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- Tasks: Manage sales administration and billing processes while ensuring excellent customer service.
- Company: Join NOV, a leader in the global energy industry with a collaborative culture.
- Benefits: Enjoy competitive pay, health benefits, and flexible perks to support your wellbeing.
- Other info: Great opportunities for personal and professional growth in a supportive environment.
- Why this job: Be part of a dynamic team that values innovation and your contributions.
- Qualifications: Experience in billing and invoicing, with strong organisational and communication skills.
The predicted salary is between 36000 - 60000 £ per year.
Sales Coordinator – Administration and Billing
Join to apply for the Sales Coordinator – Administration and Billing role at NOV.
About the Role
The Sales Coordinator – Administration & Billing acts as the operational bridge between Sales, Finance, and Customer teams. This role is responsible for the full cycle of sales administration, invoicing, and accounts receivable processes. It ensures that all invoices are accurately prepared, submitted, and followed up in line with company policies and customer requirements. Operating in a fast-paced environment, this role demands administrative precision and proactive support to internal teams while delivering outstanding customer service.
About The Company
NOV is a leading provider of technology, equipment, and services to the global energy industry. We support customers in maximizing the efficiency and performance of their operations through innovation, expertise, and a commitment to excellence. Our collaborative work culture and global reach offer unique opportunities for career growth and development.
What We Offer
- A dynamic and supportive work environment
- Opportunities for personal and professional growth
- Access to leading technologies and tools
- A culture that promotes innovation and continuous improvement
- Competitive compensation and benefits
Key Responsibilities
Billing & Invoicing
- Generate and submit accurate invoices based on ERP data and customer-specific requirements
- Verify invoices against purchase orders and billing policies
- Track delivery, acceptance, and payment status of invoices
- Partner with AR/Collections to follow up on overdue accounts and resolve discrepancies
- Maintain organized and secure invoice records
- Support project-based invoicing and revenue recognition (e.g., Omega)
- Manage and document customer-specific billing preferences
Sales Administration
- Maintain and update customer data in TPH (Trading Partner Hub)
- Coordinate new customer onboarding with internal teams
- Support transactions involving letters of credit, bank guarantees, and other financial instruments
- Create and manage pro forma invoices
- Audit sales orders for accuracy, completeness, and system compliance (RigDoc)
Compliance & Additional Duties
- Ensure compliance with NOV policies and HSE procedures
- Perform additional work-related tasks as assigned
Essential Qualifications & Skills
- HNC/HND or equivalent experience in Business, Accounting, or related field
- Minimum of 3 years’ experience in billing, invoicing, or accounts receivable
- Proficient in Microsoft Office (Excel, Word, Outlook, Teams)
- Experience with ERP and CRM systems (e.g., Oracle, Microsoft CRM)
Desirable Qualifications
- Degree in Business, Accounting, or related field
- Minimum of 5 years’ experience in a similar role
Interpersonal Skills
- Highly organized and able to manage multiple tasks
- Proactive and self-motivated
- Excellent communication skills (written and verbal)
- Confident working with internal and external stakeholders
- Adaptable and able to work under pressure with competing priorities
- Professional and customer-oriented mindset
Why Join Us
Join our global family and be part of an organization dedicated to innovation, integrity, and excellence. NOV offers a supportive and inclusive environment where your ideas matter and your contributions make a real impact. We provide resources and support to help you thrive and grow.
Benefits
- Health & Wellbeing: Private Medical Insurance, Employee Assistance Programme (EAP)
- Finance & Protection: Pension Plan, Income Protection, Life Assurance, Personal Accident Coverage
- Flexible Benefits: Dental Insurance, Healthcare Cash Plan, Partner Life Assurance, Critical Illness Cover, Retail Vouchers, Gym Membership, Cycle to Work Scheme, Travel Insurance
About Us & Our Team
We are a global family of companies and a team dedicated to powering the industry that powers the world. Our Corporate teams provide essential support across functions including Human Resources, Information Technology, Compliance, Finance, QHSE, Marketing, and Legal.
Seniority level
- Mid-Senior level
Employment type
- Full-time
Job function
- Sales and Business Development
Industries
- Oil and Gas
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Sales Coordinator - Administration and Billing employer: NOV
Contact Detail:
NOV Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales Coordinator - Administration and Billing
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those at NOV. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching NOV's values and recent projects. Show us you’re not just another candidate but someone who genuinely cares about our mission.
✨Tip Number 3
Practice your answers to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let us know what makes you tick!
✨Tip Number 4
Follow up after your interview with a thank-you note. It shows us you’re keen and professional. Plus, it’s a great way to remind us of your enthusiasm for the role!
We think you need these skills to ace Sales Coordinator - Administration and Billing
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Sales Coordinator role. Highlight your experience in billing, invoicing, and accounts receivable, and don’t forget to mention any relevant software skills like ERP systems.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role at NOV. Mention your proactive approach and how you can support both internal teams and customers.
Showcase Your Organisational Skills: Since this role requires juggling multiple tasks, make sure to highlight your organisational skills. Share examples of how you've managed competing priorities in previous roles.
Apply Through Our Website: We encourage you to apply through our website for the best chance of success. It’s the easiest way for us to see your application and get you on the path to joining our team!
How to prepare for a job interview at NOV
✨Know Your Numbers
As a Sales Coordinator, you'll be dealing with invoices and accounts receivable. Brush up on your knowledge of billing processes and financial terminology. Be ready to discuss how you've handled invoicing in the past and any systems you've used, like ERP or CRM.
✨Showcase Your Organisational Skills
This role requires a high level of organisation. Prepare examples of how you've managed multiple tasks or projects simultaneously. Highlight any tools or methods you use to stay organised, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Clearly
Excellent communication is key in this position. Practice articulating your thoughts clearly and concisely. During the interview, make sure to listen actively and respond thoughtfully to questions, showcasing your interpersonal skills and customer-oriented mindset.
✨Research NOV and Its Culture
Familiarise yourself with NOV's mission, values, and recent developments in the energy industry. Understanding the company's culture will help you align your answers with their expectations and show that you're genuinely interested in being part of their team.