At a Glance
- Tasks: Manage office operations and support the HR team in a dynamic work environment.
- Company: Join a leading clinical research and biotech company committed to inclusivity.
- Benefits: Competitive salary, flexible working options, wellness programs, and ongoing development.
- Other info: We value diversity and are committed to gender equality in the workplace.
- Why this job: Be part of a passionate team making a real impact in clinical research.
- Qualifications: Degree and experience in office management or executive assistance required.
The predicted salary is between 40000 - 40000 £ per year.
The Senior Office Manager/ Executive Assistant is part of our Human Resources Team and is responsible for the day-to-day operations of our Office. Our environment is based on activity-based working, creating a dynamic place to work and adopting a flexible approach for all employees. Our Office Manager needs to be proactive, forward-thinking, and an engaged individual that can work effectively with different teams in different environments.
Minimum Qualifications & Experience:
- Minimum of Associate’s and/or bachelor’s degree.
- Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant or Executive Assistant experience working with leadership/executive team.
- Strong interpersonal skills and could build trust and respect with stakeholders and office team members.
- Proficient in Microsoft Office – intermediate level and ability to learn & use new technology systems quickly.
Responsibilities:
- Office Management Oversight: Ensuring the daily maintenance of meeting rooms, office rooms, and office-based technology.
- Building/Vendor Management & coordinate overall office management and maintain staff recreational areas, Mail & Courier management.
- Point of contact for visitors and office guests.
- Office Social Chair – coordinate office and team building social activities.
- Administrative Oversight: Assist with various HR processes: including onboarding, offboarding, and leave management.
- Serve as an on-site resource for employees, supporting HR initiatives and ensuring compliance with office policies and procedures.
- Provide administrative support to stakeholders and management as required.
- Coordinating meetings & training sessions.
- Assist with coordination of business-related travel and expense reports.
- Provide IT support as needed.
- Diary Management for the executive team.
- Coordination of travel and meeting arrangements for the senior executives.
- Organization of events.
- Compilation of PowerPoint presentations.
- Stakeholder Management.
Annual Salary: GBP 40,000 (final compensation will be aligned with the candidate’s experience level).
Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only one of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs.
We are looking for people who are passionate about working in clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities.
We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application.
Senior Office Manager & Executive Assistant - United Kingdom employer: Novotech
Novotech is an exceptional employer that fosters a dynamic and inclusive work environment, perfect for those seeking meaningful roles in clinical research and biotech. With a strong commitment to employee well-being, we offer flexible working options, comprehensive wellness programs, and opportunities for professional growth, ensuring that every team member feels valued and supported. Our vibrant office culture encourages collaboration and creativity, making it an ideal place for proactive individuals to thrive.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Office Manager & Executive Assistant - United Kingdom
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for those interviews! Research the company and practice common interview questions. We want you to feel confident and ready to showcase your skills as an Office Manager or Executive Assistant.
✨Tip Number 3
Follow up after your interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We believe that a little gratitude can make a big impression.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. We’re excited to see what you bring to the table!
We think you need these skills to ace Senior Office Manager & Executive Assistant - United Kingdom
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Senior Office Manager role. Highlight your previous office management or executive assistant experience, and don’t forget to mention your proficiency in Microsoft Office!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for our dynamic environment. Be sure to mention your proactive approach and how you can contribute to our team.
Showcase Your Interpersonal Skills:Since this role involves working with various teams, make sure to highlight your strong interpersonal skills. Share examples of how you've built trust and respect with colleagues and stakeholders in your previous roles.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Novotech
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Office Manager and Executive Assistant. Familiarise yourself with the key tasks mentioned in the job description, like office management oversight and administrative support. This will help you demonstrate your knowledge and show how your experience aligns with their needs.
✨Showcase Your Interpersonal Skills
Since this role requires strong interpersonal skills, be prepared to share examples of how you've built trust and respect with stakeholders in previous positions. Think of specific situations where your communication and relationship-building skills made a difference, and be ready to discuss them during the interview.
✨Demonstrate Tech Savviness
Proficiency in Microsoft Office is a must, so brush up on your skills before the interview. Additionally, be ready to talk about any new technology systems you've learned quickly in the past. This shows that you're adaptable and can handle the tech demands of the role.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and how you handle various office situations. Think about challenges you've faced in previous roles and how you resolved them. This will help you illustrate your proactive and forward-thinking approach, which is crucial for this position.
