Project and Bid Coordinator – Redhill, Surrey

Location: UK

Main Purpose of Job

Working within the Project Management Office to roll out and support the project implementation and ongoing management of NSSLGlobal’s projects whilst also assisting in the production of high-quality bids for commercial and government customers to win existing and new business.

Who we are:

NSSLGlobal Group is a leading independent provider of project engineering, satellite communications, IT management and systems integration. With over 55 years of experience in government and maritime mobility, NSSLGlobal delivers best-in-class maritime technology and satellite solutions primarily across Geostationary and Low Earth Orbit networks, partnering with major satellite operators and a wide supply chain of manufacturers.

NSSLGlobal provides assured multi-band and multi-constellation satellite solutions for commercial maritime and enterprise customers and for defence, government, responder and humanitarian organisations operating at sea, on land, and in the air. The company supports patrol vessels to oil tankers, coastguard vessels to aircraft carriers – including safety, operational, IT and welfare communications; deployed land forces ranging from embassy staff to recce teams to field headquarters, and specialist aircraft. The group’s Norway-based R&D division develops market-competitive IPTV and VSAT technology, including hubs and modems for mobility and fixed applications.

Headquartered in the UK, NSSLGlobal employs 250+ staff across Germany, Denmark, Norway, the Netherlands, Sweden, Poland, Singapore and the USA. The company operates with integrity and strong ethical values, holding certifications in ISO 27001, 9001, 14001, 45001, and 44001. In an enviably strong financial position with over 250 employees, the company is privately held, profitable and debt free with exponential growth plans.

Key Tasks

• Support Project Managers in the project implementation and ensure that projects progress smoothly through the company and according to agreed timescales.
• Assist in the production and ongoing management of high-quality documentation including Project Management Plans, Risk Registers, Project Schedules and other project documentation as required.
• Maintaining financial records of all projects and producing monthly financial reports to the Programme Director.
• Conducting internal Project Review Meetings with the Project Managers, Programme Director.
• To undertake any other project management duties as may be required and as directed by the Programme Director.

Bids

• Coordinating bids for commercial and government customers, following the NSSLGlobal Bid Management Process.
• Writing bid content for bids.
• Assist in conducting post-bid analysis/Learning from Experience with the aim to continually improve bid processes and outputs.
• Assisting in the management of the Bid Library.
• Assisting in maintaining a global database of all upcoming, ongoing and awaiting bids.

Dimensions

• Responsibility for project implementation in accordance with agreed programme and priorities.
• Responsible for monitoring own tasks and ensuring completion to agreed schedules.
• Assisting in ensuring all project related costs are recorded and that suppliers are managed accordingly.
• Assisting in ensuring bid responses are to the highest quality and delivered on time.
• Responsible for ensuring the highest customer satisfaction.

Assignment and Review of Work

• Assigned by Customer, Project Management Office, Programme Director or CEO.
• As required and dictated by the programmes/contracts/bids which you work.
• Day to day work is self-monitored however will be reviewed and appraised by the project management team.

Decision Making

• Will need to make decisions affecting work priorities and goal setting, consulting the project team and leadership team as required.
• Taking ownership and seeing through to completion.
• Proactive and independent decision making required within authority level.
• Takes responsibility for issues and coordinates response before they escalate, communicating with the PMO and Programme Director as needed.

Judgement

• Significant judgement is required to manage the internal cross-boundary relationships to ensure positive outcomes achieved.
• Role is very self-sufficient however will report into the overall programme of ongoing projects and bids.
• Judgement required to ensure correct level of priority is attached to work commitment.

Experience/Skills/Qualifications

• Technology/engineering degree and Project Management qualifications highly preferred.
• Ability to achieve SC Security Clearance.
• Good written and verbal communication skills.
• Candidate must be highly organized with good numeracy and literacy skills.
• Experienced in standard office applications including VISIO, Excel and Project.
• The ability to produce a high standard of work which meets or exceeds customer’s requirements.
• Ability to work hard, proactively work on own initiative, meet tight deadlines and balance priorities to achieve results.
• Willingness and ability to learn quickly.
• Flexible, customer focused and self-motivated and team player.
• Must be organised, methodical and a good multi-tasker.
• Flexibility with regards to travel and requirements of the role.
• Good numeracy and literacy skills.

Most Difficult Part of Job

• Meeting the competing demands of different stakeholders satisfied in a busy environment.
• Working to tight timescales and deadlines.
• Showing tenacity to drive through results.