At a Glance
- Tasks: Coordinate academy registrations and manage the Schoolboys Games Programme for young players.
- Company: Join a dynamic football academy with a passion for youth development.
- Benefits: Access to event tickets, discounts, free parking, and an Employee Assistance Programme.
- Other info: Flexible hours and opportunities for personal growth within the academy.
- Why this job: Make a difference in young athletes' lives while working in a vibrant sports environment.
- Qualifications: Strong organisational skills and a passion for sports management.
The predicted salary is between 30000 - 40000 £ per year.
Salary: Please state your expectations within your application
Contract: Full Time, 42 hours a week
Location: The Nigel Doughty Academy, Nottingham, NG2 7SR
Department: Academy Operations
Reporting to: Academy Operations Manager
Closing Date For Applications: 24th June 2026
About the Role
To administer all academy registrations including trialists and lead on the planning and delivery of the Academy Schoolboys Games Programme.
The Perks of the Job
- Opportunity to access tickets for events at The City Ground.
- Employee Assistance Programme.
- Access to high street and gym discounts.
- Discount within our Club shop.
- Free on-site parking.
Key Tasks and Responsibilities
Operations- Lead on the coordination and organisation of the Academy Schoolboys Games Programme (U9s to U15s), including correspondence with opposition clubs, the Premier League and players/parents ensuring timely submission of any required pre/post match documentation and required actions;
- Lead on the arrangements for schoolboy involvement in domestic Tournaments & Cup Competitions, to include but not limited to, liaising with external providers, travel arrangements, consents & medical information and distributing information to parents;
- Assist the Academy Operations Manager with schoolboy international tournament arrangements; including conducting pre-visits and pre-trip documentation;
- Ensure player eligibility for fixtures and training across all the schoolboys programme;
- Be responsible for PRS (Player Recognition System) compliance across the Academy;
- Act as matchday co‑ordinator for home schoolboy fixtures held both in the week and on weekends, ensuring the smooth running of a matchday, welcoming guests and match officials and overseeing activity on site;
- Liaise with the County FA to ensure coverage of match officials across the Schoolboys Games Programme, act as the main point of contact for match official queries and manage the weekly payment process of match officials;
- Act as super user for FootballiP and support departments with data/information requests from both platforms.
- Ensure compliance and filling of all Domestic & International Academy Trialist & Registration paperwork, liaising internally with colleagues and externally with opposition clubs and governing bodies (The FA/EFL/Premier League) for submission & approval;
- Ensure the completion and submission of all Scholarship paperwork; Academy Full Time Training Model paperwork & Academy Hybrid paperwork;
- Maintain electronic files for all registered academy players & trialists;
- Support the Academy Recruitment team with operational requirements for trialists, to include but not limited to the booking of hotels, transport and the production of itineraries;
- Support with the arrangement of player & staff travel requests;
- Support the arrangement and organisation of Academy wide events, including CPD events, Scouts meetings, player review evening;
- Provide administrative support to the Academy Management team as directed.
You may be asked to undertake additional duties to those above, either on a temporary or permanent basis, which the Club reasonably believes you are capable of carrying out, or for which you will be trained. Relevant professional, ethical and health and safety standards apply. You will be required to maintain flexibility with working hours to meet the demands of the role, working on all match days and across all Club sites including the Stadium, Club offices, Training Ground. Full clean UK driving licence desirable but not essential.
Management of Employees- Manage, motivate and develop employees within the team to ensure that they are able to deliver their responsibilities
- Identify development areas and where appropriate provide mentorship, coaching and agree training plans as appropriate
- Record and manage absence procedures in accordance with company procedures as required, highlighting any concerns that need to be addressed.
- Participate in disciplinary, grievance and performance management processes in accordance with company procedures as required.
Academy Operations Executive in Nottingham employer: Nottingham Forest
At The Nigel Doughty Academy, we pride ourselves on fostering a supportive and dynamic work environment that prioritises employee growth and well-being. With access to exclusive event tickets, discounts, and a comprehensive Employee Assistance Programme, our team enjoys a range of benefits that enhance both personal and professional life. Located in Nottingham, we offer unique opportunities to engage with the local community while contributing to the development of young talent in football.
StudySmarter Expert Advice🤫
We think this is how you could land Academy Operations Executive in Nottingham
✨Get Involved in Local Sports Communities
Dive into your local sports scene! Attend community games, coaching sessions, and meet-ups. Building relationships with coaches and team managers can help you uncover job opportunities before they even hit the job boards.
✨Leverage Internships and Volunteering
Even though you’re after a full-time role, don’t underestimate internships or volunteering in sports organisations. These positions not only give you hands-on experience but can also lead to permanent openings. Plus, it’s a fantastic way to make your face known in the industry!
✨Visit Sports Job Fairs
Keep an eye out for sports job fairs and career expos specific to the recreation management field. These events are goldmines for meeting hiring managers from organisations like Nottingham Forest. Bring your A-game and be ready to chat about how you can contribute to their team!
✨Apply Through Our Website
Don't forget to check out openings on our site! Our listings will often include positions at excellent organisations in sports recreation management, including Nottingham Forest. Applying directly through our platform increases your chances of getting noticed by recruiters. Let's get you that dream job!
We think you need these skills to ace Academy Operations Executive in Nottingham
Some tips for your application 🫡
Show Off Your Passion for Sports:In your cover letter, let your enthusiasm for sports and recreation shine through! We want to see your genuine interest in the industry and how it's shaped your career choices. Sharing specific experiences, like managing a team or organising an event, can really make you stand out.
Highlight Relevant Experience:When crafting your CV, focus on any relevant internships, volunteer work, or part-time jobs related to sports and recreation management. Make sure to quantify your achievements – did you increase team participation by a certain percentage or successfully lead a project? Numbers speak volumes!
Tailor Your CV for Sports Management:Use a CV format that emphasises your skills in leadership, teamwork, and event coordination. Don’t forget to include specific training or certifications that relate to sports management, as these can set you apart from other applicants. We love seeing candidates with relevant qualifications!
Express Your Long-Term Goals:In your application, we want to see your career aspirations in sports management. Don’t hesitate to include how you envision your future in this industry and how joining Nottingham Forest aligns with those goals. We’re looking for candidates who are not just a perfect fit for the role but are also excited about growing with us!
How to prepare for a job interview at Nottingham Forest
✨Highlight Your Passion for Sports
When chatting with Nottingham Forest, make sure to express your genuine love for sports and recreation. Share experiences that showcase your passion, whether it's managing a local sports team, organising events, or simply being an active participant in various activities. This helps them see you're not just a fit on paper, but also someone who truly cares about the field.
✨Showcase Your Management Skills
This role is all about managing resources and people, so be ready to discuss your leadership and organisational skills. Prepare some examples from your past experiences where you've successfully led a team or managed a project, particularly in a sports or recreation setting. Use the STAR (Situation, Task, Action, Result) technique to make your answers concise and impactful.
✨Be Prepared for Scenario-Based Questions
Expect case studies or scenario-based questions that assess your problem-solving and decision-making skills. You might be asked how you would handle a tricky situation, such as resolving a conflict between team members or managing a crisis during a major event. Think through these scenarios and practice how you’d articulate your thought process and solutions.
✨Demonstrate Enthusiasm for Team Collaboration
In the sports and recreation management field, teamwork is essential. During the interview, be prepared to discuss how you work within a team and foster a collaborative environment. Share success stories where teamwork led to a positive outcome, emphasising how you built relationships and encouraged participation among team members to achieve a common goal.
