Academy Recruitment and Transport Administrator in Nottingham

Join to apply for the Academy Recruitment and Transport Administrator role at Nottingham Forest.

Salary: Please state your expectations within your application

Contract: Full Time, 42 hours a week

Location: The Nigel Doughty Academy, Nottingham, NG2 7SR

Working Arrangements: On site

Perks of the Job:

• Opportunity to access tickets for events at The City Ground.
• Employee Assistance Programme.
• Access to high‑street and gym discounts.
• Discount within our Club shop.
• Free on‑site parking.

Role Overview:

As an Academy Recruitment and Transport Administrator, you will play a pivotal role in ensuring the smooth and efficient movement of our Academy players, staff, and guests. You will manage our daily transport schedules, oversee vehicle maintenance, and coordinate logistics relating to both domestic and international trips. The role will also provide administrative support to the Academy Recruitment and Talent Identification department in the delivery of all the daily administration of the Recruitment Department. The role will ensure all trialist registrations are completed in full compliance with PLYD rules.

Key Tasks and Responsibilities:

• Managing and coordinating daily, weekly and monthly transport schedules/arrangements for Academy players, staff, and visitors.
• Ensuring compliance with transport and driving regulations, including driver working hours.
• Overseeing Academy vehicles to ensure they are clean, well‑maintained, and legally compliant for road use.
• Organising travel arrangements for domestic and international tours, training camps and tournaments.
• Implementing, monitoring and reviewing the Academy Transport Policy for booking and upkeep of Academy vehicles.
• Liaising with club staff for allocation of club drivers and booking of players’ travel as per contractual obligations.
• Maintaining accurate records of all transport arrangements and ensuring compliance with club policies.
• Processing invoices for players and their families in a timely manner, ensuring financial accuracy on all claims.
• Overseeing day‑to‑day operations of the driver team.
• Completing and filing all domestic and international trialist paperwork and Academy player registrations.
• Leading operational requirements for trialists, including booking of hotels, transport and production of itineraries.
• Ensuring the Football iP system is up to date and correct for the Talent ID and Recruitment department.
• Assisting in providing a meet‑and‑greet service for trialists, prospective signings and their families.
• Participating and contributing to Academy Recruitment Team meetings to ensure compliance with departmental and Academy strategy.
• Representing the Talent ID and Recruitment department at relevant multidisciplinary team meetings.
• Establishing professional relationships with players and staff while maintaining appropriate distance from playing staff.
• Acting in a manner appropriate to a representative of Nottingham Forest FC at all times.
• Keeping up to date with current legislation and policies, communicating key changes to staff as appropriate.
• Familiarising with the Club’s HR and Safeguarding policies and procedures, including reporting safeguarding concerns.

Skills, Experience and Knowledge:

• FA Safeguarding Children certification.
• FA CRB Enhanced Disclosure.
• Degree or equivalent qualification, or equivalent professional training or experience.
• Experience with football regulations.
• Experience working within an elite playing environment.
• Experience organising trips, tours and tournaments, both nationally and internationally.
• Knowledge of the Player Performance Pathway (EPPP).
• Ability to meet deadlines, prioritise workload and review ways of working for efficiency.
• Demonstrable skills and abilities in a PA/administration capacity.
• Good verbal and written communication skills.
• Excellent interpersonal skills, with confidentiality and diplomacy.
• Willingness and flexibility to deal with urgent changes while maintaining existing workload.
• Excellent IT skills including MS Office, intranets, web and Outlook.
• Experience with health and safety duties and responsibilities appropriate to the post.
• Motivation for building internal and external networks and productive relationships.
• Skill in handling difficult situations and confidential matters per policy and procedures.

Forest For Everyone:

At Nottingham Forest Football Club we are committed to creating an environment where differences are respected, individuality is celebrated, everyone feels valued, supported and included. Our goal is to ensure every member of our team can be themselves, contribute fully, and reach their potential without barriers.

Our Commitment to Equality, Diversity, Inclusion and Mental Wellbeing:

As an equal opportunities employer, we welcome applications from talented people of all backgrounds regardless of age, disability, gender identity or reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sexual orientation, or any other characteristic protected by law. We continue to develop policies and practices that promote equality, diversity, inclusion and mental wellbeing across our workforce. To help us measure progress and hold ourselves accountable, we ask all applicants to provide accurate diversity information during the recruitment process.

Disability Confident Committed Employer:

We are proud to be a Disability Confident Committed employer, taking positive steps to attract, recruit and support disabled people. We are committed to offering interviews for disabled applicants who meet the essential criteria for a role and providing reasonable adjustments at every stage from the application process through to ongoing support in the workplace. If you are likely to meet the definition of a “disabled person” according to the Equality Act 2010, you may be eligible to apply for an interview via the Disability Confident Scheme. Please indicate this in your application form. The information you share with us about your health or disability will not be used in recruitment selections.

Our Commitment to Safeguarding:

As part of the Club’s commitment to safeguarding, the successful applicant may be required to undergo a Disclosure Barring Service (DBS) check or an enhanced DBS check. The results of a DBS check will be considered on an individual basis and the Club will act in a proportionate manner when deciding whether or not to proceed with the appointment. An FA Enhanced DBS disclosure is required for all relevant new appointments to the Club. Individuals will be asked to declare any convictions, cautions or reprimands, warnings or bind‑overs that may have been incurred. The Club reserves the right to carry out risk assessments where content has been disclosed on a DBS disclosure if it feels that it is relevant to the job requirements. Failure to meet the Club and the PL’s safeguarding requirements may lead to the job offer being withdrawn or, if they have already started employment, summary termination of employment.

Health and Safety:

At Nottingham Forest Football Club, we are committed to ensuring a safe and healthy working environment for all employees. In accordance with the Health and Safety at Work etc. Act 1974, you are required to take reasonable care for your own health and safety and that of others who may be affected by your actions or omissions at work. You must also cooperate with the Club's health and safety policies and procedures. Should you identify any health and safety concerns, please report them promptly to your manager or a member of the Health and Safety/Facilities team.

Seniority level: Entry level

Employment type: Full‑time

Job function: Management and Manufacturing