At a Glance
- Tasks: Support e-commerce operations by managing product uploads and inventory tracking.
- Company: Join Nova of London, a leading women's fashion wholesaler with over 40 years of experience.
- Benefits: Gain valuable experience in e-commerce and fashion while working in a dynamic team environment.
- Other info: Opportunity for personal growth and development in a fast-paced industry.
- Why this job: Be part of a creative team and help shape the future of fashion retail.
- Qualifications: 1+ years in e-commerce or retail, strong organisational skills, and a detail-oriented mindset.
The predicted salary is between 40500 - 49500 £ per year.
Company Description
Nova of London, established in 1981, is a leading UK wholesaler of women’s fashion, with a strong presence in East London and Manchester. The company designs and supplies a wide range of dresses, skirts, tops, jumpsuits, jeans, coats, and more to high street and independent retailers. An in-house London design team creates original, on-trend, and affordable collections, complemented by sourcing from Italy, China, and the UK. With over 40 years of industry experience, Nova of London offers a reliable one-stop-shop wholesale solution, including next-day delivery and continually updated lines throughout the seasons. The business also operates its own design-led labels such as QED London, Wild Flower, and Misumi, focusing on distinctive, wearable styles for commercial buyers.
Role Overview
We are seeking an organised, detail-oriented Wholesale E-commerce Assistant to support the day-to-day operations of our growing B2B digital channels. In this role, you will act as a crucial link between our wholesale team, inventory systems, and digital platforms.
Key Responsibilities
- Catalog Maintenance & Product Uploads: Upload and launch new wholesale products across our e-commerce platforms, including creating descriptions, setting pricing, and linking product imagery. Audit the live website daily to take sold-out or discontinued products off the frontend to prevent bulk overselling. Ensure accurate pack sizes and wholesale pricing structures are correctly applied to listings.
- Sample Coordination & Photoshoot Support: Source, pack, and send physical product samples from inventory to the studio or external photographers for upcoming content shoots. Keep a meticulous tracker of all outgoing samples, ensuring they are logged, returned, and accounted for in inventory. Work closely with the production or creative team to ensure they have the exact product variants needed for marketing schedules.
- Spreadsheet & Data Management: Maintain internal inventory logs, SKU lists, and master spreadsheets with 100% accuracy. Track product availability dates and update internal sheets so the wholesale sales team knows exactly what is coming into stock. Assist with formatting data and updating bulk information using CSV files.
Required Skills & Qualifications
- Experience: 1+ years of experience in e-commerce administration, retail support, or an inventory/administrative role. Shopify experience is preferred and use of applications such as Canva or Mailchimp is also preferred.
- Tech Savvy: Strong familiarity with Microsoft Excel or Google Sheets (filtering data, basic formulas, and managing clean lists).
- Organisational Skills: Exceptional organisational ability with a proven track record of managing physical items (like samples) alongside digital data.
- Detail-Oriented: A strict eye for precision—small typos in pricing or SKU codes can impact large wholesale transactions.
- E-commerce Familiarity: Prior experience with an online store backend (e.g., Shopify, WooCommerce, Magento) is highly preferred but not mandatory if you learn software quickly.
- Experience in wholesale and fashion is beneficial.
- A positive mindset with a hands-on approach and strong team ethos.
- A desire to see things through and make things happen quickly and effectively.
- An ability and willingness to work cross-functionally across the brand.
- A willingness for continuous improvement in the role, and a desire to develop yourself.
- Adaptable attitude with a willingness to assist on ad-hoc company needs.
Wholesale Ecommerce Assistant in London employer: Nova of London
At Nova of London, we pride ourselves on being an excellent employer that fosters a vibrant and collaborative work culture in the heart of East London. Our team enjoys a range of benefits including professional development opportunities, a supportive environment for creativity, and the chance to work with a passionate group dedicated to the fashion industry. Join us to make a meaningful impact in the world of e-commerce while growing your career in a dynamic setting.
