Workplace Experience Manager (Office Manager)

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Nuix creates innovative software that empowers organisations to simply and quickly find the truth from any data in a digital world. We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence across the globe. We're on a mission to be a Force For Good, through our People, Products and Purpose at Nuix.

About the Role: We're looking for a highly organised, proactive, and people-focused Workplace Experience Manager (Office Manager) to help us build a world-class employee experience. This role reports to the VP of Sales and is essential in fostering a welcoming, well-run, and engaging workplace.

In this role you will:

• Manage Daily Office Operations & Facilities
• Executive Support
• Support with Events, People Initiatives & Programs

This role requires someone to play a crucial role in shaping the daily experience of our team. This is a dynamic role for someone who thrives in a fast-paced environment, enjoys creating meaningful experiences, is a self-starter and is passionate about supporting both people and place.

Location: This role will be 5 days a week onsite in our London office. Our office hours when onsite are 9:00am - 5.30pm. There may be times that your presence will be needed in the office earlier and prior notice will be given.

Key Responsibilities:

• Drive employee engagement by coordinating in-office initiatives, including team events, volunteer days, awareness campaigns, and themed activities.
• Support wellbeing, facilities, and WHS initiatives to maintain a positive, safe, and compliant work environment, including wellness programs, amenities, feedback channels, first aid supplies, and safety training coordination.
• Coordinate onboarding logistics for new starters - welcome packs and hosting new joiner welcome lunches.
• Enhance the onsite candidate experience by supporting interview logistics, greeting candidates and setting up meeting spaces.
• Plan and manage 'Lunch & Learn' sessions, including scheduling, communications, room bookings and catering.
• Coordinate with vendors and service providers for office events, catering, and workplace services; manage associated administration.
• Assist with planning and delivery of leadership events, such as offsites, town halls or leadership planning workshops.
• Manage recognition programs logistics, including award winner announcements and prize coordination.
• Oversee scheduling of people and culture events, taking into account business calendars, bank/school holidays, and blackout/no-go periods.

Office Management:

• Lead day-to-day London office operations: vendor management, office supplies, mail, and general upkeep.
• Act as the first point of contact for office-related issues, coordinating with IT and Facilities teams.
• Welcome visitors and ensure a smooth check-in process; manage guest passes and access.
• Ensure all office equipment and kitchen facilities are well-maintained and stocked.
• Coordinate catering, meeting logistics, event setup, and room bookings.
• Handle invoice and expense processing related to office purchases and events.
• Ensure compliance with Health & Safety policies and support emergency preparedness.

Leadership & Executive Support:

• Provide light administrative support to the EVP and Leadership team, including managing calendar invites and meeting logistics across time zones.
• Coordinating travel and expense reconciliation.
• Supporting presentation and document preparation as needed.
• Participate in planning leadership communication and meeting cadence across domains.

Skills, Knowledge and Expertise:

• A genuine interest in people-first culture, workplace experience, and team wellbeing.
• Prior experience supporting working in an office/facilities environment.
• Exceptional organisational skills and the ability to juggle multiple priorities.
• Confidence managing logistics, travel, and expenses with attention to detail.
• Professionalism, confidentiality, and strong interpersonal skills.
• A positive, flexible attitude and ability to work independently.
• Willingness to be onsite 5 days a week and support early/late meetings as needed.
• Experience in a fast-paced, global company is a plus.

Nuix is on an incredible journey of transformation, aligning our strengths with our ambitions to pursue greater opportunities. To find out more about who we are and what we are doing, please visit our web page.

Nuix is an equal opportunity employer including for Veterans and People with Disabilities. Don't let imposter syndrome hold you back! We welcome all applications and are a flexible employer. We strive to make any required adjustments where possible to make the process fair and equitable for everyone. If you need any accommodations throughout the interview process, please note this in your job application.