At a Glance
- Tasks: Manage office operations and support HR initiatives in a dynamic work environment.
- Company: Join a leading clinical research and biotech company committed to inclusivity.
- Benefits: Flexible working options, wellness programs, and ongoing development opportunities.
- Other info: We value diversity and are committed to responding to every application.
- Why this job: Be part of a passionate team making a real impact in healthcare.
- Qualifications: Degree and experience in office management or administrative roles required.
The predicted salary is between 30000 - 40000 £ per year.
The Office Manager is part of our Human Resources Team and is responsible for the day-to-day operations of our Office. Our environment is based on activity-based working, creating a dynamic place to work and adopting a flexible approach for all employees. Our Office Manager needs to be proactive, forward-thinking, and an engaged individual that can work effectively with different teams in different environments.
Minimum Qualifications & Experience:
- Minimum of Associate’s and/or bachelor’s degree.
- Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant or Executive Assistant experience working with leadership/executive team.
- Strong interpersonal skills and could build trust and respect with stakeholders and office team members.
- Proficient in Microsoft Office – intermediate level and ability to learn & use new technology systems quickly.
Responsibilities:
- Office Management Oversight: Ensuring the daily maintenance of meeting rooms, office rooms, and office-based technology. Building/Vendor Management & coordinate overall office management and maintain staff recreational areas, Mail & Courier management. Point of contact for visitors and office guests. Office Social Chair – coordinate office and team building social activities.
- Administrative Oversight: Assist with various HR processes: including onboarding, offboarding, and leave management. Serve as an on-site resource for employees, supporting HR initiatives and ensuring compliance with office policies and procedures. Provide administrative support to stakeholders and management as required. Coordinating meetings & training sessions. Assist with coordination of business-related travel and expense reports. Provide IT support as needed. Diary Management for the executive team. Coordination of travel and meeting arrangements for the senior executives. Organization of events. Compilation of PowerPoint presentations. Stakeholder Management.
Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only one of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs. We are looking for people who are passionate about working in clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities. We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application.
Office Manager & Executive Assistant - United Kingdom employer: Novotech
Novotech is an exceptional employer that fosters a dynamic and inclusive work environment, perfect for those seeking meaningful roles in clinical research and biotech. With a strong commitment to employee well-being, we offer flexible working options, comprehensive wellness programs, and ongoing development opportunities, ensuring that our team members can thrive both personally and professionally. Our culture promotes collaboration and respect, making it an ideal place for individuals who value diversity and are eager to contribute to impactful projects.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager & Executive Assistant - United Kingdom
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Novotech!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Novotech.
We think you need these skills to ace Office Manager & Executive Assistant - United Kingdom
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Novotech. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Novotech and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Novotech. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Novotech's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Novotech
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Novotech.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Novotech will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Novotech and how you would contribute to adapting HR strategies.
