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- Tasks: Provide top-notch admin support to senior leaders and keep the team organised.
- Company: Join a globally recognised biotech and healthcare organisation.
- Benefits: Competitive pay, hybrid work model, and potential for extension.
- Other info: Perfect for multitaskers who thrive in a fast-paced environment.
- Why this job: Be the backbone of a dynamic team and make a real impact.
- Qualifications: Experience in admin roles and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Location: Maidenhead | Hybrid (3 days on site)
Length: 19/05/2026 - 18/11/2026 (6 months possibility to extend)
Hour Rate: £15.38 PAYE + Holiday Pay
Our client is looking for an Administrative Professional to support a busy Commercial Operations function within a globally recognised organisation within the biotechnology and healthcare sector.
Responsibilities
- Provide day-to-day administrative and PA support to senior leadership, including diary management and meeting coordination
- Organise internal and external meetings, including agendas, logistics, catering, venues, transportation, and action tracking
- Support leadership team meetings and wider business alignment meetings
- Process expenses through Concur
- Create and manage purchase orders through SAP, including goods receipting and invoice schedule tracking
- Coordinate contracts and agreements using systems including DocuSign and internal contract management tools
- Assist with the creation, formatting, and management of presentations, contracts, tender submissions, and other commercial documentation
- Maintain team distribution lists, organisational charts, calendars, and internal communication channels
- Manage and update Microsoft Teams channels, permissions, notifications, and shared documents
- Support mandatory training reporting and follow up with teams on completion deadlines
- Organise conferences and HCP meetings, including bookings, logistics, and promotional materials
- Prepare and quality-check compliance documentation for approval and archiving processes
- Support HCP and HCO disclosure reporting and data collection activities
- Arrange both domestic and international travel, accommodation, transfers, and itineraries
Qualifications
- Previous experience in an Administrative Assistant, PA, Executive Assistant, or Office Support role
- Strong diary management and meeting coordination experience
- Experience managing purchase orders and administrative processes
- Confident using Microsoft Office applications including PowerPoint, Outlook, Excel, and Teams
- Strong organisational skills with the ability to multitask and prioritise effectively
- Excellent written and verbal communication skills
- Comfortable working across multiple teams and stakeholders
- High attention to detail and ability to manage sensitive documentation
- Team-oriented with strong interpersonal and relationship-building skills
- Experience with systems such as SAP, Concur, DocuSign, or similar is beneficial
This role is ideal for someone with strong PA, office support, and coordination experience who enjoys managing multiple priorities and keeping teams organised and running efficiently. If this sounds like you, please apply!
Senior Administrative Assistant in Reading employer: Ntrinsic Consulting
Contact Detail:
Ntrinsic Consulting Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administrative Assistant in Reading
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through professional groups. Let them know you're on the lookout for a Senior Administrative Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to diary management and meeting coordination. We recommend role-playing with a friend or using online resources to get comfortable with your responses.
✨Tip Number 3
Showcase your skills! Create a portfolio that highlights your experience with Microsoft Office, SAP, and Concur. Include examples of presentations or documents you've managed to impress potential employers.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Senior Administrative Assistant in Reading
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Senior Administrative Assistant role. Highlight your diary management, meeting coordination, and any relevant software experience like SAP or Concur.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've supported senior leadership and managed multiple priorities in previous positions.
Show Off Your Communication Skills: Since excellent written and verbal communication is key, ensure your application is clear, concise, and free of errors. This is your chance to demonstrate your attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at Ntrinsic Consulting
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Administrative Assistant. Familiarise yourself with diary management, meeting coordination, and the tools mentioned in the job description like SAP and Concur. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will demonstrate your ability to multitask and prioritise effectively, which is crucial for this role.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, company culture, and expectations for the role. This not only shows your interest but also helps you assess if the company is the right fit for you.
✨Practice Your Communication Skills
Since excellent written and verbal communication skills are key for this position, practice articulating your thoughts clearly. You might even want to rehearse common interview questions with a friend or in front of a mirror to boost your confidence and ensure you come across as professional and personable.