Senior Accounts Payable Assistant (FTC) in Newcastle upon Tyne

Practice Group / Department: Accounts Payable

We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world’s preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright, our strategy and our culture are closely entwined. We know that our expansion will mean little unless it is underpinned by truly global collaboration and we understand that pioneering work only takes place when our people have room to move and think beyond boundaries. As well as the relevant skills and experience, we're looking for people who are innovative, commercial and value the work that they do.

The role sits within our Finance Department in Newcastle reporting to the Accounts Payable Team Lead. The role is in a team that provides support to the accounts payable function for EMEAPAC covering a range of finance and administration related tasks to ensure invoices and payments are processed in a timely, accurate manner and that Norton Rose Fulbright LLP complies with all statutory and regulatory requirements. This role is a 12-month FTC.

Key Responsibilities

• Be a key point of contact for escalation of Payment & Emburse Service desk queries, to all stakeholders
• Performing & Reviewing UK & EMEA File & Manual payments process, adhering to Firm policy and local legislation
• Reviewing APEE support calls, tickets and Emburse error workflow, responding to local and international stakeholders
• Managing the Reconciliation of and payment of Travel Partner account and Virtual card transactions
• Inbox management – responsible for reviewing and Team support with emails sent to the APST inboxes (expenses, invoices and consultants), including the routing of invoices to approvers as required, reconciling key vendor and ad hoc statements that may be received and following up on outstanding items and dealing with all other queries in a timely manner via the team pending report
• Reviewing ad hoc payment requests
• Providing support to and liaising with the payment team on payment requests and timings, outstanding Vendor or bank reconciliation items
• Supporting the Accounts Payable Emburse Support and Accounts Payable Support team with queries and training needs
• Other ad hoc tasks as may be required

Key Skills and Experience

• Keen sense of responsibility, ability to set a professional example and ensure staff commit to and deliver to defined scope and timeframes
• Excellent interpersonal skills with the ability to communicate clearly at all levels, and to non-Finance professionals, both verbally and in writing
• Able to work as part of a team, sharing knowledge and ideas with peers, proactive to business needs and working towards shared goals
• Able to follow standard operating procedures but able to exercise good judgement and decision making when presented with anomalies and non-standard requests and a confident problem solver
• Comfortable working within a fast-paced, flexible environment supporting Finance and the business in the completion of objectives
• Knowledge of SAP, Chrome River, HSBC.net, AMEX Portal & HSBC Virtual Card or other invoice/expense workflow solution useful
• Able to use Microsoft Office suite (intermediate excel (including formatting), Word and Outlook). Knowledge of Power BI may also be useful
• Experience of a professional services environment useful and prior accounts payable experience essential, including operating at a senior level

Diversity, Equity and Inclusion

To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential. Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know.