At a Glance
- Tasks: Manage office operations and support HR initiatives in a dynamic work environment.
- Company: Join a leading clinical research and biotech company committed to inclusivity.
- Benefits: Flexible working options, wellness programs, and ongoing development opportunities.
- Other info: We value diversity and are committed to responding to every application.
- Why this job: Be part of a passionate team making a real impact in healthcare.
- Qualifications: Degree and experience in office management or administrative roles required.
The predicted salary is between 30000 - 40000 £ per year.
The Office Manager is part of our Human Resources Team and is responsible for the day-to-day operations of our Office. Our environment is based on activity-based working, creating a dynamic place to work and adopting a flexible approach for all employees. Our Office Manager needs to be proactive, forward-thinking, and an engaged individual that can work effectively with different teams in different environments.
Minimum Qualifications & Experience:
- Minimum of Associate’s and/or bachelor’s degree.
- Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant or Executive Assistant experience working with leadership/executive team.
- Strong interpersonal skills and could build trust and respect with stakeholders and office team members.
- Proficient in Microsoft Office – intermediate level and ability to learn & use new technology systems quickly.
Responsibilities:
- Office Management Oversight: Ensuring the daily maintenance of meeting rooms, office rooms, and office-based technology. Building/Vendor Management & coordinate overall office management and maintain staff recreational areas, Mail & Courier management. Point of contact for visitors and office guests. Office Social Chair – coordinate office and team building social activities.
- Administrative Oversight: Assist with various HR processes: including onboarding, offboarding, and leave management. Serve as an on-site resource for employees, supporting HR initiatives and ensuring compliance with office policies and procedures. Provide administrative support to stakeholders and management as required. Coordinating meetings & training sessions. Assist with coordination of business-related travel and expense reports. Provide IT support as needed. Diary Management for the executive team. Coordination of travel and meeting arrangements for the senior executives. Organization of events. Compilation of PowerPoint presentations. Stakeholder Management.
Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only one of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs. We are looking for people who are passionate about working in clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities. We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application.
Office Manager & Executive Assistant - United Kingdom employer: Novotech
Novotech is an exceptional employer that fosters a dynamic and inclusive work environment, perfect for those seeking meaningful roles in clinical research and biotech. With a strong commitment to employee well-being, we offer flexible working options, comprehensive wellness programs, and ongoing development opportunities, ensuring that our team members can thrive both personally and professionally. Our culture promotes collaboration and respect, making it an ideal place for individuals who value diversity and are eager to contribute to impactful projects.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager & Executive Assistant - United Kingdom
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Office Manager gig.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. We want to see how you fit into our dynamic environment, so think about how your proactive and forward-thinking attitude aligns with our team!
✨Tip Number 3
Show off your skills during the interview! Bring examples of how you've managed office operations or supported executive teams in the past. We love seeing candidates who can demonstrate their experience with real-life scenarios.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. And remember, apply through our website for the best chance at getting noticed!
We think you need these skills to ace Office Manager & Executive Assistant - United Kingdom
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your previous experience in office management or as an executive assistant, and don’t forget to mention your proficiency in Microsoft Office!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for our dynamic environment. Be sure to mention your proactive approach and how you can contribute to our team.
Showcase Your Interpersonal Skills:Since this role involves working with various teams, make sure to highlight your strong interpersonal skills. Share examples of how you've built trust and respect with colleagues in past roles – we love a good story!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Novotech
✨Know Your Office Management Basics
Brush up on your office management skills and be ready to discuss your experience. Think about specific examples where you’ve successfully managed office operations or improved processes. This will show that you’re proactive and understand the role inside out.
✨Showcase Your Interpersonal Skills
Since this role involves working with various teams, be prepared to demonstrate your strong interpersonal skills. Share stories about how you've built trust with colleagues or resolved conflicts. This will highlight your ability to engage effectively with different stakeholders.
✨Familiarise Yourself with Technology
Make sure you’re comfortable with Microsoft Office and any other tech tools mentioned in the job description. If you’ve used similar systems before, mention them! Showing that you can quickly learn new technologies will give you an edge.
✨Prepare for HR-Related Questions
Since the role involves assisting with HR processes, expect questions related to onboarding, compliance, and employee support. Think of examples from your past experiences that showcase your understanding of these areas and your ability to handle them efficiently.
