At a Glance
- Tasks: Support project delivery in the Marine sector and keep everything running smoothly.
- Company: Join Babcock, a leader in defence, aerospace, and engineering.
- Benefits: Generous holiday, pension scheme, health support, and professional development opportunities.
- Other info: Flexible working options and a commitment to inclusivity.
- Why this job: Make a real impact while building your career in a dynamic environment.
- Qualifications: Experience in admin or project support, strong communication, and organisational skills.
The predicted salary is between 29546 - 36089 £ per year.
Location: Rosyth, Fife + Hybrid Working Arrangements
Compensation: £29,546 - £36,089
Role Type: Full time / Permanent
Keep complex projects moving and make your mark in a world that matters. At Babcock, we’re working to create a safe and secure world, together. If you join us, you can play your part as a Project Administrator at Rosyth, near Dunfermline, Fife.
The role:
As a Project Administrator, you’ll play a vital role in supporting the smooth delivery of projects within our Marine sector. This is a fantastic opportunity to build your career in defence, aerospace, and engineering—an industry that protects national security and drives innovation. You’ll be at the heart of the team, helping to coordinate activities, maintain organisation, and ensure everything runs efficiently. Your contribution will directly enable project success while giving you the opportunity to grow your skills in a dynamic, collaborative environment.
Day-to-day, you’ll be required to:
- Providing administrative support to the project team to ensure efficient day-to-day operations
- Managing calendars, scheduling meetings, and coordinating travel arrangements and itineraries
- Supporting site visits by organising access, passes, inductions, and welfare arrangements
- Preparing, recording, and distributing meeting minutes while tracking actions and follow-ups
- Liaising with internal and external stakeholders to keep activities aligned and on track.
This is a full-time role (Monday to Friday) based on site at Rosyth with hybrid working patterns available.
Essential experience:
- Demonstrating proven experience in an administrative or project support role
- Communicating clearly and confidently with stakeholders at all levels
- Handling sensitive and confidential information with professionalism and discretion
- Working collaboratively as part of a team to support shared goals
- Showing strong organisational skills with attention to detail and a proactive approach.
Qualifications:
- Strong working knowledge of Microsoft Office applications, including Word, Excel, and Outlook
- Excellent written and verbal communication skills
- A qualification in Business Administration or a related field is advantageous.
Security Clearance:
The successful candidate must be a sole UK National who is able to achieve and maintain Security Check (SC) security clearance for this role. Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held.
What we offer:
- Generous holiday allowance
- Matched contribution pension scheme, with life assurance
- Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
- Employee share scheme
- Employee shopping savings portal
- Payment of Professional Fees
- Reservists in the armed forces receive 10-days special paid leave
- Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement.
- ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity
- Excellent development opportunities and benefits package including an employee assistance programme supporting physical, mental and financial wellbeing.
We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email careers@babcockinternational.com with the subject header ‘Reasonable adjustments requirement’. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.
Closing date: 19/06/2026
Project Administrator in Kirkcaldy employer: Nuclearinst
At Babcock, we pride ourselves on being an excellent employer, offering a supportive and collaborative work culture that empowers our employees to thrive. Located in Rosyth, Fife, our Project Administrator role provides not only competitive compensation but also generous benefits such as a matched pension scheme, flexible working arrangements, and ample opportunities for professional development in the dynamic fields of defence, aerospace, and engineering. Join us to make a meaningful impact while enjoying a healthy work-life balance and a commitment to inclusivity.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in Kirkcaldy
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their projects and values so you can show how you fit in. We want you to shine, so practice common interview questions and have your own ready to ask!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It keeps you fresh in their minds and shows you’re genuinely interested.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Project Administrator in Kirkcaldy
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience and any relevant qualifications to show us you’re the perfect fit for the Project Administrator role.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you want to join us at Babcock and how your background aligns with our mission. Be genuine and let your personality come through!
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure to demonstrate your communication skills in your application. Use clear and concise language, and don’t forget to proofread for any errors!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at Nuclearinst
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities and required skills mentioned in the job description. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As a Project Administrator, organisation is key. Prepare examples from your past experiences where you successfully managed calendars, scheduled meetings, or coordinated travel arrangements. Highlighting these skills will demonstrate your ability to keep projects running smoothly.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly, especially when discussing your previous roles. Since the job involves liaising with various stakeholders, showing that you can communicate effectively at all levels will be crucial. Consider doing mock interviews with a friend to build your confidence.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, project types, or growth opportunities within the company. This not only shows your interest in the role but also helps you gauge if the company culture is the right fit for you.
