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- Tasks: Keep maintenance jobs running smoothly by scheduling and tracking progress.
- Company: Join a growing property maintenance team in Bristol.
- Benefits: Competitive salary, holiday allowance, training, and workplace pension.
- Why this job: Be the backbone of our operations and make a real difference every day.
- Qualifications: Experience in scheduling or property maintenance; strong communication and organisation skills.
- Other info: Dynamic role with opportunities for growth and development.
The predicted salary is between 26500 - 32500 £ per year.
Location: Bristol | Salary: £26,500 to £32,500 (DOE) | Job Type: Full-time, Permanent | Department: Property Maintenance
About the Role
We’re looking for an organised and proactive Maintenance Schedule Administrator to join our busy Property Maintenance team. This role is all about keeping jobs moving smoothly — from logging new reactive and planned works, to scheduling engineers, tracking progress, and keeping customers updated. You’ll play a key part in making sure our engineers are in the right place at the right time, materials are arranged, and every job is delivered efficiently and professionally.
Key Responsibilities
- Scheduling reactive and planned maintenance works across multiple sites
- Allocating jobs to engineers/subcontractors based on availability, location, and skillset
- Managing diaries, job timelines, and priority changes throughout the day
- Logging and updating jobs accurately on the system
- Liaising with customers to confirm appointments and provide updates
- Chasing ETAs, job completions, photos, reports, and paperwork
- Escalating urgent issues and supporting smooth resolution of high-priority jobs
- Supporting the wider maintenance and operations team with administration and coordination
- Ensuring jobs are closed correctly and all required information is captured
What We’re Looking For
- Previous experience in scheduling, coordination, planning or repairs/maintenance administration and/or previous experience in the industry at either trade-level and looking to get off the tools or within property maintenance
- Confident communicator (phone + email) with a calm and professional manner
- Strong organisation skills and ability to manage multiple jobs at once
- Comfortable working in a fast-paced environment with changing priorities
- Good IT skills (Google Environment and/or job management systems)
- Attention to detail — accurate updates and record keeping are essential
- A “get it done” attitude with a solutions-focused mindset
Desirable (but not essential)
- Experience in property maintenance, FM, construction, or building services
- Familiarity with job management software such as Jobber, BigChange, ServiceM8 etc
- Knowledge of engineer scheduling across multiple trades
What You’ll Get
- A stable full-time role within a growing, well-structured team
- Clear systems, support, and a fast-moving workday (no two days the same)
- Opportunity to grow with the business as the department expands
- Competitive salary depending on experience
- Holiday allowance
- Access to company pool vehicles
- Training & development
- Workplace pension scheme
Maintenance Schedule Administrator in Bristol employer: Notion4 Ltd
Contact Detail:
Notion4 Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Maintenance Schedule Administrator in Bristol
✨Tip Number 1
Network like a pro! Reach out to people in the property maintenance industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to scheduling and coordination. We recommend role-playing with a friend to get comfortable talking about your experience and how it relates to the Maintenance Schedule Administrator role.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks or projects in the past. This will demonstrate your ability to handle the fast-paced environment mentioned in the job description.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Maintenance Schedule Administrator in Bristol
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in scheduling and coordination. We want to see how your skills match the role, so don’t be shy about showcasing your relevant experience!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Maintenance Schedule Administrator role. Share specific examples of how you've managed multiple jobs or communicated effectively with customers.
Show Off Your IT Skills: Since we work with various job management systems, mention any relevant software you’ve used before. If you’re familiar with tools like Jobber or ServiceM8, let us know — it’ll give you an edge!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Notion4 Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Maintenance Schedule Administrator. Familiarise yourself with scheduling processes, job management systems, and the importance of communication in this role. This will help you answer questions confidently and show that you're genuinely interested.
✨Show Off Your Organisational Skills
Since this role requires strong organisation skills, be prepared to discuss how you've managed multiple tasks in the past. Think of specific examples where you successfully juggled priorities or improved efficiency. This will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Like a Pro
As a Maintenance Schedule Administrator, you'll need to liaise with customers and engineers regularly. Practice clear and professional communication, both verbally and in writing. You might even want to prepare a few scenarios where you had to resolve issues or provide updates to showcase your calm and professional manner.
✨Be Solutions-Focused
Employers love a 'get it done' attitude! During the interview, highlight instances where you encountered challenges and how you approached them with a solutions-focused mindset. This will show that you're not just about identifying problems but also about finding effective ways to resolve them.
