Congress Lead in City of London

This is a temporary contractor opportunity at Novartis

Novartis touches the lives of a tenth of the world’s population. Every role here, regardless of contract type, makes an impact on human life!

This role is offered through Magnit Global, who, if selected, will be your employer. If your services are retained, you will be assigned to provide services to Novartis as the end client. This is not an offer of employment with Novartis. If you are selected for this Temporary/External opportunity, you will not be an employee of Novartis and will not be eligible for any Novartis employee benefits or incentives.

Role Purpose

Provide end-to-edge orchestration and operational delivery of priority congresses, ensuring seamless coordination across cross-functional internal stakeholders, vendors, and external stakeholders to deliver high-quality, compliant, and efficient congress execution. Act as the central orchestration lead and single point of contact (SPOC) across the full congress lifecycle.

Core Responsibilities

Pre-Congress (Planning & Orchestration)

• Establish and lead the cross-functional congress team (cadence, governance, ways of working)
• Build and manage the integrated end-to-end congress plan across all activities
• Lead stakeholder engagement and communication strategy
• Act as SPOC for congress organisers and key vendors
• Coordinate society sponsorship planning, approvals, and execution
• Oversee logistics vendors:
  • Venue sourcing
  • Accommodation
  • Registration platforms
• Manage and coordinate site visits (planning, execution, reporting)
• Ensure governance and compliance processes (e.g., EEE Gov liaison, BeSure)
• Track annual planning and operational budgets (sponsorship + logistics) and elevate risks early
• Orchestrate alignment across:
  • Medical Society / Scientific Communications
  • Activity Owners (symposia, booth, EEEs)
  • Procurement / Finance
  • External vendors and agencies

Onsite Delivery (Execution & Control)

• Provide overall operational oversight onsite across all congress activities
• Act as primary escalation point (SPOC) for:
  • Internal stakeholders
  • Vendors
  • Congress organisers
• Coordinate daily delivery against plan
• Manage cross-vendor orchestration (e.g., logistics vs activity agencies)
• Ensure adherence to:
  • Agreed plans
  • Budgets
  • Governance frameworks
• Drive rapid decision‑making in time-sensitive scenarios to protect delivery quality

Post-Congress (Closure & Continuous Improvement)

• Lead post-congress debrief process (cross-functional)
• Deliver operational insights and performance reporting (KPIs, highlights)
• Coordinate financial reconciliation and close‑out activities
• Capture and document lessons learned and improvement actions
• Drive post-congress communications and stakeholder alignment

Requirements

• Proven experience delivering priority congresses end-to-edge
• Pharma experience in the congress space
• Strong orchestration capability in complex, matrix environments
• Deep understanding of:
  • Sponsorship models
  • Congress logistics
  • Compliance and governance processes
• Ability to act as a central SPOC across siloed functions
• Exceptional relationship management and stakeholder influence

Highly Preferred

• Familiarity with:
  • Governance processes
  • Global /International Medical Affairs operating model
  • Medical Society engagement frameworks

Workload:35 hours/week

Role type: Remote

Required start date: January 2027

Contract: 7 months

Payroll: Inside IR35 (PAYE)

Why Novartis

Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together?

EEO Statement

The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.

Accommodation

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Magnit at directsourceproteam@prounlimited.com.

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