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- Tasks: Manage daily office operations and support HR processes in a dynamic environment.
- Company: Join a leading clinical research and biotech company committed to inclusivity.
- Benefits: Flexible working options, wellness programs, and ongoing development opportunities.
- Other info: We value diversity and are committed to responding to every application.
- Why this job: Be the heartbeat of our office and make a real impact on team culture.
- Qualifications: Degree and experience in office management or administrative roles required.
The predicted salary is between 30000 - 40000 £ per year.
Overview
Brief Position Description: The Office Manager is part of our Human Resources Team and is responsible for the day-to-day operations of our Office. Our environment is based on activity-based working, creating a dynamic place to work and adopting a flexible approach for all employees. Our Office Manager needs to be proactive, forward-thinking, and an engaged individual that can work effectively with different teams in different environments.
Minimum Qualifications & Experience
- Minimum of Associate's and/or bachelor's degree.
- Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant or Executive Assistant experience working with leadership/executive team.
- Strong interpersonal skills and could build trust and respect with stakeholders and office team members.
- Proficient in Microsoft Office - intermediate level and ability to learn & use new technology systems quickly.
Responsibilities
- Office Management Oversight: Ensuring the daily maintenance of meeting rooms, office rooms, and office-based technology. Building/Vendor Management & coordinate overall office management and maintain staff recreational areas, Mail & Courier management. Point of contact for visitors and office guests. Office Social Chair - coordinate office and team building social activities.
- Administrative Oversight: Assist with various HR processes: including onboarding, offboarding, and leave management. Serve as an on-site resource for employees, supporting HR initiatives and ensuring compliance with office policies and procedures. Provide administrative support to stakeholders and management as required. Coordinating meetings & training sessions. Assist with coordination of business-related travel and expense reports. Provide IT support as needed. Diary Management for the executive team. Coordination of travel and meeting arrangements for the senior executives. Organization of events. Compilation of PowerPoint presentations. Stakeholder Management.
Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only one of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs. We are looking for people who are passionate about working in clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities. We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application.
Office Manager - United Kingdom in London employer: Novotech
Contact Detail:
Novotech Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager - United Kingdom in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Manager role, and who knows? They might just have the inside scoop on openings that aren't advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company culture and think about how your experience aligns with their values. Practise common interview questions and be ready to showcase your interpersonal skills – they’re key for this role!
✨Tip Number 3
Don’t forget to follow up after your interviews! A quick thank-you email can go a long way in showing your enthusiasm for the position. It’s a great chance to reiterate why you’d be a perfect fit for their dynamic office environment.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you’re genuinely interested in joining our team and helps us keep track of your application more efficiently.
We think you need these skills to ace Office Manager - United Kingdom in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your previous office management experience and any relevant HR processes you've been involved in. We want to see how you can bring value to our dynamic environment!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're excited about joining our team. Mention specific aspects of the job description that resonate with you, and let us know how you can contribute to our flexible and engaging workplace.
Show Off Your Interpersonal Skills: Since this role involves working with various teams and stakeholders, make sure to highlight your strong interpersonal skills. Share examples of how you've built trust and respect in previous roles. We love seeing candidates who can connect with others effortlessly!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Novotech
✨Know the Company Culture
Before your interview, take some time to research the company's culture and values. Since this role is all about creating a dynamic workplace, understanding their approach to activity-based working will help you align your answers with what they value.
✨Showcase Your Interpersonal Skills
As an Office Manager, you'll need to build trust and respect with various stakeholders. Prepare examples from your past experiences where you've successfully navigated team dynamics or resolved conflicts. This will demonstrate your strong interpersonal skills.
✨Be Tech-Savvy
Since proficiency in Microsoft Office and the ability to learn new technology quickly are key, brush up on your skills before the interview. You might even want to mention any specific software or tools you've used that could be relevant to the role.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific situations, like managing office resources or coordinating events. Think of scenarios where you've had to be proactive and forward-thinking, and be ready to share those stories during your interview.