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- Tasks: Support senior leadership with admin tasks, meeting coordination, and document management.
- Company: Join a globally recognised biotech and healthcare organisation.
- Benefits: Competitive hourly rate, holiday pay, and hybrid working model.
- Other info: Opportunity for career growth in a supportive environment.
- Why this job: Be the backbone of a dynamic team and enhance your organisational skills.
- Qualifications: Experience in admin roles and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
Location: Maidenhead | Hybrid (3 days on site)
Length: 19/05/2026 - 18/11/2026 (6 months possibility to extend)
Hour Rate: £15.38 PAYE + Holiday Pay
Our client is looking for an Administrative Professional to support a busy Commercial Operations function within a globally recognised organisation within the biotechnology and healthcare sector.
Responsibilities:
- Provide day-to-day administrative and PA support to senior leadership, including diary management and meeting coordination.
- Organise internal and external meetings, including agendas, logistics, catering, venues, transportation, and action tracking.
- Support leadership team meetings and wider business alignment meetings.
- Process expenses through Concur.
- Create and manage purchase orders through SAP, including goods receipting and invoice schedule tracking.
- Coordinate contracts and agreements using systems including DocuSign and internal contract management tools.
- Assist with the creation, formatting, and management of presentations, contracts, tender submissions, and other commercial documentation.
- Maintain team distribution lists, organisational charts, calendars, and internal communication channels.
- Manage and update Microsoft Teams channels, permissions, notifications, and shared documents.
- Support mandatory training reporting and follow up with teams on completion deadlines.
- Organise conferences and HCP meetings, including bookings, logistics, and promotional materials.
- Prepare and quality-check compliance documentation for approval and archiving processes.
- Support HCP and HCO disclosure reporting and data collection activities.
- Arrange both domestic and international travel, accommodation, transfers, and itineraries.
Qualifications:
- Previous experience in an Administrative Assistant, PA, Executive Assistant, or Office Support role.
- Strong diary management and meeting coordination experience.
- Experience managing purchase orders and administrative processes.
- Confident using Microsoft Office applications including PowerPoint, Outlook, Excel, and Teams.
- Strong organisational skills with the ability to multitask and prioritise effectively.
- Excellent written and verbal communication skills.
- Comfortable working across multiple teams and stakeholders.
- High attention to detail and ability to manage sensitive documentation.
- Team-oriented with strong interpersonal and relationship-building skills.
- Experience with systems such as SAP, Concur, DocuSign, or similar is beneficial.
This role is ideal for someone with strong PA, office support, and coordination experience who enjoys managing multiple priorities and keeping teams organised and running efficiently. If this sounds like you, please apply!
Senior Administrative Assistant employer: Ntrinsic Consulting
Contact Detail:
Ntrinsic Consulting Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Senior Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their operations, especially in the biotechnology and healthcare sector. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice common interview questions related to administrative support. Think about your past experiences with diary management, meeting coordination, and using tools like SAP and Concur. Being ready with specific examples will make you stand out!
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and keep track of your progress. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Senior Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Senior Administrative Assistant role. Highlight your diary management, meeting coordination, and any relevant software experience like SAP or Concur.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've supported senior leadership and managed multiple priorities in previous positions.
Show Off Your Communication Skills: Since excellent written and verbal communication is key for this role, ensure your application is clear, concise, and free of errors. This is your chance to demonstrate your attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Ntrinsic Consulting
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Administrative Assistant. Familiarise yourself with diary management, meeting coordination, and the tools mentioned in the job description like SAP and Concur. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will demonstrate your strong organisational skills and ability to prioritise effectively.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. For instance, they might ask how you would handle a last-minute change in a meeting agenda. Think through potential scenarios beforehand and prepare your responses to showcase your adaptability and quick thinking.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for communication, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.