Procurement Administrator

Procurement Administrator

I am recruiting for a Procurement Administrator in Dartford experienced with COINS to support the administration function and responsibilities of handling procurement tasks related to HQ supplies and IT hardware orders. 6 months contract, hourly rate is based on experience.

Key Responsibilities:

Administrative Duties:

• Maintain and update internal databases and procurement records accurately.
• Manage and file documentation including purchase orders, delivery notes, and invoices.
• Support with general office administration including correspondence, scheduling, and filing.
• Assist in preparing reports and documentation for internal stakeholders.
• Liaise with internal departments to ensure efficient communication and coordination.

Procurement Responsibilities:

• Raise and process purchase orders for HQ consumables, office supplies, and IT hardware.
• Source and liaise with approved suppliers to obtain competitive quotes and ensure timely deliveries.
• Track and monitor order statuses, deliveries, and resolve any supply issues or discrepancies.
• Work with the IT department to ensure timely procurement of equipment aligned with business needs.
• Assist in reviewing supplier performance and maintaining supplier records.

Systems and Training:

• Utilize the COINS system for procurement tasks (training will be provided).
• Support in maintaining accurate system records and generating relevant reports as required.

Skills & Experience:

• Previous experience in an administrative role is essential.
• Exposure to procurement or purchasing duties is desirable but not essential.
• Strong attention to detail and organizational skills.
• Good communication and interpersonal abilities.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office (Excel, Word, Outlook).

Desirable:

• Experience with COINS or similar procurement/ERP systems (training provided).
• Knowledge of basic procurement practices or supplier management.