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For Companies At a Glance
- Tasks: Manage HR admin, coordinate recruitment, and oversee personnel logistics for on-site projects.
- Company: Join a dynamic team at P+S Personnel, dedicated to supporting clients in various sectors.
- Benefits: Full-time role with competitive pay and opportunities for professional growth.
- Why this job: Be the key player in ensuring smooth operations and compliance for exciting projects.
- Qualifications: CIPD qualified or equivalent experience, strong organisational skills, and good communication.
- Other info: Monday to Friday hours with a supportive work environment focused on development.
The predicted salary is between 30000 - 42000 £ per year.
P+S Personnel are pleased to be working on behalf of our clients, who are currently seeking a Personnel Logistics Administrator to join their team on a full-time, temporary basis.
Main Responsibilities
- HR Administration
- Maintain accurate personnel files and HR databases (digital and physical) for specific offsite contracts.
- Administer starters, leavers, induction packs, contract changes, and probation tracking.
- Support performance monitoring of staff on offsite contracts.
- Help prepare employment contracts of permanent/temporary or contractors.
- Recruitment & Onboarding
- Coordinate recruitment activities, including job adverts, interview scheduling, and candidate communication.
- Support hiring managers with shortlisting and record-keeping.
- Organise onboarding schedules to ensure new starters are fully equipped and compliant.
- Security Clearances & Compliance
- Manage the process for obtaining and renewing employee security clearances for client sites (Power/Nuclear).
- Liaise with clients, vetting bodies, and employees to ensure timely and accurate submission of documentation.
- Maintain up-to-date clearance records and advise teams on clearance status, timelines, and requirements.
- Schedule, coordinate, and assign personnel for on-site work across client locations.
- Ensure staff attending site have the correct training, certifications, PPE, permits, and security clearances.
- Manage workforce deployment calendars, availability, travel arrangements, and resource planning.
- Work closely with operations, service, and engineering managers to align staffing with project timelines and customer requirements.
- Track mobilisation and demobilisation, including documentation, passes, and travel logistics.
- Be the primary point of contact for personnel coordination related to on-site works.
- Training & Certification Management
- Maintain the training matrix and track certification expiry dates.
- Book training courses, arrange renewals, and liaise with training providers.
- Support HSE administration, including toolbox talk records and safety briefings.
- Reporting Support
- Collate payroll inputs including overtime, timesheets, absence, and personnel changes.
- Support internal reporting by providing accurate HR and workforce metrics.
- General Administration
- Provide admin support to management as required.
- Ensure all personnel processes meet internal and external compliance requirements.
Qualifications and Experience
- CIPD qualified (Associate or working towards) or equivalent experience.
- Experience in HR administration, personnel coordination, or similar role.
- Strong organisational and multitasking skills, with excellent attention to detail.
- Ability to manage confidential information professionally.
- Good communicator across all levels of the business.
- Strong Microsoft Office skills (Excel, Outlook, Word).
- Ability to plan and coordinate workforce logistics.
Desirable
- Experience in on-site personnel planning, engineering or technical service scheduling.
- Experience managing security clearance or vetting processes.
- CIPD Level 3 or working towards it.
- Experience with HR or workforce management software.
Working Hours
Monday – Friday 08:00 – 16:30
Personnel Logistics Administrator P & S Personnel in Plymouth employer: Notjustlabcoats
Contact Detail:
Notjustlabcoats Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personnel Logistics Administrator P & S Personnel in Plymouth
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR and logistics fields. You never know who might have a lead on a Personnel Logistics Administrator role or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your skills in HR administration and personnel coordination make you the perfect fit for their team.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the best choice.
✨Tip Number 4
Apply through our website for the best chance at landing that job! We’ve got all the latest openings, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Personnel Logistics Administrator P & S Personnel in Plymouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personnel Logistics Administrator role. Highlight your HR administration experience and any relevant skills that match the job description. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that relate to the responsibilities listed in the job description.
Show Off Your Organisational Skills: Since this role requires strong organisational skills, make sure your application reflects that. Use clear headings, bullet points, and a neat layout to demonstrate your attention to detail and ability to manage information effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Notjustlabcoats
✨Know Your Stuff
Make sure you’re familiar with the key responsibilities of a Personnel Logistics Administrator. Brush up on HR administration, recruitment processes, and compliance requirements. Being able to discuss these topics confidently will show that you’re serious about the role.
✨Showcase Your Organisational Skills
This role requires strong organisational abilities, so be ready to share examples of how you've managed multiple tasks or projects in the past. Think about times when you coordinated schedules or maintained accurate records, and be prepared to discuss them in detail.
✨Communicate Clearly
As a Personnel Logistics Administrator, you'll need to liaise with various stakeholders. Practice articulating your thoughts clearly and concisely. During the interview, make sure to listen actively and respond thoughtfully to questions, demonstrating your communication skills.
✨Prepare Questions
Interviews are a two-way street! Prepare insightful questions about the company culture, team dynamics, and specific challenges the role might face. This not only shows your interest but also helps you determine if the company is the right fit for you.
