At a Glance
- Tasks: Support clinical trials by managing data and coordinating research activities.
- Company: Join a leading NHS Trust committed to outstanding patient care.
- Benefits: Enjoy a supportive work environment with health initiatives and professional development opportunities.
- Other info: Flexible working hours and a commitment to diversity and inclusion.
- Why this job: Make a real difference in healthcare while gaining valuable experience in research.
- Qualifications: Must have strong organisational skills and proficiency in Microsoft Office.
The predicted salary is between 37338 - 44962 £ per year.
An opportunity has arisen for an enthusiastic, organised and motivated Clinical Trials Assistant to work with our Research Team. The successful candidate must be able to work within the team but also independently and will be required to provide holiday and sickness cover for other Clinical Trials Assistants as the need arises.
Main duties of the job
The post-holder will undertake the data management of a number of National Institute for Health Research (NIHR) portfolio studies. Responsibilities of the post include research administrative support, including the coordination and set up of new clinical trials and ensure the accurate collection and recording of patient data into the trial case report forms. This will include, but not limited to:
- Maintenance of the R&D Local Portfolio Management System database to reflect all research recruitment
- Maintenance of recruitment trackers
- Collection of patient data
- Obtaining patient notes
- Setting up site files for studies
- Maintaining site files
- Data entry
- Sending data or samples to trials teams
- Assistance with monitoring visits and site initiation visits
Working for our organisation
South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust have come together to form University Hospitals Tees. As a result, post holders may be required to work across sites within both organisations. Across University Hospitals Tees, our ambition is to be the best place to work, ensuring we have the right staff in the right roles at the right time to deliver outstanding patient care and experience.
We are committed to supporting our staff through an inclusive and supportive working environment, offering health and wellbeing initiatives, staff benefits, and opportunities for personal and professional development. We support the 'Making Every Contact Count' approach to behaviour change in the promotion of health and wellbeing of individuals and communities.
Detailed job description and main responsibilities
The post holder will be a member of the Respiratory Research Team and will be responsible for supporting the research staff within the team. Responsibilities of the post include research administrative support, including the coordination and set-up of new clinical trials and ensuring the accurate collection and recording of patient data into the trial case report forms. The post is based within North Tees and Hartlepool NHS Foundation Trust; however, the post holder may be required to travel and work at other Hospital sites involved with NIHR trials in the research network if required.
Person specification
Qualifications
- Educated to NVQ3, working towards this level or has significant relevant experience
- Further/Higher Educational Development
- Research qualifications
Skills & knowledge
- Proficient in Microsoft Office software (inc. word, excel and access) and databases
- Ability to work on own with minimal supervision
- Ability to work effectively within a team
- Ability to work under pressure to meet deadlines
- Excellent Communication and Interpersonal skills both verbal and written
- Accuracy in data collection and data entry and attention to detail
- Excellent time management and a flexible and willing attitude to work
- Knowledge of medical terminology
- Knowledge of ICH Good Clinical Practice
- Knowledge of research methodologies
- Awareness of current legislation regarding research governance issues
Experience
- Awareness of the importance of the Data Protection Act and Confidentiality in Research and Healthcare
- Experience of data synthesis e.g. collation of information from a range of sources into spreadsheet
- Experience of working in a clinical or research setting
- Minimum 12 months data management preferably in NHS setting
Disposition
- Excellent interpersonal skills and ability to work with colleagues at all levels
- Enthusiastic and motivated
- Ability to prioritise tasks
- Pleasant and friendly manner
- Reliable and trustworthy
Important - Once sufficient applications have been received this vacancy may close early.
Disclosure and Barring Checks (DBS)
It is the policy of North Tees and Hartlepool NHS Foundation Trust, that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered, are required to pay the cost for their DBS certificate. The method of payment for this is via salary deduction from your first month's pay on commencement with the Trust. The DBS check will be undertaken during the pre-employment check screening.
New Starters – Probationary Period
For any new employees commencing employment with North Tees and Hartlepool NHS Foundation Trust, you will be subject to satisfactory completion of a 6 month probationary period. Please note that internal applications and individuals that are appointed to fixed term appointments of less than 6 months duration are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or a bank member of staff).
Employment References
As part of our pre-employment screening process, all applicants are required to provide references covering their last three years employment history including any gaps. Applicants are requested to ensure e-mail addresses for all referees are included on their application form. Personal references are not acceptable.
Working Hours
If the hours advertised for the post are up to full time (37.5 hours per week), applications are still welcomed from individuals who may be seeking to work less than full-time hours and all requests will be considered in line with the post being appointed to for the successful applicant.
Equality, Diversity and Inclusion
Everything we do is shaped by our values: Respect, Support, and Collaborate. At University Hospitals Tees we want our workspaces to be places where everyone feels welcome, valued and safe. We treat people with respect, and we celebrate the differences that make each of us unique. We welcome applications from everyone, no matter your age, background, race, religion, disability, sex, sexual orientation, gender identity, family circumstances or beliefs. We are here to support you throughout your application and at every stage of your career with us. We believe we work best when we collaborate, learn from each other and build teams that reflect the communities we serve.
Disability
We are a Disability Confident Lead employer. This means we give fair and full consideration to applicants and will offer reasonable adjustments during the recruitment process. If you need help with your application, or need the information in a different format, please contact our recruitment team and we will support you.
Right to Work in the UK
The Trust welcomes applications from all candidates who meet the criteria for the role. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless they have permission to work via another route. Non UK/RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here: Work in the UK - GOV.UK. Please provide full and accurate details of your current immigration status on the application form. Your current immigration status will not be considered as part of the shortlisting or interview process. Please note that not everyone needs a ‘Skilled Worker’ visa. If you are applying for health or social care, you may be eligible to apply for the Health and Care Worker visa instead.
As a supporter of the Armed Forces and an employer of Reservists, North Tees and Hartlepool NHS Foundation Trust are proud to be a signatory of the Armed Forces Covenant, which is a promise by the nation to ensure that those who serve or who have served in the UK Armed Forces (and their families) are treated fairly. We recognise that reservists and veterans bring a variety of transferable skills and qualities to our workplace, developed through their military careers. Our commitment to supporting the Armed Forces Community has been recognised through the Armed Forces Covenant as a Silver Employer.
Further Important Information
Please check your email on a regular basis for updates on your application. If you are shortlisted for interview, you will be invited to email via this method. Please ensure you read the ‘Guidance Notes for Applicants’ document attached to this advert before completing and submitting your application. Unfortunately, we are unable to respond to all applicants and those who are not contacted within six weeks of the closing date should assume that their application has been unsuccessful.
Clinical Trials Assistant employer: NTH Solutions llp
NTH Solutions llp is an excellent employer, offering a supportive workplace culture that prioritises employee well-being and development. As part of the outpatient central bookings team, you will enjoy flexible part-time hours while contributing to high-quality patient care at North Tees and Hartlepool NHS Foundation Trust. With various health initiatives and opportunities for growth, this role is perfect for those seeking meaningful and rewarding employment in a collaborative environment.
StudySmarter Expert Advice🤫
We think this is how you could land Clinical Trials Assistant
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We think you need these skills to ace Clinical Trials Assistant
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at NTH Solutions llp.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at NTH Solutions llp.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to NTH Solutions llp. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at NTH Solutions llp. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at NTH Solutions llp
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research NTH Solutions llp’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
