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- Tasks: Support the COO with admin tasks, diary management, and project coordination.
- Company: Join a dynamic Newcastle-based company during a 12-month maternity cover.
- Benefits: Enjoy a £30,000 salary, birthday off, early finish Fridays, and gym discounts.
- Why this job: Be part of a fast-paced environment where your contributions truly matter.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills required.
- Other info: Tech-savvy individuals will thrive in this role, using MS Office daily.
The predicted salary is between 24000 - 36000 £ per year.
Do you enjoy fast paced Executive PA work and are immediately available? Our Newcastle based client have an opportunity to join their business as an Executive Assistant covering a period of maternity leave for 12 months. As Executive Assistant you will focus on assisting the Operations Director with a variety of administrative activities in a very dynamic working environment. They are looking for someone who is motivated, passionate and committed to making the difference, and with a great attention to detail and an outstanding sense of confidentiality.
What will you be doing:
- Strategic Support: providing high-level administrative and strategic support to the UK COO, helping them manage their time, priorities, and tasks effectively
- Diary Management: efficiently managing the COO’s calendar, including scheduling meetings, appointments and coordinating travel
- Communication: Serving as a gatekeeper and the first point of contact between the COO and internal/external stakeholders, ensuring clear and professional communication
- Documentation: Preparing and reviewing documents, reports, presentations and correspondence
- Meeting Coordination: Organising and coordinating meetings, preparing agendas, taking minutes and actioning
- Project Support: Assisting in managing key projects, tracking progress and liaising with cross-functional teams to ensure deadlines are met
- Travel and Expense Management: Handling travel arrangements, accommodations and expense reports efficiently and cost effectively
What will you have:
- Proven experience as an Executive Assistant or in a similar role, ideally supporting senior executives
- Exceptional organisational skills and multitasking
- Excellent verbal and written communication skills
- Tech-Savvy – MS Office Suite, Word/Excel/PowerPoint
- High level of integrity and discretion
Salary & Benefits:
- £30,000 per annum
- Birthday off as a special treat
- Early finish Fridays
- Onsite canteen
- Discounted gym and health club memberships
- Access to private healthcare and Medicash cash plan
- Company discounts
Executive Assistant employer: NRG.
Contact Detail:
NRG. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly the MS Office Suite. Being tech-savvy will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Research the company culture and values of the organisation you're applying to. Tailoring your approach to align with their ethos can show that you're not just looking for any job, but that you're genuinely interested in contributing to their team.
✨Tip Number 3
Prepare to discuss your experience in managing high-level executives' schedules and communications. Be ready to share specific examples of how you've successfully handled similar responsibilities in the past.
✨Tip Number 4
Network with current or former employees of the company on platforms like LinkedIn. Engaging with them can provide valuable insights into the role and may even lead to a referral, increasing your chances of landing the job.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in similar roles. Focus on your organisational skills, multitasking abilities, and any specific achievements that demonstrate your capability to support senior executives.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the company. Mention your attention to detail, ability to manage diaries, and experience with communication and documentation. Use specific examples to illustrate your skills.
Highlight Tech Skills: Since the role requires proficiency in MS Office Suite, ensure you mention your tech-savviness. Include any relevant software or tools you are familiar with that could benefit the Operations Director.
Showcase Confidentiality and Integrity: Given the importance of discretion in this role, emphasise your commitment to confidentiality in your application. Provide examples of situations where you have successfully maintained confidentiality in previous positions.
How to prepare for a job interview at NRG.
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to organise and prioritise tasks is crucial. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple responsibilities or streamlined processes.
✨Demonstrate Communication Proficiency
Since you'll be the first point of contact for the COO, it's essential to exhibit strong verbal and written communication skills. Practice articulating your thoughts clearly and consider preparing a brief introduction about yourself that highlights your communication strengths.
✨Highlight Your Tech Savviness
Familiarity with the MS Office Suite is a must. Be ready to discuss how you've used tools like Word, Excel, and PowerPoint in previous roles. You might even want to prepare a quick example of a project where you utilised these tools effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and discretion. Think of scenarios where you had to handle confidential information or manage a challenging situation, and be ready to explain how you approached it.
