At a Glance
- Tasks: Coordinate fleet operations, ensuring vehicles are compliant and ready for use.
- Company: Join Babcock, a global leader in engineering and technology.
- Benefits: Enjoy generous holidays, pension schemes, and health consultations.
- Other info: Flexible working options and a commitment to inclusivity.
- Why this job: Make a real impact on national security and public infrastructure.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 32833 - 32833 £ per year.
Location: Ruislip, West London
Compensation: £32,833.00 + Benefits
Role Type: Full time / Permanent
Keeping critical fleet assets compliant, visible, and ready for use.
At Babcock, we’re working to create a safe and secure world, together. We’re looking for a Fleet Administration Coordinator to join our Land business, supporting MSC operations and playing a key role in keeping fleet assets compliant, tracked, and operational. This is a fast‑paced, coordination‑focused role at the heart of fleet operations, working with stations, suppliers, and internal teams to ensure vehicles and equipment are maintained and available in line with the annual plan.
As a Fleet Administration Coordinator, you’ll provide day‑to‑day administrative and planning support across MSC fleet operations. You’ll coordinate servicing events, maintain accurate records, and support defect and compliance management to ensure assets remain safe, legal, and ready for use.
Day-to-day, you will:
- Coordinate planned servicing, inspections, and fleet events in line with the annual maintenance plan
- Maintain accurate asset, mileage, and compliance records within fleet systems
- Monitor priority assets, manage defects, and support resolution with relevant stakeholders
- Ensure compliance documentation is current, complete, and audit‑ready
- Liaise with stations, suppliers, and internal teams to keep fleet operations running smoothly.
This is a full‑time, permanent, onsite role based in Ruislip, working 40 hours per week, Monday to Friday (07:00–16:00).
Essential experience of the Fleet Administration Coordinator:
- Strong organisational skills with the ability to prioritise work in a busy environment
- High attention to detail and confidence maintaining accurate records
- Comfortable working with systems, databases, and Microsoft Office applications
- A proactive, collaborative approach to problem‑solving and coordination.
Qualifications for the Fleet Administration Coordinator:
We value difference and don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and/or willingness to learn then we would like to hear from you.
Security Clearance:
The successful candidate must be able to achieve and maintain Standard (BPSS) security clearance for this role. Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held.
What we offer:
- Generous holiday allowance
- Matched contribution pension scheme, with life assurance
- Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
- Employee shopping savings portal
- Payment of Professional Fees
- Reservists in the armed forces receive 10-days special paid leave
- Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement.
- ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity.
We’re Babcock — a global FTSE 100 organisation with over 26,000 people working together to make a difference. Here, you’ll be part of something bigger. From initial design to final decommissioning, your work will contribute to products and services that are essential to national security and public infrastructure. Together, we’re building a future that lasts — not just through the impact we make, but through meaningful careers that respect your work-life balance. We call that lifetime engineering. Join us and see how far we can go, together.
We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email with the subject header ‘Reasonable adjustments requirement’. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.
Closing date: 02/06/2026
Fleet Administration Coordinator in London employer: Nuclearinst
At Babcock, we pride ourselves on being an excellent employer, offering a supportive work culture that values collaboration and inclusivity. As a Fleet Administration Coordinator in Ruislip, you'll enjoy generous benefits such as a matched pension scheme, flexible working options, and opportunities for professional development, all while contributing to vital national security projects. Join us to be part of a dynamic team where your contributions truly matter and where you can grow your career in a meaningful way.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administration Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the fleet management industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Babcock and understanding their fleet operations. Show them you’re not just another candidate; demonstrate your knowledge about their mission and how you can contribute to keeping their fleet compliant and operational.
✨Tip Number 3
Practice your answers to common interview questions, especially those related to organisation and problem-solving. Use examples from your past experiences that highlight your attention to detail and ability to manage multiple tasks effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the Babcock team.
We think you need these skills to ace Fleet Administration Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and attention to detail, as these are key for the Fleet Administration Coordinator role.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've successfully managed administrative tasks or coordinated projects in the past.
Showcase Your Tech Skills:Since the role involves working with systems and databases, mention any relevant software or tools you’re familiar with. This will show us that you’re ready to hit the ground running!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at Nuclearinst
✨Know Your Fleet Basics
Before the interview, brush up on your knowledge of fleet management principles. Understand the importance of compliance, maintenance schedules, and how to track assets effectively. This will show that you’re not just interested in the role but also knowledgeable about the industry.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight your ability to prioritise work in a busy environment, as this is crucial for a Fleet Administration Coordinator.
✨Be Ready to Discuss Problem-Solving
Think of specific instances where you encountered challenges in coordination or administration and how you resolved them. Babcock values a proactive approach, so demonstrating your problem-solving skills will set you apart.
✨Familiarise Yourself with Compliance Standards
Since maintaining compliance documentation is key in this role, make sure you understand what it entails. Be prepared to discuss how you would ensure that all records are current and audit-ready, showcasing your attention to detail.
