Administration Manager

NOV Tuboscope is seeking an experienced and proactive Administration Manager to join our Aberdeen team. This pivotal role ensures the smooth running of our administrative operations, supporting financial activities and coordinating functions across departments. The successful candidate will contribute significantly to maintaining an efficient, compliant, and high-performing site.

This role is ideal for someone with a strong background in administrative leadership, financial support, and vendor/facility oversight, particularly within ERP-driven environments.

Tuboscope, a division of NOV (National Oilwell Varco), provides world-class inspection, coating, and related services for the energy industry. Our Aberdeen site supports key operations throughout the UK and Europe. We pride ourselves on maintaining a safe, efficient, and high-performing workplace.

What We Offer

• Competitive salary and comprehensive benefits package
• Opportunities for professional development and career progression
• A supportive and inclusive work environment
• The chance to work with a global leader in the energy services sector

Key Responsibilities

• Manage all daily administrative operations to maintain a safe, organised, and efficient office environment
• Provide executive-level support to the Country Manager and leadership team, including diary management, reporting, and meeting coordination
• Accurately create and process customer invoices using the company ERP system
• Raise and reconcile purchase orders; ensure prompt and accurate processing of vendor invoices
• Assist in monthly financial close processes and support budgeting and forecasting with reliable site-level data
• Oversee vendor relationships, including onboarding, contract oversight, service levels, and resolving issues
• Manage facilities and office services, ensuring continuity of operations and cost-efficiency
• Ensure site compliance with corporate administrative policies and assist with audits and documentation upkeep
• Coordinate travel, accommodation, and expense processing for staff and visitors
• Lead internal communication efforts and team engagement initiatives
• Identify and implement continuous improvement opportunities across administrative processes

Qualifications & Skills

• Experience with administrative, financial, and procurement workflows
• Proficient in ERP systems (e.g., JDE, SAP) for invoicing, purchasing, and financial reporting
• Knowledge of Microsoft Office, especially Excel, Word, and Outlook
• Excellent organisational, communication, and multitasking skills
• Professional, discreet, and effective in both independent and team settings

Desirable Qualifications

• Experience in a senior administrative or office management position
• Demonstrated experience in vendor and facilities management
• Exposure to financial reviews, month-end closing, and forecasting

Soft Skills

• Strong interpersonal and problem-solving abilities
• Proactive and results-oriented mindset
• Ability to handle sensitive information with discretion

Why Join Us

Join our Global Family: At NOV, we are a global family committed to creating a diverse and inclusive workplace where everyone feels respected, valued, and heard. We believe that our differences make us stronger, and we are dedicated to fostering an environment where every team member can thrive. Come be a part of our journey and help us shape the future of the energy industry.

Apply today to join our team and play a key role in the continued success of NOV Tuboscope.