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For Companies At a Glance
- Tasks: Support daily operations by managing schedules, reports, and communications.
- Company: Join Process and Flow Technologies, a leader in industrial solutions and innovation.
- Benefits: Enjoy a collaborative culture, competitive pay, and comprehensive benefits including health insurance and gym membership.
- Why this job: Be part of a dynamic team that values growth, integrity, and innovation in the energy sector.
- Qualifications: Prior office experience and proficiency in Microsoft Office are essential; PowerBI knowledge is a plus.
- Other info: This role offers opportunities for professional development and exposure to global practices.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
About the Role
We are seeking a proactive and detail-oriented Office Administrator to support the administrative functions at our Manchester facility. This role is pivotal in ensuring smooth day-to-day operations across various departments, providing crucial support to the Commercial Director and departmental heads. The successful candidate will manage a broad array of tasks, including scheduling, reporting, document management, and communication coordination. This position is ideal for someone who thrives in a dynamic environment, values precision, and enjoys playing a key role in operational efficiency.
About the Company
Process and Flow Technologies UK Limited, part of NOV (National Oilwell Varco), operates at the forefront of industrial solutions and innovation. Located in Manchester, we are committed to excellence and collaboration, supporting both local and global operations. At NOV, we believe in the power of our people to drive progress and deliver world-class solutions to our clients.
What We Offer
- A collaborative and inclusive workplace culture
- Opportunities for professional development and training
- Exposure to global operational practices
- Competitive compensation package
- Comprehensive benefits
- A supportive team environment focused on growth and success
Key Responsibilities
- Provide and coordinate administrative support for leadership and department heads
- Serve as the power user for Kronos/NOV Time, including training and documentation
- Assist with timekeeping, communications, and statistical reporting
- Take minutes for various meetings (e.g., sales, return to work, attendance)
- Handle confidential communications with urgency and discretion
- Compile and distribute reports, including those for trigger point analysis
- Support internal initiatives such as employee engagement programs
- Organise internal and external training sessions, prepare materials and certificates
- Arrange departmental travel and visa applications
- Contribute to internal communication tools, such as TV presentations
- Manage and audit system documentation and employee profiles
- Oversee timecard and absence approvals for payroll
- Administer access control and ID systems (Assure ID, Net2 Access)
- Maintain internal intranet content and document systems
- Handle external calls and office supply management
- Use PowerBI and online tools for document control and reporting
Qualifications & Skills
Essential
- Prior experience in office-based clerical work
- Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerBI
- Proven organizational and time-management skills
- Effective verbal and written communication across all organizational levels
- Ability to work independently and manage multiple tasks
Desirable
- Working knowledge of Kronos
- Experience coordinating travel and training logistics
- Exposure to access control and office communication systems
Why Join Us
Join our Global Family
Be part of a world-class organization that embraces integrity, collaboration, and continuous improvement. At NOV, we foster a diverse and inclusive culture that supports personal and professional growth. Together, we are shaping the future of energy solutions.
At NOV, we are committed to supporting your personal, financial, and professional wellbeing. Our comprehensive benefits package includes:
Health & Wellbeing
- Private Medical Insurance
- Employee Assistance Programme (EAP)
Finance & Protection
- Pension Plan
- Income Protection
- Life Assurance
- Personal Accident Coverage
Flexible Benefits (via salary sacrifice options for you and your family)
- Dental Insurance
- Healthcare Cash Plan
- Partner Life Assurance
- Critical Illness Cover
- Retail Vouchers
- Gym Membership
- Cycle to Work Scheme
- Travel Insurance
ABOUT US
Every day, the oil and gas industry's best minds put more than 150 years of experience to work to help our customers achieve lasting success.
\\nWe Power the Industry that Powers the World
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success-now and in the future.
\\nGlobal Family
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.
\\nPurposeful Innovation
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.
\\nService Above All
This drives us to anticipate our customers' needs and work with them to deliver the finest products and services on time and on budget.
Office Administrator employer: NOV
Contact Detail:
NOV Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, especially Microsoft Office Suite and PowerBI. Being able to demonstrate your proficiency in these applications during an interview can set you apart from other candidates.
✨Tip Number 2
Research Process and Flow Technologies UK Limited and their role within the NOV family. Understanding their operations and values will help you align your answers with their expectations and show that you're genuinely interested in the company.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple tasks or projects in a previous role. This will showcase your organisational skills and ability to thrive in a dynamic environment, which is crucial for the Office Administrator position.
✨Tip Number 4
Practice your communication skills, both verbal and written. Since the role involves coordinating communications and taking minutes, being articulate and clear will be essential in making a positive impression during the interview.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and showcases your proficiency in Microsoft Office Suite. Emphasise any previous roles where you managed multiple tasks or supported leadership.
Craft a Compelling Cover Letter: Write a cover letter that reflects your understanding of the role and the company. Mention specific skills that align with the job description, such as time management and communication abilities, and express your enthusiasm for contributing to the team.
Highlight Relevant Skills: In your application, clearly outline your organisational skills and any experience with tools like PowerBI or Kronos. Provide examples of how you've successfully handled administrative tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an Office Administrator role.
How to prepare for a job interview at NOV
✨Showcase Your Organisational Skills
As an Office Administrator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised schedules, managed documents, or coordinated events.
✨Familiarise Yourself with Relevant Tools
Since the role involves using tools like Microsoft Office Suite and PowerBI, make sure you're comfortable discussing your proficiency with these applications. You might even want to brush up on any specific features that could be relevant to the job.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing confidential information or coordinating travel logistics. Think through potential scenarios and how you would approach them effectively.
✨Emphasise Communication Skills
Effective communication is key in this role. Be ready to discuss how you've successfully communicated with different levels of an organisation in the past, whether through written reports or verbal presentations.
