At a Glance
- Tasks: Support the COO by managing schedules, communications, and strategic initiatives.
- Company: Join Nscale, a leading GPU cloud provider for AI innovation.
- Benefits: Inclusive culture, competitive salary, and opportunities for professional growth.
- Other info: Dynamic start-up environment with a commitment to diversity and inclusion.
- Why this job: Be part of a team driving the future of AI technology.
- Qualifications: 5+ years as an EA, exceptional organisational skills, and strong communication.
The predicted salary is between 45000 - 55000 £ per year.
Nscale is the GPU cloud engineered for AI. We provide cost‑effective, high‑performance infrastructure for AI start‑ups and large enterprise customers. Nscale enables AI‑focused companies to achieve superior results by reducing the complexity of AI development and directly supporting strategic business outcomes, including cost management, rapid innovation, and environmental responsibility. We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you’ll build trust through openness and transparency, inspiring everyone to do their best work. If you join our team, you’ll be contributing to building the technology that powers the future.
About the Role
We are seeking a highly organised and proactive Executive Assistant (EA) to support the COO at Nscale, working closely with the Executive Operations Partner on key projects and initiatives. The EA will play a critical role in ensuring that the COO is effective in their day‑to‑day responsibilities by managing schedules, coordinating communications, and supporting strategic initiatives.
What You’ll Be Doing
- Calendar & Inbox Management: Handle complex scheduling across time zones and manage inbox, prioritising and flagging critical matters.
- Operational Coordination: Track and manage the COO’s action items from leadership meetings, ensuring follow‑ups are completed and priorities progress on time.
- Meeting Preparation: Prepare agendas, reports, and decks for operational reviews, executive team sessions, and board updates.
- Stakeholder Engagement: Support stakeholder engagement across internal teams (Finance, Ops, HR, Product, etc.) and external partners, working in collaboration with the Executive Operations Partner to ensure joined‑up communication and prioritisation.
- Travel & Logistics: Arrange domestic and international travel, including visas, itineraries, accommodation, and expenses.
- Documentation & Reporting: Draft and edit correspondence, presentations, and reports.
- Event & Project Support: Assist with leadership offsites, operational events, and cross‑functional initiatives led by the COO, partnering with the Executive Operations Partner on key projects and strategic initiatives to ensure seamless coordination and execution.
- Expenses & Budgets: Process expenses and assist with budget tracking as required.
- Forward Planning: Anticipate the COO’s needs, resolve issues proactively, and create an environment where they can focus on strategic priorities.
About You
- 5+ years of experience as an EA supporting senior executives in fast‑paced environments.
- Discretion and sound judgment in handling sensitive information.
- Exceptional organisational skills with outstanding attention to detail.
- Proven ability to manage complex calendars and international travel.
- Strong written and verbal communication; confident, professional, and approachable.
- Adaptable, resilient, and calm under pressure; able to pivot quickly when priorities shift.
- Experience in a start‑up or scale‑up environment is a plus.
- Advanced proficiency in Google Workspace.
The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role.
At Nscale, we are committed to fostering an inclusive, diverse, and equitable workplace. We believe that a variety of perspectives enriches our work environment, and we encourage applications from candidates of all backgrounds, experiences, and abilities. We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio‑economic backgrounds. If there’s anything we can do to accommodate your specific situation, please let us know.
Executive Assistant to CDIO London employer: Nscale Ltd.
Nscale is an exceptional employer that champions a culture of innovation, ownership, and accountability, making it an ideal workplace for those seeking to make a meaningful impact in the AI sector. With a commitment to employee growth and a supportive environment, Nscale offers unique opportunities for professional development while fostering inclusivity and diversity. Located in London, the company provides a dynamic atmosphere where every team member can thrive and contribute to pioneering technology that shapes the future.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to CDIO London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Nscale on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Nscale’s culture and values. Show us how your skills align with our mission of innovation and accountability. We love candidates who resonate with our ethos!
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let your enthusiasm for the role show!
✨Tip Number 4
Follow up after your interview with a thank-you note. It’s a simple gesture that shows your appreciation and keeps you fresh in our minds. Plus, it’s a great way to reiterate your interest in the role!
We think you need these skills to ace Executive Assistant to CDIO London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex calendars and supporting senior executives, as these are key aspects of the job. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for Nscale and how your proactive approach can support our COO. Don’t forget to mention your adaptability and experience in fast-paced environments.
Showcase Your Communication Skills:Strong written communication is crucial for this role. Make sure your application is clear, concise, and free of errors. We love candidates who can express themselves confidently and professionally, so let your personality shine through!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Nscale!
How to prepare for a job interview at Nscale Ltd.
✨Know Your Stuff
Before the interview, dive deep into Nscale's mission and values. Understand their focus on AI and how they support businesses. This will help you align your answers with their goals and show that you're genuinely interested in the role.
✨Master the Calendar Game
Since the role involves complex scheduling, be prepared to discuss your experience managing calendars. Bring examples of how you've handled tight schedules or tricky time zones in the past. This will demonstrate your organisational skills and ability to think on your feet.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll need to communicate effectively with various stakeholders. Practice articulating your thoughts clearly and confidently. You might even want to prepare a brief presentation or report to showcase your written communication skills during the interview.
✨Be Proactive and Adaptable
Nscale values innovation and accountability, so highlight instances where you've anticipated needs or resolved issues before they became problems. Share stories that illustrate your adaptability in fast-paced environments, as this will resonate well with their culture.
