At a Glance
- Tasks: Coordinate fleet operations, ensuring vehicles are compliant and ready for use.
- Company: Join Babcock, a global leader in engineering and technology.
- Benefits: Generous holiday allowance, pension scheme, and health benefits.
- Other info: Flexible working options and a commitment to inclusivity.
- Why this job: Be part of a team that supports national security and public infrastructure.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 32833 - 32833 £ per year.
Location: Ruislip, West London
Compensation: £32,833.00 + Benefits
Role Type: Full time / Permanent
Keeping critical fleet assets compliant, visible, and ready for use. At Babcock, we’re working to create a safe and secure world, together. We’re looking for a Fleet Administration Coordinator to join our Land business, supporting MSC operations and playing a key role in keeping fleet assets compliant, tracked, and operational.
This is a fast‑paced, coordination‑focused role at the heart of fleet operations, working with stations, suppliers, and internal teams to ensure vehicles and equipment are maintained and available in line with the annual plan.
The role involves providing day‑to‑day administrative and planning support across MSC fleet operations. You’ll coordinate servicing events, maintain accurate records, and support defect and compliance management to ensure assets remain safe, legal, and ready for use.
Day-to-day, you will:
- Coordinate planned servicing, inspections, and fleet events in line with the annual maintenance plan
- Maintain accurate asset, mileage, and compliance records within fleet systems
- Monitor priority assets, manage defects, and support resolution with relevant stakeholders
- Ensure compliance documentation is current, complete, and audit‑ready
- Liaise with stations, suppliers, and internal teams to keep fleet operations running smoothly.
This is a full‑time, permanent, onsite role based in Ruislip, working 40 hours per week, Monday to Friday (07:00–16:00).
Essential experience:
- Strong organisational skills with the ability to prioritise work in a busy environment
- High attention to detail and confidence maintaining accurate records
- Comfortable working with systems, databases, and Microsoft Office applications
- A proactive, collaborative approach to problem‑solving and coordination.
Qualifications:
We value difference and don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and/or willingness to learn then we would like to hear from you.
Security Clearance:
The successful candidate must be able to achieve and maintain Standard (BPSS) security clearance for this role. Many of the positions within our company are subject to national security clearance and Trade Control restrictions.
What we offer:
- Generous holiday allowance
- Matched contribution pension scheme, with life assurance
- Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
- Employee shopping savings portal
- Payment of Professional Fees
- Reservists in the armed forces receive 10-days special paid leave
- Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement.
- ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity.
We’re Babcock — a global FTSE 100 organisation with over 26,000 people working together to make a difference. Here, you’ll be part of something bigger. From initial design to final decommissioning, your work will contribute to products and services that are essential to national security and public infrastructure. Together, we’re building a future that lasts — not just through the impact we make, but through meaningful careers that respect your work-life balance.
We call that lifetime engineering. Join us and see how far we can go, together.
We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email careers@babcockinternational.com with the subject header ‘Reasonable adjustments requirement’. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.
Closing date: 02/06/2026
Fleet Administration & Compliance Coordinator employer: Nuclearinst
At Babcock, we pride ourselves on being an excellent employer, offering a supportive work culture that values collaboration and inclusivity. As a Fleet Administration Coordinator in Ruislip, you will enjoy generous benefits such as a matched pension scheme, flexible working options, and opportunities for professional development, all while contributing to vital national security operations. Join us to be part of a global team dedicated to making a meaningful impact in a dynamic and rewarding environment.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administration & Compliance Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the fleet management industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Babcock and understanding their fleet operations. Show them you’re not just another candidate; you’re genuinely interested in how you can contribute to keeping their fleet compliant and operational.
✨Tip Number 3
Practice your answers to common interview questions, especially those related to organisation and compliance. Use specific examples from your past experiences to demonstrate your skills and how they align with the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Babcock.
We think you need these skills to ace Fleet Administration & Compliance Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Fleet Administration Coordinator role. Highlight your organisational skills and attention to detail, as these are key for keeping fleet assets compliant and operational.
Showcase Relevant Experience:When detailing your experience, focus on any previous roles where you managed records or coordinated events. We want to see how you've tackled similar challenges in the past, so don’t hold back!
Be Clear and Concise:Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to see your qualifications and experience at a glance. Remember, clarity is key!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Nuclearinst
✨Know Your Fleet Basics
Before the interview, brush up on your knowledge of fleet management and compliance. Understand the key terms and processes involved in maintaining fleet assets, as this will show your genuine interest in the role and help you answer questions confidently.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational skills. Think about times when you successfully managed multiple tasks or coordinated events, as this is crucial for a fast-paced role like the Fleet Administration Coordinator.
✨Be Ready to Discuss Compliance
Familiarise yourself with compliance regulations relevant to fleet operations. Be prepared to discuss how you would ensure that documentation is current and audit-ready, as this is a key responsibility in the role.
✨Ask Insightful Questions
At the end of the interview, don’t hesitate to ask questions about the team dynamics or the specific challenges faced in fleet operations. This shows your enthusiasm for the position and helps you gauge if the company culture aligns with your values.
