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- Tasks: Manage complex admin tasks and support project activities for Global Medical Affairs.
- Company: Join a leading global healthcare company with a focus on innovation.
- Benefits: Flexible working hours, competitive salary, and opportunities for professional growth.
- Why this job: Be the backbone of a dynamic team and make a real difference in healthcare.
- Qualifications: Strong organisational skills and experience in administrative support.
- Other info: Collaborative environment with potential for career advancement.
The predicted salary is between 28800 - 43200 £ per year.
As an Administrative Project Coordinator you will support the Global Medical Affairs (GMA) leadership by independently managing complex administrative and organizational assignments. You will be responsible for the planning and execution of specific project activities, such as coordinating and collating functional information/data reports, change management support, financial reporting activities, and functional tools management.
Major accountabilities:
- Proficient in coordinating, managing and interpreting specific functional information and updates requested by functional leaders.
- Independent administration and organization of assignments including creation and follow up on preparing meetings and presentations, scheduling event planning.
- Proactive support in preparation of team meetings including agenda, minutes, and follow-up on key action items.
- Support leadership team in specific operational activities.
- Run specific functional initiatives.
- Support hiring process of functional Global Medical Affairs associates, set-up interviews with candidates, support talent sessions, consolidate feedback and support on-boarding process of new hires.
- Point of contact across Global Medical Affairs for functional administrative activities.
- Support the team and associates from outside the team on services that are specific to the department and/or the site.
- Support functional communication and sharing platforms including coordination of the management of communication and information sharing initiatives.
- Support the team with setting up regular meetings, townhalls and face-to-face events.
- Assist with technical set-up of meetings.
- Coordinate SharePoint from set-up to maintenance of contents.
- Provide input for improvement of the existing documented process.
- Provide operational support to the function, as required.
- Independently manage end to end departmental Purchase Order (PO) requests.
Administrative Project Coordinator employer: Novartis
Contact Detail:
Novartis Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Project Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the Global Medical Affairs field on LinkedIn or at industry events. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. We want you to show off your knowledge about their work and how you can contribute as an Administrative Project Coordinator.
✨Tip Number 3
Practice your organisational skills! Be ready to discuss how you've managed complex tasks in the past. We love hearing about your experiences with project coordination and event planning.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always looking for passionate individuals to join our team!
We think you need these skills to ace Administrative Project Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Project Coordinator role. Highlight your experience in managing complex administrative tasks and any relevant project coordination skills. We want to see how you can bring value to our Global Medical Affairs team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the job description, like your ability to support leadership teams or manage functional communication initiatives. We love a good story!
Showcase Your Organisational Skills: As an Administrative Project Coordinator, organisation is key. In your application, give examples of how you've successfully managed schedules, coordinated meetings, or handled multiple tasks at once. We want to know how you keep everything running smoothly!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about StudySmarter and what we stand for!
How to prepare for a job interview at Novartis
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Project Coordinator. Familiarise yourself with project management principles and how they apply to administrative tasks. This will help you demonstrate your knowledge and show that you're ready to take on the role.
✨Prepare Examples of Your Experience
Think of specific examples from your past work where you've successfully managed complex administrative tasks or coordinated projects. Be ready to discuss how you handled scheduling, meeting preparations, or any change management activities. This will give the interviewer a clear picture of your capabilities.
✨Show Off Your Communication Skills
As a point of contact for various teams, strong communication skills are essential. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview to show your engagement and interest in the role.
✨Be Proactive and Organised
Demonstrate your proactive nature by discussing how you would approach the planning and execution of project activities. Bring up your organisational strategies for managing multiple tasks and deadlines. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this position.
