At a Glance
- Tasks: Coordinate fleet operations, ensuring vehicles are compliant and ready for use.
- Company: Join Babcock, a global leader in engineering and technology.
- Benefits: Enjoy generous holidays, pension schemes, and health support.
- Other info: Flexible working options and a commitment to inclusivity.
- Why this job: Make a real impact on national security and public infrastructure.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 32833 - 32833 £ per year.
Location: Ruislip, West London
Compensation: £32,833.00 + Benefits
Role Type: Full time / Permanent
Keeping critical fleet assets compliant, visible, and ready for use.
At Babcock, we’re working to create a safe and secure world, together. We’re looking for a Fleet Administration Coordinator to join our Land business, supporting MSC operations and playing a key role in keeping fleet assets compliant, tracked, and operational. This is a fast‑paced, coordination‑focused role at the heart of fleet operations, working with stations, suppliers, and internal teams to ensure vehicles and equipment are maintained and available in line with the annual plan.
The role:
- Provide day‑to‑day administrative and planning support across MSC fleet operations.
- Coordinate servicing events, maintain accurate records, and support defect and compliance management to ensure assets remain safe, legal, and ready for use.
Day-to-day, you will:
- Coordinate planned servicing, inspections, and fleet events in line with the annual maintenance plan.
- Maintain accurate asset, mileage, and compliance records within fleet systems.
- Monitor priority assets, manage defects, and support resolution with relevant stakeholders.
- Ensure compliance documentation is current, complete, and audit‑ready.
- Liaise with stations, suppliers, and internal teams to keep fleet operations running smoothly.
This is a full‑time, permanent, onsite role based in Ruislip, working 40 hours per week, Monday to Friday (07:00–16:00).
Essential experience:
- Strong organisational skills with the ability to prioritise work in a busy environment.
- High attention to detail and confidence maintaining accurate records.
- Comfortable working with systems, databases, and Microsoft Office applications.
- A proactive, collaborative approach to problem‑solving and coordination.
Qualifications:
We value difference and don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and/or willingness to learn then we would like to hear from you.
Security Clearance:
The successful candidate must be able to achieve and maintain Standard (BPSS) security clearance for this role. Many of the positions within our company are subject to national security clearance and Trade Control restrictions.
What we offer:
- Generous holiday allowance.
- Matched contribution pension scheme, with life assurance.
- Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+.
- Employee shopping savings portal.
- Payment of Professional Fees.
- Reservists in the armed forces receive 10-days special paid leave.
- Holiday Trading allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement.
- ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity.
Babcock:
We’re Babcock — a global FTSE 100 organisation with over 26,000 people working together to make a difference. Here, you’ll be part of something bigger. From initial design to final decommissioning, your work will contribute to products and services that are essential to national security and public infrastructure. Together, we’re building a future that lasts — not just through the impact we make, but through meaningful careers that respect your work-life balance. We call that lifetime engineering. Join us and see how far we can go, together.
We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email with the subject header ‘Reasonable adjustments requirement’. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.
Closing date: 02/06/2026
Fleet Administration & Compliance Coordinator in London employer: Nuclearinst
At Babcock, we pride ourselves on being an excellent employer, offering a supportive work culture that values collaboration and inclusivity. As a Fleet Administration & Compliance Coordinator in Ruislip, you will enjoy generous benefits such as a matched pension scheme, flexible working options, and opportunities for professional development, all while contributing to vital national security and public infrastructure projects. Join us to be part of a global team dedicated to making a meaningful impact in a dynamic and rewarding environment.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administration & Compliance Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at Babcock. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching Babcock’s values and recent projects. Show us you’re genuinely interested in the role of Fleet Administration Coordinator and how you can contribute to keeping fleet assets compliant and operational.
✨Tip Number 3
Practice your answers to common interview questions, especially those related to organisation and problem-solving. We want to see how you handle coordination challenges and keep things running smoothly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team at Babcock.
We think you need these skills to ace Fleet Administration & Compliance Coordinator in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Fleet Administration Coordinator role. Highlight your organisational skills and attention to detail, as these are key for keeping fleet assets compliant and operational.
Showcase Relevant Experience:When detailing your experience, focus on any previous roles where you managed records or coordinated events. This will help us see how you can contribute to our fast-paced fleet operations.
Be Clear and Concise:Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences quickly.
Apply Through Our Website:We encourage you to submit your application directly through our website. This ensures that your application gets to the right people and helps us keep track of all candidates efficiently.
How to prepare for a job interview at Nuclearinst
✨Know Your Fleet Basics
Before the interview, brush up on your knowledge of fleet management and compliance. Understand the key responsibilities of a Fleet Administration Coordinator, such as coordinating servicing events and maintaining accurate records. This will show your genuine interest in the role and help you answer questions confidently.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational skills. Think of situations where you successfully prioritised tasks in a busy environment or managed multiple deadlines. Being able to articulate these experiences will demonstrate your fit for the fast-paced nature of the job.
✨Familiarise Yourself with Compliance Standards
Since compliance is a big part of this role, make sure you understand the relevant regulations and standards. Be ready to discuss how you would ensure compliance documentation is current and audit-ready. This will show that you’re proactive and detail-oriented, which are crucial traits for this position.
✨Prepare Questions for Them
Interviews are a two-way street, so prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you. Plus, it demonstrates your collaborative approach to problem-solving!
