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- Tasks: Manage daily operations and ensure a safe, efficient workplace for all employees.
- Company: Join Novartis, a leader in the pharmaceutical industry with a commitment to diversity.
- Benefits: Enjoy competitive rewards, professional growth opportunities, and a supportive work environment.
- Why this job: Make a real impact by enhancing workplace experiences and driving sustainability initiatives.
- Qualifications: Bachelor’s degree and experience in facility management or related fields required.
- Other info: Dynamic role based in London with excellent career advancement potential.
The predicted salary is between 36000 - 60000 £ per year.
The Facility Manager ensures a safe, efficient, and user-friendly workplace by overseeing daily operations, maintenance, compliance, vendor management, and all workplace support services while coordinating closely with landlords and internal partners. They also lead space management, sustainability efforts, KPIs tracking, and deliver facility projects—including relocations and fit-outs—while driving continuous improvement and resolving operational challenges through strong stakeholder collaboration.
Location: London, UK
This role is based in London, UK. Novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you.
Key Responsibilities:
- Ensure a comfortable, efficient, and reliable workplace by managing daily facility operations and resolving issues promptly.
- Oversee preventive maintenance and ensure full compliance with health, safety, environmental, and energy-efficiency standards.
- Lead vendor and service provider management, including contract negotiation, performance evaluation, and cost optimization.
- Supervise workplace support services such as reception, mail, pantry, office supplies, meeting rooms, transportation, and landlord-related services.
- Oversee canteen management and events, coordinating internal events, hospitality service, vendor performance, and ensuring a positive employee experience across all workplace hospitality services.
- Manage real estate activities including landlord coordination, lease discussions with Procurement and Legal, and service delivery improvements.
- Track and report key performance indicators, offering insights on space usage, service quality, sustainability, and cost efficiency.
- Deliver facility projects, support relocations and fit-outs, drive sustainability initiatives, and collaborate with stakeholders to solve operational challenges.
Essential Requirements:
- Bachelor’s in Business Administration, Finance, Architecture, or Engineering (engineering is recommended for specific sites).
- Proven experience in facility management (preferably in pharmaceuticals or related industries), with knowledge of operations, finance, and maintenance.
- Experience in canteen/food service operations and event management, with the ability to coordinate internal stakeholders and suppliers, manage logistics, and ensure high-quality service delivery.
- Ability to lead projects and vendor teams effectively.
- Skills to select vendors, negotiate contracts, and ensure high performance.
- Strong interpersonal skills to interact with stakeholders and employees.
- Proactively resolve challenges to ensure business continuity.
Commitment to Diversity and Inclusion
Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.
Facility Manager in London employer: Novartis Farmacéutica
Contact Detail:
Novartis Farmacéutica Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facility Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the facility management field. Attend industry events or join online forums where you can meet potential employers and learn about job openings that might not be advertised.
✨Tip Number 2
Showcase your skills! When you get the chance to chat with hiring managers, highlight your experience in vendor management and compliance. Use specific examples from your past roles to demonstrate how you've tackled operational challenges.
✨Tip Number 3
Be proactive! If you see a company you're interested in, don’t wait for them to post a job. Reach out directly through our website, express your interest, and share how your background aligns with their needs in facility management.
✨Tip Number 4
Prepare for interviews by researching the company’s current projects and sustainability efforts. This shows you're genuinely interested and ready to contribute to their goals, especially in areas like space management and service delivery improvements.
We think you need these skills to ace Facility Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facility Manager role. Highlight your experience in facility management, vendor management, and any relevant projects you've led. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a perfect fit. Don’t forget to mention your commitment to creating a safe and efficient workplace.
Showcase Your Achievements: When detailing your experience, focus on specific achievements. Did you improve efficiency or reduce costs in a previous role? We love numbers and results, so make sure to include them!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Novartis Farmacéutica
✨Know Your Facility Management Basics
Make sure you brush up on the key responsibilities of a Facility Manager. Understand daily operations, compliance standards, and vendor management. Being able to discuss these topics confidently will show that you're well-prepared and knowledgeable.
✨Showcase Your Project Management Skills
Be ready to share examples of past projects you've managed, especially those involving relocations or fit-outs. Highlight your ability to lead teams and collaborate with stakeholders to resolve operational challenges. This will demonstrate your hands-on experience in delivering facility projects.
✨Prepare for Behavioural Questions
Expect questions about how you've handled specific situations in the past, particularly around conflict resolution and stakeholder collaboration. Use the STAR method (Situation, Task, Action, Result) to structure your answers and make them impactful.
✨Understand Sustainability Initiatives
Since sustainability is a key focus, be prepared to discuss any relevant initiatives you've led or been part of. Show your passion for creating an efficient and environmentally friendly workplace, and be ready to suggest ideas that could benefit the company.
