attention to detail. Ability to manage high volumes of documentation and work to tight deadlines. Strong communication skills and confidence in working with multi-disciplinary teams. Familiarity with quality assurance practices and information governance requirements. Experience working on large construction, rail, infrastructure, or engineering projects advantageous.
Advantageous
Experience/familiarity with the fusion industry. Strong analytical and critical thinking skills. Ability to adapt to changing priorities and work environments. Vocational qualifications in administration or project support beneficial. Training or certification in document control or information management desirable.
Document Controller employer: NUKEM Ltd.
At ILIOS, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation in the heart of West Burton. Our commitment to employee growth is evident through continuous training opportunities and involvement in groundbreaking projects like the STEP Fusion programme, which not only contributes to the UK's low-carbon energy transition but also creates thousands of jobs. Join us to be part of a forward-thinking team where your contributions truly matter and where you can thrive in a supportive environment.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the construction and project management sectors, especially those who work with document control. Attend industry events or webinars, and don’t be shy about asking for informational interviews. You never know who might have a lead on your dream job!
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your experience with document management systems like Aconex or SharePoint. Include examples of how you’ve improved processes or ensured compliance in past roles. This will give potential employers a clear picture of what you can bring to their team.
✨Tip Number 3
Prepare for interviews by brushing up on common document control scenarios. Think about how you would handle document workflows, quality checks, and compliance issues. Practising your responses will help you feel more confident and ready to impress during the interview.
✨Tip Number 4
Don’t forget to apply through our website! We’re always on the lookout for talented individuals like you. Keep an eye on our job postings and make sure your application stands out by tailoring it to the specific role and showcasing your relevant experience.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems and any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Showcase Your Attention to Detail:As a Document Controller, attention to detail is key. In your application, give examples of how you've maintained accuracy in documentation or managed high volumes of paperwork. This will show us you’re the right fit for the job!
Be Clear and Concise:When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point while still showcasing your enthusiasm for the role. Let us know why you want to join our team!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at NUKEM Ltd.
✨Know Your Document Control Processes
Before the interview, brush up on your knowledge of document control processes specific to construction and project management. Be ready to discuss how you’ve established and maintained document control procedures in past roles, as this will show your understanding of the key responsibilities of a Document Controller.
✨Familiarise Yourself with EDMS Platforms
Make sure you’re well-versed in electronic document management systems like Aconex, SharePoint, or similar platforms. During the interview, highlight your experience with these tools and be prepared to explain how you’ve used them to manage documentation effectively in previous projects.
✨Demonstrate Attention to Detail
As a Document Controller, attention to detail is crucial. Prepare examples from your past work where your meticulousness made a difference, such as catching errors in documentation or ensuring compliance with quality assurance practices. This will help illustrate your capability to maintain high standards.
✨Showcase Your Communication Skills
Since the role involves working with multi-disciplinary teams, it’s important to demonstrate strong communication skills. Think of instances where you’ve successfully collaborated with different stakeholders or provided guidance to team members. This will show that you can effectively support project delivery and foster teamwork.
