Systems and Operations Associate in City of London

To apply, please send your CV (two references mandatory) and cover letter containing answers to the following prompts:

• Tell us about a programme or initiative you managed end-to-end. What were your responsibilities, how did you coordinate across teams, and what did success look like?
• Share an example of managing budgets or financial reporting. How did you ensure accuracy and alignment with organisational or funding requirements?
• Describe a time you built or improved an internal system or process. What problem were you solving, what tools did you use, and how did you measure its impact?

Please send both documents as a single PDF with the subject line “Systems & Operations Associate Application – Nucleate UK” to federico.c@nucleate.org by Friday 03/07/2026.

The Nucleate UK x ARIA Partnership aims to create the best environment for scientists and founders to build transformative companies. Despite creating many impactful inventions in biotechnology over the last 50 years, the UK’s limited biotech ecosystem and translational infrastructure have prevented it from reaching its full potential.

As an Activation Partner with ARIA, Nucleate is committed to creating and supporting a community of scientists, engineers, and entrepreneurs working at the cutting edge of science. We aim to foster an entrepreneurial mindset and drive the development of generation-defining biotech companies within ARIA’s Opportunity Spaces.

Who you are

You are a proactive and highly organised individual who thrives on turning ambitious plans into measurable outcomes. You take ownership of end-to-end delivery, coordinating across people, timelines, and workstreams without losing sight of the bigger picture. You’re financially literate and comfortable owning a budget, preparing reports for funders, and ensuring compliance. You’re also systems-minded: you enjoy building the tools and processes that make delivery more reliable and scalable. Above all, you care deeply about mission-driven work and take pride in creating the structures that enable a community of scientists and founders to do their best work.

Job Description

As Systems & Operations Associate, you will lead the delivery of Nucleate UK’s projects funded by the ARIA partnership and build the operational backbone that makes them run. This role spans end-to-end oversight of different projects, financial operations, and development of the platforms and tools that support team coordination and impact reporting. You will collaborate closely with the Director of ARIA Partnership, the Global Director of Operations, and the Nucleate volunteer and FTE base to ensure programme excellence, financial accountability, and operational scalability.

Key Objectives

• Systems Management: Own the end-to-end delivery of select ARIA-funded projects, coordinating scheduling, communications, and logistics across all workstreams.
• Finance: Lead budgeting, forecasting, and financial reporting to support informed decision-making and compliance for the UK in accordance with the ARIA partnership.
• Platform Development: Work with the Director of ARIA Partnership to develop and maintain internal SOPs, ensuring documentation and workflows are scalable and adaptable as Nucleate UK grows.

Outcomes

You will have led the delivery of a high-performing national programme that measurably advanced the UK’s biotech ecosystem. Your financial stewardship will have ensured accountability to ARIA and compliance across all grant milestones. The operational platforms and data systems you built will have given the team the clarity and tools needed to track, report, and amplify their impact.

Qualifications/Skills

• Proven experience in project management, ideally delivering multi-stakeholder programmes in a startup, nonprofit, or academic environment.
• Experience managing budgets, financial reporting, or grant compliance processes; comfort with financial accountability to external funders is a strong plus.
• Strong organisational and time management skills, with the ability to manage multiple workstreams and deadlines independently.
• Excellent communication and stakeholder management skills, able to coordinate across diverse teams and represent the programme externally.
• Proficiency with digital tools and platforms (e.g. Notion, Airtable, CRMs, Luma, GSuite, Microsoft Office).

Key Information:

• Salary Range: £65,000 - £75,000 per year
• Benefits: Life Insurance, Medical/Dental/Vision Insurance, Mental Health and Wellbeing support
• Location: Hybrid with weekly attendance to London offices
• Employment Type: Full-time

Values: A great fit at Nucleate will align with our values: We strive for positive impact, explore new ideas with curiosity and courage, collaborate among ourselves and with others, say what we’ll do and do what we say, include diverse backgrounds and viewpoints, are humble, leave a ladder down, and collaborate in a fast-paced environment.

Diversity: At Nucleate, we celebrate diversity and strive to create an inclusive environment for all team members. We welcome applicants from all backgrounds, as diverse perspectives are vital to our success.