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- Tasks: Support the COO by managing schedules, communications, and strategic initiatives.
- Company: Join Nscale, a leading GPU cloud provider for AI innovation.
- Benefits: Inclusive culture, competitive salary, and opportunities for professional growth.
- Other info: Dynamic start-up environment with a focus on diversity and inclusion.
- Why this job: Be part of a team driving the future of AI technology.
- Qualifications: 5+ years as an EA, exceptional organisational skills, and strong communication.
The predicted salary is between 50000 - 60000 £ per year.
Nscale is the GPU cloud engineered for AI. We provide cost‑effective, high‑performance infrastructure for AI start‑ups and large enterprise customers. Nscale enables AI‑focused companies to achieve superior results by reducing the complexity of AI development and directly supporting strategic business outcomes, including cost management, rapid innovation, and environmental responsibility. We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you’ll build trust through openness and transparency, inspiring everyone to do their best work. If you join our team, you’ll be contributing to building the technology that powers the future.
About the Role
We are seeking a highly organised and proactive Executive Assistant (EA) to support the COO at Nscale, working closely with the Executive Operations Partner on key projects and initiatives. The EA will play a critical role in ensuring that the COO is effective in their day‑to‑day responsibilities by managing schedules, coordinating communications, and supporting strategic initiatives.
What You’ll Be Doing
- Calendar & Inbox Management: Handle complex scheduling across time zones and manage inbox, prioritising and flagging critical matters.
- Operational Coordination: Track and manage the COO’s action items from leadership meetings, ensuring follow‑ups are completed and priorities progress on time.
- Meeting Preparation: Prepare agendas, reports, and decks for operational reviews, executive team sessions, and board updates.
- Stakeholder Engagement: Support stakeholder engagement across internal teams (Finance, Ops, HR, Product, etc.) and external partners, working in collaboration with the Executive Operations Partner to ensure joined‑up communication and prioritisation.
- Travel & Logistics: Arrange domestic and international travel, including visas, itineraries, accommodation, and expenses.
- Documentation & Reporting: Draft and edit correspondence, presentations, and reports.
- Event & Project Support: Assist with leadership offsites, operational events, and cross‑functional initiatives led by the COO, partnering with the Executive Operations Partner on key projects and strategic initiatives to ensure seamless coordination and execution.
- Expenses & Budgets: Process expenses and assist with budget tracking as required.
- Forward Planning: Anticipate the COO’s needs, resolve issues proactively, and create an environment where they can focus on strategic priorities.
About You
- 5+ years of experience as an EA supporting senior executives in fast‑paced environments.
- Discretion and sound judgment in handling sensitive information.
- Exceptional organisational skills with outstanding attention to detail.
- Proven ability to manage complex calendars and international travel.
- Strong written and verbal communication; confident, professional, and approachable.
- Adaptable, resilient, and calm under pressure; able to pivot quickly when priorities shift.
- Experience in a start‑up or scale‑up environment is a plus.
- Advanced proficiency in Google Workspace.
The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role.
At Nscale, we are committed to fostering an inclusive, diverse, and equitable workplace. We believe that a variety of perspectives enriches our work environment, and we encourage applications from candidates of all backgrounds, experiences, and abilities. We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio‑economic backgrounds. If there’s anything we can do to accommodate your specific situation, please let us know.
Executive Assistant to COO London employer: Nscale Ltd.
Contact Detail:
Nscale Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to COO London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Nscale on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Nscale’s culture and values. Show us how your skills align with our mission of innovation and accountability. We love candidates who are genuinely excited about what we do!
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let us know what makes you tick!
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining the Nscale team.
We think you need these skills to ace Executive Assistant to COO London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex calendars and supporting senior executives, as these are key aspects of the job. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the COO’s right-hand person. Share specific examples of how you've handled similar responsibilities in the past, and don’t forget to show your enthusiasm for joining Nscale.
Showcase Your Communication Skills: Since strong written communication is crucial for this role, make sure your application is clear and professional. Pay attention to grammar and structure, and let your personality shine through. We love a confident and approachable tone!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Nscale Ltd.
✨Know Your Stuff
Before the interview, dive deep into Nscale's mission and values. Understand their focus on AI and how they support businesses. This will help you connect your experience as an EA to their goals, showing that you're not just a fit for the role but also for the company culture.
✨Master the Calendar Game
Since managing complex schedules is key for this role, be prepared to discuss your strategies for calendar management. Bring examples of how you've successfully handled scheduling conflicts or prioritised tasks in fast-paced environments. This will demonstrate your organisational skills and proactive approach.
✨Showcase Your Communication Skills
As an EA, you'll need to engage with various stakeholders. Be ready to share examples of how you've effectively communicated with different teams or external partners. Highlight your ability to draft clear correspondence and prepare impactful presentations, as these are crucial for supporting the COO.
✨Be Ready for Scenario Questions
Expect questions that assess your adaptability and problem-solving skills. Prepare for scenarios where priorities shift suddenly or when you need to manage sensitive information. Think of specific instances from your past experience where you demonstrated discretion and sound judgement under pressure.