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- Tasks: Support the Operations team with administrative tasks and ensure smooth daily operations.
- Company: Join Hexagon, a global leader in digital reality solutions and innovation.
- Benefits: Flexible part-time hours, professional growth, and a dynamic work environment.
- Other info: Work in a fast-paced environment with opportunities for career advancement.
- Why this job: Be part of a pioneering team making an impact in the tech and marine industries.
- Qualifications: Strong organisational skills and experience in administrative support are essential.
The predicted salary is between 12 - 15 £ per hour.
Hexagon Autonomous Solutions is seeking a highly organised and proactive part-time Administration Assistant to provide part-time (approx. 20 hours per week) administrative support to the Operations team. We provide a range of industry leading GNSS services and products to the Offshore Marine and Survey industry which has customer service as its key to success. The role will primarily support the Operations Manager and a team of Account Managers with a range of general administrative tasks, helping to ensure smooth day-to-day operations and high levels of customer service. This is an ideal role for someone with strong organisational skills who enjoys supporting others and working in a fast-paced, professional environment.
The Location: Hexagon is a global company with locations around the world. This position is located in Aberdeen, UK.
Responsibilities
- Provide general administrative support to the Operations Manager and Account Management team
- Assist the team with day-to-day administrative tasks, including document preparation, data entry and invoicing
- Maintain and update customer records, files, and internal databases accurately
- Coordinate meetings, prepare agendas, and take minutes where required
- Handle incoming enquiries via email and phone, directing them appropriately
- Support the preparation of reports, presentations, and internal documents
- Assist with order processing, invoicing, and other operational paperwork as required
- Ensure filing systems are kept up to date and compliant with company procedures
- Provide ad-hoc administrative support to the wider Operations team as needed
Qualifications
Must Have:
- Previous experience in an administrative or office support role
- Strong organisational and time management skills
- Conversational English both Written and Oral
- Good attention to detail and accuracy
- Proficiency in Outlook, Excel and Word
- Ability to manage multiple tasks and priorities
Nice to Have:
- Experience supporting sales or account management teams
- Experience with Salesforce/CRM packages
- Knowledge of the energy, maritime, or technology sector
Administration Assistant in Aberdeen employer: NovAtel
Contact Detail:
NovAtel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to Hexagon. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for the interview by researching Hexagon and its services. Knowing about their GNSS solutions will show you’re genuinely interested and ready to contribute to the team.
✨Tip Number 3
Practice common interview questions and tailor your answers to highlight your organisational skills and experience in administrative roles. We want to see how you can support the Operations team!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you’re serious about joining Hexagon.
We think you need these skills to ace Administration Assistant in Aberdeen
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administration Assistant role. Highlight your organisational skills and any relevant experience that shows you can handle administrative tasks efficiently.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Operations team. Mention specific examples of how you've supported others in previous roles.
Showcase Your Attention to Detail: In an admin role, attention to detail is key. Make sure your application is free from typos and errors. This shows us you take pride in your work and can maintain high standards.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at NovAtel
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administration Assistant role. Familiarise yourself with the tasks mentioned in the job description, like document preparation and data entry. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since strong organisational skills are a must-have for this role, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained accuracy under pressure.
✨Brush Up on Your Tech Skills
Make sure you're comfortable using Outlook, Excel, and Word, as these are essential tools for the job. If you have experience with Salesforce or other CRM packages, be prepared to talk about it. You might even want to practice some basic functions in Excel to feel more confident during the interview.
✨Prepare for Customer Service Scenarios
Given that customer service is key to success at Hexagon, think of situations where you've handled customer inquiries or resolved issues effectively. Be ready to share these stories, highlighting your communication skills and ability to direct enquiries appropriately.