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For Companies At a Glance
- Tasks: Support operations, manage inventory, and coordinate imports/exports in a dynamic environment.
- Company: Join NOV, a global leader in oil and gas technology and services with a legacy of innovation.
- Benefits: Enjoy competitive pay, professional development, and career progression in a supportive culture.
- Why this job: Be part of a global family, working with top professionals to make a real impact.
- Qualifications: Standard Grade Level education, technical qualification, and experience with JDE or similar systems required.
- Other info: Opportunity to engage in continuous improvement and HSEQ initiatives.
The predicted salary is between 30000 - 42000 £ per year.
Job Description
About the Role
As an Operations Administrator at NOV Downhole, you will provide vital support to the workshop, operations, and sales departments. This role would entails document control, coordinating procurement of parts from the internal supply chain to ensure stock levels are maintained and readily available for tool builds and sales orders and a key focus of the role will be Imports/Exports and Inventory Management. You will work extensively with the JDE system to manage order details, coordinate with global NOV locations, and arrange freight and customs clearance for both air and ocean shipments. Your attention to detail, knowledge of customs regulations, and ability to manage processes in line with NOV's Quality, HSE Policies, and Compliance Procedures will be critical to success in this position.
About the Company
NOV (National Oilwell Varco) is a global leader in the design, manufacture, and supply of technology, equipment, and services for the oil and gas industry. With a strong legacy of innovation, we support customers worldwide by delivering safe, efficient, and sustainable solutions across drilling, completion, and production operations.
What We Offer.
- Opportunity to work with global supply chains and international logistics
- Professional development through product, system, and compliance training
- Career progression within a supportive and innovative organisation
- Competitive compensation and benefits package
Key Responsibilities:
Essential Responsibilities:
- Maintain accurate data in JDE Inventory Management and Procurement systems.
- Coordinate with workshop personnel to process service ticket requests and release parts from global inventory.
- Manage imports and exports, including customs clearance, compliance with international regulations, and accurate documentation in TradeDocs.
- Ensure stock levels are accurate by issuing and downdating parts, expediting international orders, and receiving shipments.
- Produce timely Intrastat reports for EU movements, dispatches, and arrivals.
- Support finance processes by receiving purchase orders, processing internal labour charges, and closing work order charges.
- Assist in updating inspection reports, document control, and data cleanup projects.
- Actively participate in HSEQ initiatives, observation reporting, and continuous improvement activities.
Desired Responsibilities
- Provide proactive support to asset and inventory managers on system projects.
- Participate in training and NOV's Downhole Competency System.
- Assist with general workshop duties as required.
Qualifications & Skills
Essential Qualifications:
- Standard Grade Level of Secondary Education or equivalent.
- Technical qualification relevant to operations or inventory management.
- Previous experience in a similar role.
- Experienced user of JDE or similar ERP Inventory Management System.
- In-depth knowledge of EU customs regulations.
- Proficiency in Microsoft Office applications.
- Strong communication skills.
- Formal training in customs and NOV systems (TAT, JDE).
Desired Qualifications
- Experience with NOV Downhole TAT and JDE systems.
- Knowledge of freight forwarding processes and international logistics.
- Formal ERP systems training.
Why Join Us?
Join our Global Family:
We offer an inspiring place to work with great opportunities to develop your skills and the opportunity to work with the brightest minds in the oil and gas industry. You will become part of a professional culture where we work together in teams with other dedicated professionals to achieve common goals.
NOV is a leading provider of technology, equipment, and services to the global oil and gas industry that supports customers full-field drilling, completion, and production needs. Since 1862, NOV has pioneered innovations that improve the cost-effectiveness, efficiency, safety, and environmental impact of oil and gas operations. NOV powers the industry that powers the world.
ABOUT US
Every day, the oil and gas industry's best minds put more than 150 years of experience to work to help our customers achieve lasting success.
\\nWe Power the Industry that Powers the World
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success-now and in the future.
\\nGlobal Family
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.
\\nPurposeful Innovation
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.
\\nService Above All
This drives us to anticipate our customers' needs and work with them to deliver the finest products and services on time and on budget.
Operations Administrator employer: NOV
Contact Detail:
NOV Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator
✨Tip Number 1
Familiarise yourself with the JDE system, as it's crucial for managing order details and inventory. Consider taking online courses or tutorials to enhance your skills in this specific ERP system.
✨Tip Number 2
Brush up on your knowledge of EU customs regulations and freight forwarding processes. This will not only help you in the role but also demonstrate your commitment to understanding the complexities of imports and exports.
✨Tip Number 3
Network with professionals in the oil and gas industry, especially those who work in operations or logistics. Attend industry events or join relevant online forums to gain insights and make connections that could benefit your application.
✨Tip Number 4
Showcase your attention to detail by preparing examples of how you've successfully managed inventory or procurement processes in the past. Be ready to discuss these experiences during interviews to highlight your suitability for the role.
We think you need these skills to ace Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in operations, inventory management, and document control. Emphasise any previous roles where you managed imports/exports or worked with ERP systems like JDE.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role at NOV Downhole. Mention specific skills that align with the job description, such as your knowledge of customs regulations and your attention to detail.
Showcase Relevant Skills: Clearly outline your proficiency in Microsoft Office applications and any formal training in customs or ERP systems. This will demonstrate your readiness for the technical aspects of the role.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Operations Administrator position.
How to prepare for a job interview at NOV
✨Know Your JDE System
Familiarise yourself with the JDE system, as it will be a key part of your role. Be prepared to discuss your experience with similar ERP systems and how you have used them to manage inventory and procurement processes.
✨Understand Customs Regulations
Since the role involves managing imports and exports, brush up on EU customs regulations. Being able to demonstrate your knowledge in this area will show that you are well-prepared for the responsibilities of the position.
✨Highlight Attention to Detail
This role requires a keen eye for detail, especially when it comes to documentation and compliance. Prepare examples from your past experiences where your attention to detail made a significant impact on operations or inventory management.
✨Showcase Communication Skills
Strong communication skills are essential for coordinating with various departments. Think of instances where you successfully collaborated with teams or resolved conflicts, and be ready to share these during your interview.
