At a Glance
- Tasks: Support the Operations team with admin tasks and ensure smooth daily operations.
- Company: Join Hexagon, a global leader in digital reality solutions.
- Benefits: Flexible part-time hours, professional growth, and a dynamic work environment.
- Other info: Work in a fast-paced environment with opportunities for career advancement.
- Why this job: Be part of a pioneering team making an impact in technology and sustainability.
- Qualifications: Strong organisational skills and experience in admin roles are essential.
The predicted salary is between 12 - 15 € per hour.
Hexagon Autonomous Solutions is seeking a highly organised and proactive part-time Administration Assistant to provide part-time (approx. 20 hours per week) administrative support to the Operations team. We provide a range of industry leading GNSS services and products to the Offshore Marine and Survey industry which has customer service as its key to success. The role will primarily support the Operations Manager and a team of Account Managers with a range of general administrative tasks, helping to ensure smooth day-to-day operations and high levels of customer service. This is an ideal role for someone with strong organisational skills who enjoys supporting others and working in a fast-paced, professional environment.
The Company: Hexagon is a global leader in digital reality solutions, combining sensor, software and autonomous technologies. We are putting data to work to boost efficiency, productivity, quality and safety across industrial, manufacturing, infrastructure, public sector and mobility applications. You’ll be joining over 22,000 people in 50 countries on the leading edge of your field. This position is with Hexagon’s Autonomy & Positioning division, a global technology leader, pioneering end-to-end solutions industry leaders rely on for assured positioning and autonomy on land, sea and air. Our work touches every aspect of life, from sustainability on Earth to enabling autonomy. Within the Autonomy & Positioning division your work will contribute to the operation of our brand(s) NovAtel, AutonomouStuff, VERIPOS and Antcom.
The Location: Hexagon is a global company with locations around the world. This position is located in Aberdeen, UK.
Responsibilities
- Provide general administrative support to the Operations Manager and Account Management team
- Assist the team with day‑to‑day administrative tasks, including document preparation, data entry and invoicing
- Maintain and update customer records, files, and internal databases accurately
- Coordinate meetings, prepare agendas, and take minutes where required
- Handle incoming enquiries via email and phone, directing them appropriately
- Support the preparation of reports, presentations, and internal documents
- Assist with order processing, invoicing, and other operational paperwork as required
- Ensure filing systems are kept up to date and compliant with company procedures
- Provide ad‑hoc administrative support to the wider Operations team as needed
Qualifications
Must Have:
- Previous experience in an administrative or office support role
- Strong organisational and time management skills
- Conversational English both Written and Oral
- Good attention to detail and accuracy
- Proficiency in Outlook, Excel and Word
- Ability to manage multiple tasks and priorities
Nice to Have:
- Experience supporting sales or account management teams
- Experience with Salesforce/CRM packages
- Knowledge of the energy, maritime, or technology sector
Administration Assistant employer: NovAtel Inc.
Hexagon Autonomous Solutions is an exceptional employer, offering a dynamic work environment in Aberdeen where innovation meets collaboration. With a strong focus on employee growth and development, we provide comprehensive training and support to help you thrive in your role as an Administration Assistant. Join our diverse team of over 22,000 professionals globally, and enjoy the benefits of working for a leading technology company that values customer service and sustainability.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those working at Hexagon or similar companies. A friendly chat can open doors and give you insider info on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its products. Knowing about Hexagon's GNSS services will show you're genuinely interested and ready to contribute to the team.
✨Tip Number 3
Practice your organisational skills! Create a mock schedule or task list to demonstrate how you manage your time effectively. This will impress during interviews, especially for an Administration Assistant role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Assistant role. Highlight your organisational skills and any relevant experience in administrative support. We want to see how you can help keep our operations running smoothly!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your attention to detail and how you thrive in fast-paced environments, just like we do at Hexagon.
Show Off Your Skills:Don’t forget to showcase your proficiency in Outlook, Excel, and Word. If you've got experience with CRM systems or supporting account management teams, let us know! We love seeing candidates who are ready to hit the ground running.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be one step closer to joining our amazing team at Hexagon!
How to prepare for a job interview at NovAtel Inc.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administration Assistant role. Familiarise yourself with the tasks mentioned in the job description, like document preparation and data entry. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since strong organisational skills are a must-have for this role, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained accuracy under pressure.
✨Brush Up on Your Tech Skills
Make sure you're comfortable using Outlook, Excel, and Word, as these are essential tools for the job. If you have experience with Salesforce or other CRM packages, be prepared to talk about it. You might even want to practice some basic functions in Excel to feel more confident during the interview.
✨Prepare Questions for Them
Interviews are a two-way street, so think of some insightful questions to ask your interviewers. This could be about the team dynamics, the company culture, or how success is measured in the role. It shows that you're engaged and serious about finding the right fit for both you and the company.
